Commissioners Court - November 7,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 7th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of County invoices. VILLARREAL-ALONZO

33037

2. Approve payments of Juror checks.  VILLARREAL-ALONZO

33038

3. Approve the payment of Humana claims.  VILLARREAL-ALONZO

33039

4. Approve Commissioners Court Minutes of October 31, 2017.  INGALSBE/GONZALEZ

33040

5. Approve the payment of the November 15, 2017 payroll disbursements in an amount not to exceed $2,650,400.00 effective November 15, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

33041

6. Approve out of state travel for Renee Luna to attend the Forensic Examination of Violent Crime Scenes in Oceanside, California. COBB/CUTLER

33042

7. Authorize the execution of a Resolution and submit a grant application to the Texas Indigent Defense Commission for up to $125,002.00. COBB/GARZA

33043

8. Accept the delivery of the Internal Examination Reports for the Sheriff’s Office and Justice of the Peace Precinct 1 Place 1, and Precinct 1, Place 2 Offices. INGALSBE/VILLARREAL-ALONZO

33044

9. Authorize the Building Maintenance Department to add a telephone allowance effective November 1, 2017 for the Facility Maintenance position, slot number 0200-004 and amend the budget accordingly. COBB/GARZA

33045

10. Accept a donation of $1,000 to Hays County from Gregg and Rebecca Reyes.  WHISENANT

33046

11. Authorize the execution of a construction agreement with JB Construction for renovations to the former café space at the Hays County Government Center and authorize the Executive Director of Countywide Operations to sign change orders that may arise during project, not exceeding 10% of total project cost. INGALSBE/GARZA/ANDERSON

33047

ACTION ITEMS

ROADS

12. Discussion and possible action to accept fiscal surety in the form of Subdivision Bond No.E235960 for street and drainage improvements for Windy Hill Subdivision - 24 Acres in the amount of $248,827.25. JONES/BORCHERDING

33048

SUBDIVISIONS

13. SUB-876 Medlin Creek Ranch Phase 3 (15 Lots). Discussion and possible action to approve final plat; accept Construction Bond No. CNB-25041-00 in the amount of $233,598.75 for street and drainage improvements. WHISENANT/PACHECO

33049

14. SUB-787; Kai Vista Estates, Sec 1, Lot 22, Replat (creating lots 22A & 22B). Discussion and possible action to approve final plat; hold public hearing. JONES/STRICKLAND

33050

15. SUB-865; Replat of lot 18 in River Oaks of Wimberley Subdivision. Discussion and possible action to approve final plat; hold public hearing.  SHELL/STRICKLAND

33051

MISCELLANEOUS

16. Discussion and possible action to execute an Interlocal Cost Sharing Agreement between Hays County and the City of Kyle for the newly created Planner position within the Office of Emergency Services department. COBB/SMITH

33052

17. Discussion and possible action to adopt a resolution to cast Hays County’s 1,472 votes for Luanne Caraway, candidate for the Hays Central Appraisal District Board of Directors. COBB

33053

18. Discussion and possible action to consider the Guaranteed Maximum Price (“GMP”) proposed from Turner Construction Company, Construction Manager at Risk (“Turner”), on October 24, 2017, for the work related to the Hays County Public Safety Bond Program Phase II; and to accept said proposal, declare it unacceptable, allow Turner to withdraw the GMP proposal and deliver it at a later date, or take other appropriate action. INGALSBE/SHELL

Agenda Item # 18- No Action Taken

19. Hold a public hearing at 10:00 AM in accordance with section 293.101 of the Texas Health and Safety Code, including but not limited to discussion and possible action to establish the assessment rate and state fiscal year 2018 mandatory payments, and authorize the Intergovernmental Transfer of the funds derived from those mandatory payments to provide the nonfederal share of the supplemental payment program authorized under the Texas Healthcare Transformation and Quality Improvement Program ("sec 1115") waiver. SHELL

Agenda Item # 19- Pulled

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

20. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 20- Pulled

21. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Prep School. Possible action may follow in open court.  INGALSBE

Agenda Item # 21- Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

22. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 22- Jail- Pulled

23. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 23- Burn Ban

24. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 24- Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.