Commissioners Court - January 16,2018

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:30 A.M. on the 16th day of January, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring January 2018 as Crime Stoppers Month. INGALSBE

Agenda Item # 1 - PULLED

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32252

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32253

4. Approve the payment of Humana and United Healthcare claims.  VILLARREAL-ALONZO

32254

5. Approve Commissioners Court Minutes of January 9, 2018.  INGALSBE/GONZALEZ

32255

6. Approve final amendment for various departmental operating budgets in preparation for the County’s FY 2017 year-end process. INGALSBE/VILLARREAL-ALONZO

32256

7. Authorize Institutional OSSF Permit at 850 FM 2001, Buda, TX, 78610. JONES/MCINNIS

32257

8. Approve Utility Permits. COBB/BORCHERDING

32258

9. Authorize the County Judge to accept a grant award from the Office of the Governor, Criminal Justice Division, BG Rifle-Resistant Body Armor Grant Program (BAGP) for law enforcement officers in the amount of $108,976 and amend the budget accordingly. SHELL/CUTLER/GARZA

32259

10. Authorize the Sheriff’s Office Jail Division to utilize equipment savings to purchase a replacement refrigerator for the Kitchen and amend the budget accordingly. INGALSBE/CUTLER

32260

11. Approve the June - September 2017 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

32261

12. Amend the Justice Court Building Security Fund for Precinct 3 courtroom security training. SHELL/CABLE

32262

13. Authorize the Sheriff’s Office to utilize countywide self-insurance funds for vehicle repairs and amend the budget accordingly. INGALSBE/CUTLER

32263

14. Accept and approve the 2017 Racial Profiling Report from Hays County Constable Office, Pct. 3. SHELL/HELM

32264

15. Authorize the purchase of a lockable gun cabinet for the Precinct 1 Constables Office and amend the budget accordingly. COBB/GARZA

32265

16. Approve the re-appointments of Chuck Ware and Joe Pendleton to the Board of Commissioners of Hays County ESD #4, terms ending December 31, 2019. SHELL

32266

17. Authorize a commercial on-site sewage facility permit at 731 Roland Lane, Kyle, TX  78640. WHISENANT/MCINNIS

32267

18. Authorize the Building Maintenance Department to add a telephone allowance effective January 2, 2018 for the Facility Maintenance Manager position, slot number 0191-001 and amend the budget accordingly. COBB/GARZA

32268

ACTION ITEMS

ROADS

19. Discussion and possible action to call for a public hearing on January 30, 2018 to establish a 3-way stop location at the intersection of Heidenreich Lane and Grist Mill Rd. JONES/BORCHERDING

32269

20. Discussion and possible action to authorize execution of Amendment Number One to Rogers Design Services, PLLC Professional Service Agreement to provide environmental documentation and construction engineering services for the FM 967 safety turn lane projects at Buda Sportsplex and west of FM 1626 as part of the 2016 Road Bond Program. JONES

32270

21. Discussion and possible action to accept Bond No. 0722765 for street and drainage improvements for Stonefield Section 12 in the amount of $709,843.20. JONES/PACHECO

32271

22. Discussion and possible action to authorize the execution of a Professional Services Agreement with Garver, LLC for Phase 2 engineering services for the design of improvements of various low water crossings throughout Precincts 1 & 2. INGALSBE/JONES/BORCHERDING

32272

23. Discussion and possible action to authorize the execution of a Professional Services Agreement with Binkley & Barfield for services related to development of a corridor study and schematic design for improvements to Windy Hill Road as contemplated in the voter approve 2016 Bond election. JONES/BORCHERDING

32273

24. Discussion and possible action to select Brown and Gay Engineering for construction phase services (inspection) for the Rattler Road sidewalk project. INGALSBE/BORCHERDING

32274

SUBDIVISIONS

25. SUB-878 Johnson-Knight Subdivision (2 Lots). Discussion and possible action to approve preliminary plan. SHELL/STRICKLAND

32275

26. SUB-862; Replat of Lot 23, Ranches at Hamilton Pool Subdivision; Discussion and possible action to approve final plat; hold public hearing. WHISENANT/PACHECO

32276

MISCELLANEOUS

27. Discussion and possible action to authorize execution of an Agreement Regarding the Dripping Springs Tax Increment Reinvestment Zone Number 1 (TIRZ No.1) between the City of Dripping Springs and Hays County. WHISENANT

32277

28. Discussion and possible action to adopt by Resolution the revised Hays County Hazard Mitigation Plan. INGALSBE/SMITH/GARZA

32278

29. Discussion and possible action to consider the appointment of Carla Caskey Sisk to replace Steve Clay as a member of the Emergency Services District No. 9 (ESD#9), to fill an unexpired term ending 12-31-18. INGALSBE

Agenda Item # 29 - PULLED

30. Discussion and possible action to appoint a representative to the Capital Area Metropolitan Planning Organization (CAMPO) Transportation Policy Board; and to appoint an alternate, if necessary. INGALSBE

32279

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 31 - PULLED

32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the value of Right of Way along and including Barton Bend Road in Pct. 4. Possible action to follow in open court. WHISENANT

Agenda Item # 32  - PULLED

33. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way at or near the intersection of Hwy 290 and Hays Country Acres Road in Pct. 4. Possible action to follow in open court. WHISENANT

Agenda Item # 33 - PULLED

34. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item # 34 - PULLED

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

35. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 35- Pulled

36. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 36 - Burn Ban

37. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 37 - Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.