Commissioners Court - December 12,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 12th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

CALL TO ORDER

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of County invoices. VILLARREAL-ALONZO

32147

2. Approve payments of Juror checks.  VILLARREAL-ALONZO

32148

3. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32149

4. Approve Commissioners Court Minutes of December 5, 2017.  INGALSBE/GONZALEZ

32150

5. Approve the payment of the December 15, 2017 payroll disbursements in an amount not to exceed $2,650,400.00 effective December 15, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32151

6. Approve the reappointment of Jerry Borcherding, Hays County Director of Transportation, as the primary voting member on the Technical Advisory Committee of CAMPO, and the appointment of Tim Vandevorde, Transportation Superintendent, as the alternate voting member, for a 1 year term beginning January 1, 2018. JONES

32152

7. Approve the appointment of David Fowler, City of Buda Senior Planner, as the primary voting member on the Technical Advisory Committee of CAMPO, and reappointment Howard Koontz, City of Kyle Community Services Director, as the alternate voting member, for a 1 year term beginning January 1, 2018. JONES

32153

8. Approve the reappointment of Joe Segovia and Carol Greaves to Emergency Services District #8, for a 2 year term beginning January 1, 2018. JONES

32154

9. Approve the reappointment of Haley Ortiz, Tom Dahlstrom and JB Kolodzey to Emergency Services District #2, for a 2 year term beginning January 1, 2018. JONES

32155

10. Authorize Commercial OSSF Permit at 150 Russell Lane, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

32156

11. Approve out of state travel for Lieutenant John Saenz to attend the American Jail Association Conference in Sacramento, California. COBB/CUTLER

32157

12. Authorize Institutional OSSF Permit at 619 Summit Dr, Kyle, TX, 78640. JONES/MCINNIS

32158

13. Authorize a Commercial OSSF permit at 4794 Transportation Way, San Marcos TX, 78666. SHELL/MCINNIS

32159

14. Authorize 4 Commercial OSSF Permit(s) at 4955 Bell Springs Road, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

32160

15. Approve specifications for IFB 2018-B02 Rattler Road Improvements and authorize Purchasing Manager to solicit for bids and advertise. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO

32161

16. Authorize the execution of a contract modification with Thomson Reuters Westlaw related to legal research for the District Attorney’s Office. INGALSBE/MAU

32162

17. Authorize an Equipment Removal and Revised Lease Contract with RICOH for the County Clerk Precinct 3 satellite office. SHELL/GONZALEZ

32163

18. Authorize the execution of a Planned Maintenance Agreement with Waukesha-Pearce Industries, Inc. for generator maintenance at the Hays County Government Center. INGALSBE/GARZA

32164

19. Approval to award RFP 2018-P01 Countywide Janitorial Services to Spotless Cleaning and authorize contract execution. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32165

20. Authorize the purchase of courtroom furnishings for the Precinct 3 facility and amend the budget accordingly. SHELL/GARZA

32166

ACTION ITEMS

ROADS

21. Discussion and possible action to accept Bond No. PB03010404555 for street and drainage improvements for Campo Del Sol Parkway segments in the amount of $2,487,195.15. JONES/STRICKLAND

32167

22. Discussion and possible action to accept subdivision bond No.024230974 for street and drainage improvements for the Parten Ranch Phase 1 in the amount of $2,353,965.90. WHISENANT/BORCHERDING

32168

SUBDIVISIONS

23. SUB-943; Discussion and possible action to consider a variance from chapter 705.4.02 of the Hays County Development Regulations to waive the fees for the revised preliminary plan of Highpointe 5-3. WHISENANT/STRICKLAND

32169

24. SUB-907; Ewing Rae Subdivision (1 Lot).  Discussion and possible action to approve preliminary plan. SHELL/STRICKLAND

32170

MISCELLANEOUS

25. Discussion and possible action to authorize the Transportation Department to hire the new Engineering Technician position, grade 111 (budgeted to start 4/1/18) with an effective date of 1/2/2018. SHELL/BORCHERDING

32171

26. Discussion and possible action to authorize the Constable Precinct 3 office to purchase one new Patrol Bicycle and amend the budget accordingly. SHELL/HELM

32172

27. Discussion and possible action to authorize change order COR-008 related to GMP1, Site Work and Fleet Maintenance, associated with the Public Safety Bond Program. INGALSBE/GARZA

32173

28. Discussion and possible action to approve the Construction Expenditure Approval Procedure for administrative approvals of expenditures associated with the Public Safety Bond Project. INGALSBE/GARZA

32174

29. Discussion and possible action to authorize execution of a Location Use Agreement between Hays County and Stalwart Films, Inc., related to filming on Fulton Ranch Road in Precinct 3. SHELL/KENNEDY/BORCHERDING

32175

30. Discussion and possible action, pursuant to 26 USC §147(f) (Internal Revenue Code), to approve a plan of finance by Capital Trust Agency related to the issuance of tax-exempt housing revenue bonds for the rehabilitation and financing of the existing Westfield Apartments in San Marcos, Texas (Pct.4) under the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA). WHISENANT/KENNEDY

32176

20. Authorize the purchase of courtroom furnishings for the Precinct 3 facility and amend the budget accordingly. SHELL/GARZA

32166

31. Discussion and possible action to authorize a revision in the Salary Exception process utilized to request authority to hire above the minimum. SHELL/MILLER

32177

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 32- Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

33. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 33 Jail Report- Pulled

34. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 34 Burn Ban

35. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 35 -Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.