Commissioners Court - February 13,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 13th day of February, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

CALL TO ORDER

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation recognizing February 22, 2018 as President George Washington Day. INGALSBE

32366

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32367

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

Agenda Item #3- Pulled

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32368

5. Approve Commissioners Court Minutes of February 6, 2018.  INGALSBE/GONZALEZ

32369

6. Approve the payment of the February 15, 2018 payroll disbursements in an amount not to exceed $2,655,000.00 effective February 15, 2018 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32370

7. Approve specifications for IFB 2018-B05 Road Improvements - Hot Mix Overlay and authorize Purchasing Manager to solicit for bids and advertise. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO

32371

8. Authorize the execution of a Business Associates Agreement with Ranger Shredding for shred services. INGALSBE/GARZA

32372

9. Approve out of state travel for Emergency Communication Coordinator Erica Carpenter and LEAD Emergency Communication Officers – Megan Jones, Jennifer Courtney, Courtney Booth and Amanda Oliver to attend the Navigator Conference in Las Vegas, Nevada. SHELL/CUTLER

32373

10. Approve the reappointment of Commissioner Ray Whisenant to the Central Texas Clean Air Coalition (CAC), one year term ending 12/31/18. COBB

32374

11. Authorize the submittal of a Resolution to the Governor’s Office, Criminal Justice Division, for the associated application for grant funding to support the Hays County Veterans Court in the amount of $77,069.48. INGALSBE/GLICKLER/GARZA

32375

12. Authorize the execution of a Resolution and the submission of a grant application to the Office of the Governor, Criminal Justice Division, Justice  Assistance Grant program in the amount of $115,300.00 for the ’Hays County Crime Scene Analysis Solution’ project. INGALSBE/GARZA

32376

13. Authorize the execution of a First Amendment to the Professional Services Agreement with Costello, Inc. for engineering services at Hays County owned property along Clovis Barker Road in Precinct 1. INGALSBE/GARZA

32377

14. Authorize the execution of a Resolution and the submission of a grant application to the Office of the Governor, Criminal Justice Division, Justice Assistance Grant program in the amount of $55,400.00 for the ’Hays County Law Incident Area Communications project. INGALSBE/GARZA

32378

15. Authorize the submission of a grant application to the Texas Department of State Health Services (DSHS) for the Tuberculosis Prevention & Control for FY 2019 State Funds in the amount of $25,875.00. COBB/GARZA

32379

16. Authorize the execution of a Resolution and the submission of a grant application to the Office of the Governor, Criminal Justice Division, General Victim Assistance Program in the amount of $56,435 for the ’Hays County Victims Assistance Coordinator’ project. INGALSBE/GARZA

32380

17. Accept and authorize the execution of a Maintenance Contract from the Office of Attorney General for statewide crime victim notification service (SAVNS) in the amount of $28,546.78. COBB/GARZA

32381

18. Authorize the District Attorney’s Office to purchase 1 Power Edge R330 Rack Server with 6TB of storage and amend the budget accordingly.  INGALSBE/MAU

32382

19. Ratify the purchase of one computer with accessories for the Historical Commission and amend the budget accordingly. COBB/SHELL/JOHNSON

32383

ACTION ITEMS

ROADS

20. Discussion and possible action to hold a public hearing to establish a stop sign on Rim Rock Ranch Road at the intersection with Benito Lane (private) for southbound traffic only. SHELL/BORCHERDING

32384

21. Discussion and possible action to authorize the execution of a Professional Service Agreement with Doucet & Associates to provide Plans, Specifications & Estimates (PS&E) services for the Old Bastrop Highway/CR 266 between Rattler Road and Centerpoint Road in Pct. 1 as part of the 2016 Road Bond Program. INGALSBE

32385

22. SUB-677; La Cima PH 1 Subdivision (139 Lot).  Discussion and possible action to accept Amendment No. 001 to Letter of Credit No 5132 for street and drainage improvements for La Cima PH 1. SHELL/BORCHERDING

32386

SUBDIVISIONS

23. SUB-936; Pasternak Ranch Subdivision (1 Lot).  Discussion and possible action to approve the preliminary plan. SHELL/STRICKLAND

32387

MISCELLANEOUS

24. Discussion and possible action to authorize the District Attorney’s Office to hire the Victims Assistance Coordinator,  slot 0505-006 at 5.33 percentile of the salary range effective February 26, 2018. INGALSBE/MAU

32388

25. Discussion and possible action to authorize the execution of a construction agreement with Armatino Contracting for renovations to the Development Services building and authorize the Executive Director of Countywide Operations to execute change orders, not to exceed $1,160. INGALSBE/GARZA

32389

26. Discussion and possible action to authorize the purchase of a card reader system and security system (including 4 cameras and DVR) for Countywide Operations and amend the budget accordingly. INGALSBE/GARZA

32390

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 27- Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #28- Pulled

29. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 29- Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #30- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.