Commissioners Court - November 21,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 21th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE

Agenda Item # 1

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

19. Approve and confirm the appointment of Michael Varela as Deputy Constable in the Hays County Constable Precinct 1 Office, effective date November 21, 2017. INGALSBE/PETERSON

33099

2. Approve payments of County invoices. VILLARREAL-ALONZO

33082

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

33083

4. Approve the payment of Humana claims.  VILLARREAL-ALONZO

33084

5. Approve Commissioners Court Minutes of November 14 & 17, 2017.  INGALSBE/GONZALEZ

33085

6. Approve the payment of the November 30, 2017 payroll disbursements in an amount not to exceed $3,912,835.00 effective November 30, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33086

7. Authorize a commercial on-site sewage facility permit at 200 FM 32, San Marcos TX, 78666. SHELL/MCINNIS

33087

8. Approve the re-appointment of Diane Hervol to the board of ESD#9, for a 2 year term beginning January 1, 2018. COBB

33088

9. Authorize the execution of a contract from the Texas Department of State Health Services (DSHS) for Federal funding for the Tuberculosis program in the Hays County Local Health Department in the amount of $26,756. INGALSBE/GARZA

33089 - Executed

10. Approve out of state travel for Thomas Browder to attend the SERC Sponsored Training Event - Advanced CAMEO. INGALSBE/SMITH

33090

11. Accept a Programmatic Extension from the Texas Department of Public Safety for the FY17 Emergency Management Performance Grant (EMPG). COBB/SMITH/GARZA

33091

12. Approve and execute the Sheriff’s Office Equitable Sharing Agreement and Certification in accordance with the statutes and guidelines that govern the Federal Equitable Program. INGALSBE/CUTLER

33092

13. Authorize payment to Chuck Nash for repairs on the 2008 GMC VAN for the Veteran Services Office, where no purchase order was issued or quotes obtained as required per the County Purchasing Policy.  INGALSBE/PRATHER/VILLARREAL-ALONZO

33093

14. Approve modification of IFB 2017-B03 Cemetery Maintenance with Greater Texas Landscapes, to add maintenance of the Antioch Community Cemetery. JONES/LAPOINTE/VILLARREAL-ALONZO

33094

15. Approve out of state travel for the Purchasing Manager to attend the National Institute of Governmental Purchasing (NIGP) Leadership Symposium in Herndon, Virginia at no cost to Hays County. INGALSBE/LAPOINTE/VILLARREAL-ALONZO

33095

16. Authorize the execution of Axon Quote Q-134038-3 for the District Attorney’s Office for a standard Evidence.com License Agreement and evidence cloud storage at no cost to Hays County. INGALSBE/MAU

33096

17. Authorize the execution of a subscription agreement with TeachPrivacy for required HIPAA training for the employees at the Local Health Department.  INGALSBE/GARZA/BARRON

33097

18. Approve Utility Permits. COBB/BORCHERDING

33098

20. Authorize the Constable Pct. 2 Office to purchase One (1) Double-Tier Industrial Locker Unit for securing law enforcement evidence collected. JONES/TORRES

33100

21. Authorize payment to Big John Site Services for portable toilet services in which no purchase order was obtained per County Purchasing Policy.  COBB/VILLARREAL-ALONZO/GARZA

33101

22. Authorize the Building Maintenance Department to add telephone allowances effective November 16, 2017 for three (3) positions and amend the budget accordingly. COBB/GARZA

33102

23. Authorize payment to Analysis Laboratories for water quality samples in which no purchase order was issued or quotes obtained as required per County Purchasing Policy and amend the budget accordingly.  COBB/VILLARREAL-ALONZO/GARZA

33103

24. Authorize the Parks Department to utilize insurance proceeds from damages sustained during Hurricane Harvey to  purchase replacement shade canopies at Vetter Park in the 5 Mile Dam Complex and amend the budget accordingly. WHISENANT/GARZA

33104

25. Authorize execution of an Amended and Restated Agreement for Public Improvement District Administration Services between Hays County and P3Works, formerly PIDWorks.  SHELL/GARZA

33105

26. Authorize the County Judge to accept a grant award under the Texas Community Development Block Grant Program; authorize the execution of a contract with the Texas Department of Agriculture for the Cedar Oaks Mesa Phase IV water improvements project and amend the budget accordingly. SHELL/GARZA

33106

27. Authorize the Human Resources Department to hire temporary personnel (not to exceed 80 hours) utilizing departmental salary savings to assist with insurance open enrollment and change documentation finalization. INGALSBE/SHELL/MILLER

33107

ACTION ITEMS

ROADS

28. Discussion and possible action to authorize the execution of a Professional Service Agreement with LJA Engineering, Inc. to provide Plans, Specifications & Estimates (PS&E) services for the FM 110 at SH 123 Bridge Crossing as part of the 2016 Road Bond Program. INGALSBE

33108

29. Discussion and possible action to select Doucet & Associates for engineering design services (P S & E) for improvements to Old Bastrop Highway, CR 266 between Rattler Road and Centerpoint Road in Pct. 1 as part of the 2016 Road Bond program. INGALSBE/BORCHERDING

33109

30. Discussion and possible action to accept subdivision bond No.60123339 for street and drainage improvements for the Cottages at Belterra Village in the amount of $1,457,452.35. WHISENANT/BORCHERDING

33110

SUBDIVISIONS

31. SUB-707 Integrity Oaks Subdivision (9 Lots). Discussion and possible action to approve the final plat and accept Bond No. 4416200 for remaining street and drainage improvements in the amount of $391,154.25. SHELL/STRICKLAND

33111

32. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of a portion of lot 3 in Deer Run Estates.  SHELL/STRICKLAND

33112

33. SUB-931 La Salle Aggregates Preliminary Plan (3 Lots).  Discussion and possible action to waive public notification requirements. INGALSBE/STRICKLAND

33113

34. Call for a public hearing on December 5, 2017 to discuss final plat approval of the Replat of Lot 2, Family Tree Subdivision. WHISENANT/STRICKLAND

33114

35. Call for a public hearing on December 5, 2017 to discuss final plat approval of the Replat of Lot 9B, Pioneer Ranch Subdivision. WHISENANT/STRICKLAND

33115

MISCELLANEOUS

36. Discussion with possible action to adopt Resolution for Joint Primary on March 6, 2017 and possible runoff on May 22, 2018 (Democratic Party and Republican Party). COBB/ANDERSON

33116

37. Discussion and possible action to authorize the execution of a Phasing Agreement with Development Solutions CW, LLC for the Crosswinds Subdivision located off of Windy Hill Road in Precinct 1.  INGALSBE/STRICKLAND

33117

38. Discussion and possible action to authorize the execution of a Phasing Agreement with Development Solutions CAT, LLC for the Caliterra Subdivision located off of RR 12 in Precinct 4.  WHISENANT/STRICKLAND

33118

39. Discussion and possible action to authorize the execution of a Phasing Agreement with Development Solutions Carter, LLC for the Carter Subdivision located near Creek Road and Mount Gainor Road in Precinct 4.  WHISENANT/STRICKLAND

33119

40. Discussion and possible action to adopt a Resolution Approving an Amended Service and Assessment Plan and Proposed Assessment Roll for the La Cima Public Improvement District. SHELL/GARZA

33120

33120- Executed

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

41. Executive Session pursuant to Sections 551.087 of the Texas Government Code: deliberation regarding economic development negotiations associated with Project Prep School. Possible action may follow in open court. INGALSBE

33121

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

42. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 42- Jail Report- Pulled

43. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 43- Burn Ban

44. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 44- Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.