Commissioners Court - March 27,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 27th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE

Agenda Item # 1- Presentation

2. Adopt a proclamation recognizing April 2018 as Sexual Assault Awareness Month. SHELL

32484

3. Adopt a proclamation recognizing April 2018 as Child Abuse Awareness & Prevention Month. SHELL

32485

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of County invoices. VILLARREAL-ALONZO

32486

5. Approve payments of Juror checks.  VILLARREAL-ALONZO

Agenda Item # 5- Pulled

6. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32487

7. Approve Commissioners Court Minutes of March 20, 2018.  INGALSBE/GONZALEZ

32488

8. Approve the payment of the March 31, 2018 payroll disbursements in an amount not to exceed $3,560,000.00 effective March 30, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32489

9. Approval to dispose of items that did not sell in previous auctions in accordance with LGC 263.152 (a) (3). INGALSBE/LAPOINTE/VILLARREAL-ALONZO

32490

10. Approve Utility Permits. COBB/BORCHERDING

32491

11. Accept the 2017 Wimberley Fire-Hays County ESD #4 Audit Report. SHELL/VILLARREAL-ALONZO

32492

12. Approval to award RFP 2018-P11 Countywide Lawn & Landscape Services to Purvis Lawn & Landscape and authorize the County Judge to execute same. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32493

13. Authorize payment to Wingate by Wyndham for the District Attorney’s Office related to witness expenses in which no purchase order was issued or quotes obtained as required per County Purchasing Policy.  INGALSBE/VILLARREAL-ALONZO/MAU

32494

14. Approve out of state travel for Evidence Supervisor, Renee Luna to attend the Bloodstain Pattern training in Evanston, Illinois. INGALSBE/CUTLER

32495

15. Authorize payment to Griffith Ford for the Constable Precinct 3 Office related to vehicle repairs in which no purchase order was issued as required per County Purchasing Policy.  SHELL/VILLARREAL-ALONZO/HELM

32496

16. Authorize the submission of a grant application to the Texas A&M AgriLife Extension Services, Wildlife Services program for County Feral Hog Abatement. JONES/GARZA

32497

17. Authorize the submission of a grant application to the Office of the Governor, Criminal Justice Division, for the Texas Conversion to the National Incident- Based Reporting System (NIBRS).  COBB/GARZA/MCGILL

32498

18. Authorize payment to Credit Card Services for Veteran’s mental wellness programs approved by the Texas Veteran’s Commission utilizing grant funds  in which no purchase order was issued or quotes obtained as required per County Purchasing Policy. COBB/VILLARREAL-ALONZO/GLICKLER

32499

19. Approve execution of a Letter Agreement between Hays County, Rogers Design Services ("RDS"), and WSB & Associates, Inc.("WSB"), assigning the terms and conditions of Professional Services Agreements between Hays County and RDS on US 290 (at Trautwein Road) and RM 967 (West of FM 1626) to WSB. WHISENANT/JONES

32500

ACTION ITEMS

ROADS

20. Discussion and possible action to authorize the Court to void Work Authorization #1 and execute Work Authorization #2 for preliminary engineering study services with Binkley & Barfield, Inc. for the Windy Hill Road Corridor project in Precinct 2 as contemplated in the voter approved 2016 Bond election and amend the budget accordingly. JONES/BORCHERDING

32501

21. Discussion and possible action to consider the acceptance of the Letter of Credit (LOC) #5553822 for $27,000.00 for a 1-year maintenance period for the road and drainage areas in Coachman Subdivision as it awaits annexation by the City of San Marcos. SHELL/BORCHERDING

32502

22. SUB-677; La Cima PH 1 Subdivision (139 Lots).  Discussion and possible action to accept Amendment No. 002 to Letter of Credit No 5132 for street and drainage improvements for La Cima PH 1,  reducing the amount from $725,458.90 to $272,254.10. SHELL/BORCHERDING

32503

SUBDIVISIONS

23. SUB-979; Dellana Subdivision (2 Lots).  Discussion and possible action to approve the final plat. SHELL/STRICKLAND

32504

24. SUB-982; Discussion and possible action to consider a variance from chapter 705.4.02 of the Hays County Development Regulations to waive the fees for the revised preliminary plan of Highpointe Phase 1 Section 3. WHISENANT/STRICKLAND

MISCELLANEOUS

25. Discussion and possible action to consider naming a private driveway in Precinct 1, Parkers Pond Path. INGALSBE/GARZA

32506

26. Discussion and possible action to accept the Fiscal Year 2017 Hays County Comprehensive Annual Financial Report (CAFR) as audited by ABIP, PC Certified Public Accountants. INGALSBE/VILLARREAL-ALONZO

32507

27. Discussion and possible action to authorize execution of a License Agreement related to the establishment of demonstration gardens and educational exhibit by the Hays County Master Gardeners at the Jacob’s Well Natural Area. SHELL

32508

28. Discussion and possible action to approve execution of an Interlocal Funding Agreement between Hays County and Hays County Emergency Services District #4 (Wimberley Fire) for the repair of an existing water tank located in Precinct 3 and amend the budget accordingly. SHELL

32509

29. Authorize the execution of a Professional Services Agreement with Halff and Associates, Inc. for engineering services related to drainage issues in the Leisurewoods, Coves of Cimarron, Cimarron Park, and Oxbow Trails subdivisions located in Precinct 2; amend the budget accordingly.  JONES/BORCHERDING/GARZA

32510

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 30

31. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item # 31

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

32. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 32- Jail Report- Pulled

33. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 33- Burn Ban

34. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 34- Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.