Commissioners Court - January 30,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 30th day of January, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. INGALSBE/MILLER

Service Awards

2. Recognition of Deputies Abbot, Bedingfield, Gieselman, McLeod, and Sergeant Craigmile, of the Hays County Sheriff’s Office, for their steadfast commitment to public safety and selfless service in the line of duty. SHELL/WHISENANT

Recognition of HCSO Officers

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

32303

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

32304

5. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32305

6. Approve Commissioners Court Minutes of January 23, 2018.  INGALSBE/GONZALEZ

32306

7. Approve and accept the 2017 Racial Profiling Report for the Hays County Sheriff’s Office.  INGALSBE/CUTLER

32307

8. Approve Utility Permits. COBB/BORCHERDING

32308

9. Approve out of state travel for the 911 Database Coordinator and two County Planners for the ESRI User Conference. July 9th through July 13th, 2018 in San Diego, CA. COBB/GARZA

32309

10. Approve the cancellation of Hays County Commissioners Court on the following dates in 2018:  February 20, March 13, June 12, October 9, November 6, November 27 and December 25, and in 2019:  January 1. INGALSBE

32310

11. Approve and confirm the appointments of Ramiro Almendarez as Deputy Constable and Javier Jaime Castro as Reserve Deputy Constable in the Hays County Constable Precinct 1 Office, effective date January 30, 2018. INGALSBE/PETERSON

32311

12. Authorize the execution of a renewal service agreement with Shred-It for shredding at the Local Health Department. COBB/BARRON

32312

13. Accept a grant contribution on behalf of the Hays County Child Protective Board and amend the budget accordingly. COBB/GARZA

32313

14. Approve specifications for RFP 2018-P10 Countywide Electrical Services and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32314

15. Authorize the County Court at Law Office to purchase one new Bullet Proof Vest for a Bailiff position and amend the budget accordingly. INGALSBE/GLICKLER

32315

16. Authorize the execution of a maintenance agreement with Touch Legal Inc. for the law library kiosk located at the Jail. COBB/CUTLER

32316

17. Authorize the submittal and filing of a Local Government Records Control Schedule Amendment with the Texas State Library Archives Commission; authorize the Records Management Officer to sign all related documents. COBB/BARRON

32317

18. Authorize the execution of a Service Maintenance Agreement with Argyle Security Group, Inc. for equipment located at various locations that utilize equipment that would require their services. COBB/GARZA

32318

19. Receive the County Judge’s delegation of a county officer pursuant to Section 751.0055 of the Texas Health and Safety Code. COBB

32319

20. Authorize the submittal of a grant application to the Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA) Assistance to Firefighters Grant (AFG) program in the amount of $200,000. COBB/SMITH/GARZA

32320

21. Authorize the purchase of a new Swingline 750M Shredder for the Records Management office utilizing Records Preservation funds and amend the budget accordingly. COBB/BARRON

32321

22. Accept and approve the 2017 Racial Profiling Report and the 2017 Annual Activity Report from Hays County Constable Office, Pct. 4. WHISENANT/HOOD

32322

23. Authorize the execution of a Calculation Agency Agreement between Hays County and BOK Financial, NA related to the Qualified Energy Conservation Bonds (QECB). INGALSBE/VILLARREAL-ALONZO

32323

24. Approve the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) for Central Texas Medical Center and Seton Medical Center Hays for DY 7 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). INGALSBE/SHELL

32324

ROADS

25. Discussion and possible action to hold a public hearing to establish a 3-way stop located at the intersection of Heidenreich Lane and Grist Mill Rd. JONES/BORCHERDING

32325

26. Discussion and possible action to call for a public hearing on February 13, 2018 to establish a stop sign on Rim Rock Ranch Road at the intersection with Benito Lane (private) for southbound traffic only. SHELL/BORCHERDING

32326

27. Discussion and possible action to authorize the execution of a Professional Services Agreement with BGE for construction phase services the Rattler Road sidewalk project. INGALSBE/BORCHERDING

32327

ACTION ITEMS

SUBDIVISIONS

28. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of a portion of a Lot 31, Harmon Hills I Subdivision. WHISENANT/PACHECO

32328

29. SUB-949 Blanco River Rapids, Lots 23A & 25A (2 Lots). Discussion and possible action to approve preliminary plan and consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities. SHELL/PACHECO

32329

MISCELLANEOUS

30. Hold a public hearing at 10:00am regarding the Method of Distribution for approximately $11.6 million in Community Development Block Grant - Disaster Recovery program funding available through the Texas General Land Office. Possible action may follow. COBB/GARZA/SMITH

32330

31. Discussion and possible action to promote and fund Health Check 2018 for Hays County employees and eligible dependents.  Authorize payroll deduction of additional fees for optional services employees may elect. INGALSBE/MILLER

32331

32. Discussion and possible action to authorize the Sheriff’s Office to utilize salary savings to upgrade two existing Sergeant positions slot 0475-011 & 0475-007 to Lieutenants effective February 1, 2018. INGALSBE/CUTLER

32332

33. Discussion and possible action to authorize the execution of a Change Order 01 to the Phase I Guaranteed Maximum Price Proposal to extend the schedule for the work related to the Hays County Public Safety Bond Program and to authorize the execution of the change order.  INGALSBE/SHELL/GARZA

32333

34. Discussion and possible action to accept the Construction Documents from HOK for the work related to the Hays County Public Safety Bond Program Phase II and the execution of a Notice to Proceed with the Construction Phase for this work. INGALSBE/SHELL

32334

35. Discussion and possible action to accept or declare unacceptable the Guaranteed Maximum Price Proposal received from Turner Construction Company for the work related to the Hays County Public Safety Bond Program Phase II and to authorize the execution of a Notice to Proceed for this work. INGALSBE/SHELL

32335

36. Discussion and possible action to approve the quote received by LCRA for the PSAP Telecommunications Equipment (not including consoles or radio equipment) for the work related to the Hays County Public Safety Bond Program Phase II and to authorize the execution of all related documents. INGALSBE/SHELL

32336

37. Discussion and possible action to adopt an Order Amending the Concurrent Ordinance Creating the West Travis County Public Utility Agency ("WTCPUA") pursuant to Chapter 572 of the Texas Local Government Code, a regional Public Utility Agency (“PUA”) created in collaboration with the City of Bee Cave, Hays County and West Travis County Municipal Utility District No. 5. WHISENANT

32337

38. Discussion and possible action to adopt a Resolution in support of the creation of the Hays County Hazmat Team. INGALSBE/SMITH

32338

39. Discussion and possible action to authorize the creation of a Special Operations Coordinator position (grade 113) within the Office of Emergency Services effective March 1, 2018 and amend the budget accordingly.  INGALSBE/SMITH

32339

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

40. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Exec Sess FM 110 - Pulled

41. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Exec Sess Cont Litig

42. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 42- Jail Report

43. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 43- Burn Ban

44. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 44- Road Bond Projects

ADJOURNMENT

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.