Commissioners Court - March 20,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 20th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a Proclamation declaring March 24, 2018 as World TB Day. INGALSBE/GARZA/BARRERA

32446

2. Presentation by the Community Supervision & Corrections Department (CSCD) related to the Hays County 2017 Hays County Pre-Trial Bond Program. COBB/VILLARREAL-ALONZO

Agenda Item # 2 - Presentation CSCD

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

32447

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

32448

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32449

6. Approve Commissioners Court Minutes of March 6, 2018.  INGALSBE/GONZALEZ

32450

7. Approve specifications for RFP 2018-P04 Website Redesign and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/MCGILL/LAPOINTE/VILLARREAL-ALONZO

32451

8. Approve specifications for RFQ 2018-P12 Utility Coordinator for the 2016 Road Bond Program and other County Transportation Department projects and authorize Purchasing Manager to solicit for qualifications and advertise. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO

32452

9. Approve renewal of IFB 2017-B03 Cemetery Maintenance with Greater Texas Landscape Services for one (1) additional year as stated in the original bid. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO

32453

10. Approval to award RFP 2018-P10 for  Countywide Electrical Services to CT Electric as a primary contractor and Ted Breihan as a secondary contractor and authorize the execution of all contract documents. INGALSBE/GARZA/HACKNEY/LITTLEJOHN/LAPOINTE/VILLARREAL-ALONZO

32454

11. Approve Utility Permits. COBB/ BORCHERDING

32455

12. Ratify an Increase to Change Order No. 26 between Hays County and Wood and Thomason Construction, LP for installation of counter tops and millwork at the County Clerk Precinct 3 substation. SHELL/GARZA

32456

13. Authorize the District Attorney’s Office to purchase one new Bullet Proof Vest for an Investigator position and amend the budget accordingly. INGALSBE/MAU

32457

14. Authorize the Parks Department to accept a Proposal from American Youthworks, Texas Conservation Corps related to the construction of primitive trails at Dahlstrom Public Access Area. JONES/GARZA

32458

15. Ratify the execution of the Internal Compliance Program Certification as it relates to future grant applications through the Texas Department of Transportation.  COBB/GARZA

32459

16. Authorize the Transportation Department to accept road-building materials valued at $33,829 from the Texas Department of Transportation through the 2018 TxDot Surplus Program and amend the budget accordingly. INGALSBE/BORCHERDING

32460

17. Authorize the execution of an application for RecDesk/GovtPortal for a reservation and payment system for Jacob’s Well Natural Area & the Gay Ruby Dahlstrom Nature Preserve. SHELL/JONES/GARZA

32461

18. Authorize the Law Library to purchase a Dutch door for the Law Librarian’s Office located at the Government Center and amend the budget accordingly. INGALSBE/GARZA

32462

19. Approve the selection of Halff and Associates, Inc. for engineering services related to drainage issues in the Leisurewoods, Coves of Cimarron, Cimarron Park, and Oxbow Trails subdivisions located in Precinct 2; authorize staff to negotiate scope, fee, and a contract for consideration by Commissioners Court. JONES/BORCHERDING/GARZA

32463

20. Authorize out of state travel on March 20-21, 2018 for Lt. Joe Faulkner for the inspection and acceptance of an armored personnel vehicle in Pittsfield, MA and amend the budget accordingly. INGALSBE/CUTLER

32464

21. Accept the delivery of the Community Supervision and Corrections Department (CSCD) Statement of Financial Position for the Fiscal Year ending on August 31, 2017 for filing with the Hays County Commissioners Court pursuant to Local Government Code, Section 140.004 and the Texas Department of Criminal Justice-Community Justice Assistance Diversions Financial Management Manual. COBB/VILLARREAL-ALONZO

32465

ACTION ITEMS

ROADS

22. Discussion and possible action to rename the private road Gwendolyn’s Trail to Gwendolyn Trail and amend the location of the names Gwendolyn Trail and Emma Ellis Way. SHELL/STRICKLAND

32466

23. Discussion and possible action to accept Performance Bond No.1155049 for street and drainage improvements for Caliterra Subdivision Phase 2 Section 8 in the amount of $84,080.96. WHISENANT/BORCHERDING

32467

SUBDIVISIONS

24. SUB-952; Replat of Lot 5, Cleaves Acres, Unit Two Subdivision (2 Lots).  Discussion and possible action to approve final plat; hold public hearing. SHELL/PACHECO

32468

25. SUB-990; Medlin Creek Ranch Phase 5 (3 Lots). Discussion and possible action to approve final plat. WHISENANT/PACHECO

32469

26. SUB-979; Dellana Subdivision (2 Lots).  Discussion and possible action to approve the preliminary plan. SHELL/STRICKLAND

32470

27. Call for a public hearing on April 3rd, 2018 to discuss final plat approval of the Replat of Lot 14, Highlands Section A Subdivision. WHISENANT/STRICKLAND

32471

MISCELLANEOUS

28. Hold a Public Hearing regarding proposed assessments against the assessable property located in the La Cima Public Improvement District, Neighborhood Improvement Area #1, pursuant to the provisions of Chapter 371 of the Texas Local Government Code.  Discussion and possible action may follow. SHELL/GARZA

32472

29. Discussion and possible action to approve a Reimbursement Agreement Neighborhood Improvement Area #1 - Phase 1 - Section 1 between Hays County and La Cima San Marcos, LLC.  SHELL/GARZA

32473

30. Discussion and possible action to approve a Reimbursement Agreement Neighborhood Improvement Area #1 - Phase 1 - Section 2 between Hays County and La Cima San Marcos, LLC.  SHELL/GARZA

32474

31. Discussion and possible action to authorize the County Treasurer to hire the Financial Analyst II, slot 0019-002 at the 50th percentile effective March 26, 2018. INGALSBE/TUTTLE

32475

32. Discussion and possible action to authorize the Treasurer’s Office to temporarily convert the Administrative Assistant I, slot 0273-001 from part-time to full-time; and to hire one full-time temporary Administrative Assistant I effective March 21st through September 30, 2018. INGALSBE/TUTTLE

32476

33. Discussion and possible action to authorize the closure of the Driftwood and Wimberley recycling and solid waste locations for Easter March 30-31 and Thanksgiving Holiday November 21-24. COBB/GARZA

32477

34. Discussion and possible action to execute a Planned Service Agreement with Johnson Controls, Inc. for services performed at the Government Center.  INGALSBE/GARZA

32478

35. Discussion and possible action to select Huitt-Zollars for architectural services related to space needs at the Transportation Department’s Yarrington Road location; authorize staff to negotiate scope, fee, and a contract for consideration by Commissioners Court. COBB/BORCHERDING

32479

36. Discussion and possible action to authorize the Transportation Department to hire the Assistant Director, slot 1024-001 at the 50th percentile effective March 26, 2018. SHELL/BORCHERING

32480

37. Discussion and possible action to authorize the Transportation Department to hire the Administrative Assistant II, slot 0272-030 at the 50th percentile effective March 21, 2018. SHELL/BORCHERDING

32481

38. Discussion and possible action to authorize the Transportation Department to hire the Engineering Technician at the 25th percentile effective March 26, 2018. SHELL/BORCHERDING

32482

39. Discussion and possible action to authorize the County Wide Operations Director to establish one new full-time Grant Writer position effective April 1, 2018 and amend the budget accordingly. INGALSBE/SHELL/GARZA

32483

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

40. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 40- Pulled

41. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item # 41- Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

42. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 42 Jail- Pulled

43. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 43 Burn Ban

44. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 44 Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.