Commissioners Court - April 3,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 3th day of April, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation recognizing April 3, 2018 as National Service Recognition Day. SHELL

32511

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32512

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32513

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32514

5. Approve Commissioners Court Minutes of March 27, 2018.  INGALSBE/GONZALEZ

32515

6. Authorize Commercial OSSF Permit at 3600 Bell Springs Road, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

32516

7. Accept a donation totaling $600.00 to the Sheriff’s Office Community Outreach Division and amend the budget accordingly. INGALSBE/CUTLER

32517

8. Approve out of state travel for the Elections Administrator to attend the CERA (Certified Election/Registration Administrators) conference in Louisiana. INGALSBE/ANDERSON

32518

9. Approval to award IFB 2018-B05 Road Improvements - Hot Mix Overlay to Alpha Paving Industries, LLC and authorize the execution of contract documents. INGALSBE/BORCHERDING/VILLARREAL-ALONZO

32519

10. Authorize the execution of a Second Amendment to the Professional Services Agreement between Hays County and Costello, Inc. for drainage improvements along FM 2770 in Precinct 2. JONES/BORCHERDING

32520

11. Approve out of state travel for Lieutenant David Burns, Captain Mark Cumberland, and Executive Director of Countywide Operations Clint Garza to attend the NAFA Fleet Management Association 2018 Institute and Expo in Anaheim, CA beginning April 24-27 and amend the budget accordingly. INGALSBE/CUTLER

32521

12. Authorize Institutional OSSF Permit at 98 Rebel Dr, Buda, TX, 78610. JONES/MCINNIS

32522

13. Amend the County Court at Law Texas Veteran’s Commission (TVC) grant budget related to veteran’s services operating expenditures and continuing education for veteran’s court staff. INGALSBE/GLICKLER

32523

14. Amend the County Court at Law Criminal Justice Division (CJD) grant budget related to veteran’s services continuing education expenditures for veteran’s court staff. INGALSBE/GLICKLER

32524

15. Ratify the execution of the Resolution for the grant application to the Office of the Governor, Criminal Justice Division, Texas Conversion to the National Incident-Based Reporting System (NIBRS). COBB/GARZA

32525

16. Ratify the purchase of a 3.5-Ton Seer Split Heating and Cooling System for the Transportation Department and amend the budget accordingly. COBB/GARZA

32526

17. Authorize execution of a First Amendment to the Hays County Indigent Care Affiliation Agreement between Hays County and Seton Family of Hospitals. COBB/SHELL

32527

18. Approve specifications for RFQ 2018-P15 related to Bond Counsel Services and authorize the Auditor’s Office to solicit for qualifications and advertise. COBB/INGALSBE/KENNEDY/VILLARREAL-ALONZO

32528

19. Authorize the order of a Dodge Caravan for the Juvenile Probation Department as a part of the FY’18 vehicle lease program. SHELL/GARZA

32529

20. Approval to reject all proposals received related to RFP 2018-P11 Countywide Lawn & Landscape Services. SHELL/GARZA/VILLARREAL-ALONZO

32530

ACTION ITEMS

ROADS

21. Discussion and possible action to consider the acceptance of the roads into the county road maintenance system for Great Hills subdivision, Section 4. JONES/BORCHERDING

32531

22. Discussion and possible action to consider the release of the maintenance bond #0685942 for $43,000.00, and acceptance of the roads into the county road maintenance system for Great Hills subdivision, Section 5. JONES/BORCHERDING

32532

23. Discussion and possible action to consider the release of the maintenance bond #006119 for $167,324.00, and acceptance of the roads into the county road maintenance system for Sunfield subdivision, Phase 2, Section 3. JONES/BORCHERDING

32533

24. Discussion and possible action to abandon a portion of CR # 208 in Precinct 4 of Hays County pursuant to Section 251.057 of the Texas Transportation Code. WHISENANT

32534

25. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction/subdivision bond #E235960 in the amount of $248,827.25, and acceptance of the 2-year maintenance bond #CA2370398 in the amount of $74,231.70 for Windy Hill 24 AC subdivision. JONES/BORCHERDING

32535

SUBDIVISIONS

26. SUB-901; Replat of Lot 14, Highlands Section A Subdivision. Discussion and possible action to approve final plat; hold public hearing. WHISENANT/PACHECO

32536

MISCELLANEOUS

27. Review and approve a preliminary Hays County budget calendar for Fiscal Year 2019. COBB/VILLARREAL-ALONZO

32537

28. Discussion and possible action to authorize execution of an Indigent Care Affiliation Agreement between Hays County and Rollins Brook Community Hospital. COBB/SHELL

32538

29. Discussion and possible action to authorize the execution of Change Order No. 01 between Hays County and Performance Services Inc. (PSI) for additional work under the existing Energy Savings Performance Contract and amend the budget accordingly. COBB/GARZA

32539

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #30-Pulled

31. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the Hays County Sheriff’s Office and matters related to the renovation and expansion of the Hays County Jail. Possible action may follow in open court. COBB

32540

32. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions within the Hays County Auditor’s office.  Possible action may follow. INGALSBE

32541

33. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Purple Mountain and Project Goldfish. Possible action may follow in open court. INGALSBE

Agenda Item #33-Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

34. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Jail

35. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Burn Ban

36. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.