Commissioners Court - December 19,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 19th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of a Remote Underwater Vehicle by Office of Emergency Services and San Marcos Area Recovery Team. INGALSBE/SMITH

Agenda Item # 1-Presentation

2. Presentation recognizing the County Clerk’s Office for receiving the Five Star Exemplary Award. INGALSBE/GONZALEZ

Agenda Item # 2-Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of County invoices. VILLARREAL-ALONZO

32178

4. Approve payments of Juror checks.  VILLARREAL-ALONZO

32179

5. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32180

6. Approve Commissioners Court Minutes of December 12, 2017.  INGALSBE/GONZALEZ

32181

7. Approve the payment of the December 31, 2017 payroll disbursements in an amount not to exceed $3,555,560.00 effective December 29, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32182

8. Authorize Commercial OSSF Permit at 2780 W Highway 290, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

32183

9. Authorize the execution of an agreement with Plateau Land & Wildlife Management for annual wildlife management services for Dahlstrom Public Access Area. JONES/GARZA

32184

10. Authorize the Office of Emergency Services to repair damaged Low Water Crossing Monitoring equipment at two locations and amend the budget accordingly.  INGALSBE/SMITH

32185

11. Approve Utility Permits. COBB/WHISENANT/BORCHERDING

32186

12. Approve specifications for IFB 2018-B03 Dahlstrom Ranch Public Access Development and authorize Purchasing Manager to solicit for bids and advertise. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32187

13. Approval to award RFQ 2018-P05 Preservation Architect to Hutson-Gallagher for the Hays County Historical Jail Restoration Project and authorize contract execution. INGALSBE/JOHNSON/LAPOINTE/VILLARREAL-ALONZO

32188

14. Amend various departmental operating budgets in preparation for the County’s FY 2017 year-end process. INGALSBE/VILLARREAL-ALONZO

32189

15. Authorize the execution of a Corporate Rate Agreement with the Holiday Inn, San Marcos for direct bill terms for Hays County. INGALSBE/VILLARREAL-ALONZO

32190

16. Authorize the Constable Precinct 1 Office to accept a donation for law enforcement equipment and supplies and amend the budget accordingly. INGALSBE/PETERSON

32191

17. Authorize payment to Texas Prisoner Transportation Services for transport of prisoners, where no purchase order was issued as per the County Purchasing Policy. COBB/CUTLER

32192

18. Authorize execution of an Order Ratifying the West Travis County Public Utility Agency Regional Water and Wastewater Systems Rates, Fees, and Charges for Water and Wastewater Service. WHISENANT

32193

19. Authorize execution of a General and Closing Certificate Of Hays County, Texas, related to the refunding of bonds by the West Travis County Public Utility Agency. WHISENANT

32194

20. Approve award of RFP 2018- P02 Blanco River Debris Removal Project to Cahaba Disaster Recovery, LLC and authorize execution of a contract. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32195

21. Authorize the Historical Commission to sell souvenir items at the Historic Kyle Train Depot to help offset maintenance costs. JONES/JOHNSON

32196

22. Accept a donation from The Burdine Johnson Foundation for the Historical Kyle Depot Restoration Project and amend the budget accordingly. JONES/GARZA/JOHNSON

32197

23. Authorize the execution of a Professional Services Agreement with Halff Associates, Inc., for work related to the Hays County Drainage Criteria Manual, FEMA Community Rating System (CRS), and update of the Hays County Flood Damage Prevention rules. COBB/GARZA/BORCHERDING

32198

24. Authorize the execution of a Resolution authorizing the submission of a Community Development & Revitalization 2015 Housing Project Application to the Texas General Land Office (GLO). COBB/SMITH/GARZA

32199

25. Authorize the execution of a Resolution authorizing the submission of a Community Development & Revitalization 2015 Non-Housing Project Application to the Texas General Land Office (GLO). COBB/SMITH/GARZA

32200

26. Authorize the Parks Department to purchase two (2) portable storage buildings and amend the budget accordingly. SHELL/GARZA

32201

ACTION ITEMS

ROADS

27. SUB-677; La Cima PH 1 Subdivision (139 Lot).  Discussion and possible action to accept Letter of Credit No. 5132 for street and drainage improvements for La Cima PH 1 in the amount of $1,488,723. SHELL/STRICKLAND

32202

28. Discussion and possible action to adopt a Resolution of support for the submittal of the railroad siding relocation project, as part of the City of Kyle’s application to the Capital Area Metropolitan Planning Organization (CAMPO). JONES

32203

29. Discussion and possible action to authorize the execution of a contract with HDR Engineering, Inc. for services related to the evaluation of environmental constraints and route alternatives for the Mountain City Loop. JONES/BORCHERDING

32204

30. Authorize the County Judge to execute a Professional Services Agreement (PSA) with M & S Engineering for phase 1 services for the design of improvements to low water crossings located at Sycamore and Bears Creeks located in Pct 4. WHISENANT/BORCHERDING

32205

31. Authorize the County Judge to execute a contract with HDR Engineering, Inc. for the preparation of a Preliminary Engineering Report and final design of three low water crossings on Hog Creek in Precinct 3. SHELL/BORCHERDING

32206

SUBDIVISIONS

32. SUB-907; Ewing Rae Subdivision (1 Lot).  Discussion and possible action to approve the final plat. SHELL/STRICKLAND

32207

MISCELLANEOUS

33. Discussion and possible action to execute an Interlocal Agreement with the Wimberley Independent School District (WISD) for one new part-time Deputy Constable position effective 1/1/18 for enforcement of school zone traffic regulations in Precinct 3 and amend the budget accordingly. SHELL/HELM

32208

34. Discussion and possible action to execute an amended and restated Hays County Property Use Policy and affiliated Grounds Use License Agreement, effective immediately. COBB/KENNEDY

32209

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 35- Pulled

36. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions for the Hays County Human Resources Department.  Possible action may follow.  INGALSBE/SHELL

32210

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

37. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 37 Jail Update

38. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 38- Burn Ban

39. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 39- Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.