Commissioners Court - November 14,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 14th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring November 18, 2017 as National Adoption Day. SHELL

33054

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

2. Adopt a proclamation declaring the month of November 2017 as National Alzheimer’s Disease Awareness Month. INGALSBE

33055

3. Adopt a proclamation declaring the month of November 2017 as National Caregiver Awareness Month. INGALSBE

33056

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of County invoices. VILLARREAL-ALONZO

33057

5. Approve payments of Juror checks.  VILLARREAL-ALONZO

33058

6. Approve the payment of Humana claims.  VILLARREAL-ALONZO

Agenda Item # 6 - Pulled

7. Approve Commissioners Court Minutes of November 7, 2017.  INGALSBE/GONZALEZ

33059

8. Authorize the execution of the FY 2018 Grant Agreement with the U.S. Department of Justice, Drug Enforcement Administration for overtime reimbursements related to the Sheriff’s Office Organized Crime Drug Enforcement Task Force (OCDETF). INGALSBE/CUTLER

33060

9. Approval to hold an online auction with Rene Bates Auctioneers to dispose of surplus property pursuant to Texas Local Government Code 263.152(a)(1) and authorize Purchasing Manager to advertise; approve the disposal of property in which no bids are received as authorized per Texas Local Government Code 263.152(a)(3). INGALSBE/LAPOINTE/VILLARREAL-ALONZO

33061

10. Authorize the Constable Precinct 3 Office to accept a donation from St. Stephens Church for law enforcement supplies and amend the budget accordingly. SHELL/HELM

33062

11. Authorize the execution of a Lease Agreement with Industrial Communications for the Hays County Juvenile Detention Center effective 11/1/2017 and amend the budget accordingly. INGALSBE/LITTLEJOHN

33063 - Executed

12. Authorize Commercial OSSF Permit at 5100 Bell Springs Rd, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

33064

13. Approve Utility Permits. COBB/WHISENANT/BORCHERDING

33065

14. Authorize the execution of a maintenance agreement with Kone Inc.  INGALSBE/GARZA

33066 - Executed

15. Authorize the purchase of courtroom furnishings for the Precinct 3 facility and amend the budget accordingly. SHELL/GARZA

Agenda Item # 15 - Pulled

16. Authorize the Office of Emergency Services to host the annual Local Emergency Planning Committee Luncheon. INGALSBE/SMITH

33067

17. Approve specifications for RFQ 2018-P07 related to final Plans, Specifications & Estimates (PS&E) on Dacy Lane in Precincts 1 and 2 and authorize Purchasing Manager to solicit for qualifications and advertise. INGALSBE/JONES/KENNEDY/LAPOINTE/VILLARREAL-ALONZO

33068

ACTION ITEMS

ROADS

18. Discussion and possible action to consider granting a variance for street and drainage improvements for Headwaters at Barton Creek. WHISENANT/BORCHERDING

33069

19. Discussion and possible action to authorize the Court to execute a Professional Service Agreement with Volkert, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Sawyer Ranch Road pedestrian, school bus and safety improvement project from Meadow Creek Drive to Belterra Drive as part of the 2016 Road Bond Program. WHISENANT

20. Discussion and possible action to consider the release of the maintenance bond #PB10553700072 for $36,329.40, and acceptance of the roads into the county road maintenance system for Reunion Ranch subdivision, Ph. 2, Sec. 1 (Stations 57+25 to 59+25, and stations 63+75 to 70+50). WHISENANT/BORCHERDING

33071

21. Discussion and possible action to consider the release of the maintenance bond #587S208102 for $187,600.00, and acceptance of the bridge into the county road maintenance system for Reunion Ranch subdivision, Ph. 2, Sec. 1. WHISENANT/BORCHERDING

33072

22. Discussion and possible action to authorize the execution of a Professional Services Agreement with Concept Development & Planning, LLC for professional services related to the RM 150 West Alignment project from I-35 to RM 150/Kyle as part of the 2016 Road Bond Program. WHISENANT/JONES

33073 - Executed

SUBDIVISIONS

23. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of a portion of a 1.0 acre tract out of the James W. Hall Survey. JONES/STRICKLAND

33074

24. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of lot 4 in the Springlake Subdivision.  WHISENANT/STRICKLAND

33075

25. Discussion and possible action to approve the cancellation of a portion of the Rocky Ranch Acres Section 1; hold a public hearing.  WHISENANT/STRICKLAND

33076

26. SUB-932 Medlin Creek Ranch Revised Preliminary (42 Lots). Discussion and possible action to approve preliminary plan. WHISENANT/PACHECO

33077

27. SUB-877 Medlin Creek Ranch Phase 4 (5 Lots). Discussion and possible action to approve final plat; accept Construction Bond No. CNB-25042-00 in the amount of $137,845.00 for street and drainage improvements. WHISENANT/PACHECO

33078

MISCELLANEOUS

28. Discussion and possible action to authorize the execution of the 2017 Texas Community Development Block Grant (CDBG) Resolution Authorizing Signatories for Contract #7217189 related to the Cedar Oaks Mesa water improvement project. SHELL/GARZA

33079

29. Discussion and possible action to consider the Guaranteed Maximum Price (“GMP”) proposed from Turner Construction Company, Construction Manager at Risk (“Turner”), on October 24, 2017, for the work related to the Hays County Public Safety Bond Program Phase II; and to accept said proposal, declare it unacceptable, authorize execution of a 3rd Amendment to the Agreement between Hays County and Turner, or take other appropriate action. INGALSBE/SHELL

33080

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 30 - Pulled

31. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Prep School. Possible action may follow in open court. INGALSBE

Agenda Item # 31 - Executive Session

32. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding employment and duties of each individual position within the Hays County Veterans’ Service Office. INGALSBE/PRATHER

Agenda Item # 32 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

33. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 33 - Jail (Pulled)

34. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 34 - Burn Ban

35. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 35 - Road Bond Projects (Pulled)

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 9th day of November, 2017 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.