Commissioners Court - February 6,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 6th day of February, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring February 2018 as Dating Violence Awareness and Prevention Month. SHELL

32340

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32341

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32342

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32343

5. Approve Commissioners Court Minutes of January 30, 2018.  INGALSBE/GONZALEZ

32344

6. Approve specifications for RFP 2018-P11 Countywide Lawn and Landscape Services and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32345

7. Authorize the Justice of the Peace Offices, Pct. 1-1 and 1-2 to convert one shared Full Time Justice Clerk slot 0855-005, to two Part-Time positions effective February 9, 2018. INGALSBE/PRADO/MORENO

32346

8. Authorize the execution of Amendment 1 to the grant award from the Texas Veterans Commission - Fund for Veterans Assistance, Hays County Veterans Treatment Court program.  INGALSBE/GARZA

32347

9. Approve out of state travel for Detective Nelson Wray to attend the International Association of Computer Investigative Specialists Training in Orlando, Florida. COBB/CUTLER

32348

10. Authorize the execution of an Antiquities Permit Application for work related to the Energy Efficiency Project. COBB/GARZA

32349

11. Authorize the Constable Precinct 3 Office to utilize insurance proceeds for vehicle repairs to a 2007 Chevy Tahoe law enforcement vehicle and amend the budget accordingly. SHELL/HELM

32350

12. Authorize the execution of a Professional Services Agreement with Tyler Technology related to the Constable Offices receipting process within the Odyssey Law Enforcement Software Package. INGALSBE/MCGILL

32351

13. Authorize the execution of a Proposal from Beckwith Electronic Systems, LLC for the AV video/audio upgrade for District Courtroom #8  and allow an exemption from the bidding process pursuant to Texas Local Government Code 262.024A (7) (D). INGALSBE/MCGILL

32352

14. Adopt the Civil Rights Policies and Procedures associated with the implementation of the Texas Department of Agriculture, Texas Community Development Block Grant (CDBG) Program for the Cedar Oak Mesa Water Supply Corporation, 2017 Water System Improvement Project and Resolution agreeing to reaffirm and adopt several Federal and TxCDBG requirements. SHELL/GARZA

32353

15. Ratify the submission of the Emergency Management Performance Grant (EMPG) renewal application to the Texas Department of Public Safety, Texas Division of Emergency Management (TDEM) program for up to $171,468.11. INGALSBE/SMITH/GARZA

32354

16. Authorize the execution of renewal Service Request Forms for Grande Communications related to the County Wide Land-Lines and Fiber Infrastructure.  SHELL/INGALSBE/MCGILL

32355

17. Authorize the submission of a grant application to the Department of State Health Services (DSHS) for the FY19 Public Health Emergency Preparedness (PHEP) Program in the amount of $122,790.00.  INGALSBE/GARZA

32356

18. Accept and approve the 2017 Racial Profiling Report for the Hays County Constable Office, Precinct 1. INGALSBE/PETERSON

32357

ACTION ITEMS

ROADS

19. Discussion and possible action to authorize the execution of a Professional Service Agreement with Doucet & Associates to provide Plans, Specifications & Estimates (PS&E) services for the Old Bastrop Highway/CR 266 between Rattler Road and Centerpoint Road in Pct. 1 as part of the 2016 Road Bond Program. INGALSBE

Agenda Item #19-Pulled

20. Discussion and possible action to accept Letter of Credit No.SBP702571 for street and drainage improvements for Belterra Subdivision Section 20-1 in the amount of $758,411.55. WHISENANT/BORCHERDING

32358

21. Discussion and possible action to accept Letter of Credit No.SBP702570 for street and drainage improvements for Belterra Subdivision Section 20-2 in the amount of $131,721.80. WHISENANT/BORCHERDING

32359

22. Discussion and possible action to authorize the Court to execute a Supplemental No. 1 to a Professional Service Agreement (PSA) with Binkley Barfield, Inc. for the FM 110 South (FM621-SH123) project as part of the Hays County/TxDOT Partnership Program. INGALSBE

32360

SUBDIVISIONS

23. SUB-904 Cypress Creek Acres, Amended Plat of a portion of lot 34 (1 lot). Discussion of possible action to consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities.  SHELL/STRICKLAND

32361

MISCELLANEOUS

24. Discussion and possible action to authorize the Transportation Department to hire the Road Maintenance Operator slot 1075-002 at the 25th percentile effective February 8, 2018. JONES/BORCHERDING

25. Discussion and possible action to authorize two Transportation Department employees, Road Supervisor slot 1035-001 and Road Lead slot 1055-001 to take a county issued vehicle to residences outside the county limits. WHISENANT/BORCHERDING

32363

26. Discussion and possible action to authorize the Sheriff’s Office to utilize County Wide Funds for the purchase of replacement equipment and miscellaneous improvements and amend the budget accordingly. INGALSBE/CUTLER

32364

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #27-Pulled

28. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding employment and duties of each individual position within the Office of General Counsel. INGALSBE

32365

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

29. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 29 - Jail Report

30. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agend Item # 30 - Burn Ban

31. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 31 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.