Commissioners Court - October 31,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 31th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE/MILLER

Agenda Item #1

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

33012

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

33013

4. Approve the payment of Humana claims.  VILLARREAL-ALONZO

33014

5. Approve Commissioners Court Minutes of October 24, 2017.  INGALSBE/GONZALEZ

33015

6. Authorize payment to the San Marcos Daily Record for Legal Classified Advertisements for the Election Office, where no purchase order was issued or quotes obtained as required per the County Purchasing Policy. SHELL/ANDERSON/VILLARREAL-ALONZO

33016

7. Ratify the purchase of a replacement outdoor security camera for the Sheriff’s Office Jail Division. SHELL/CUTLER

33017

8. Authorize a new lease contract with RICOH for a copier for the Sheriff’s Office Jail Division. SHELL/CUTLER

33018

9. Authorize the Sheriff’s Office to accept a donation to the Community Outreach Program and amend the budget accordingly. INGALSBE/CUTLER

33019

10. Authorize the Sheriff’s Office to utilize savings to purchase three vehicle safety cages and amend the budget accordingly. SHELL/CUTLER

33020

11. Authorize the order of a Transport Van for the Hays County Sheriff’s Office as a part of the FY ’18 vehicle lease program.  COBB/GARZA

33021

12. Approve Utility Permits.  COBB/BORCHERDING

33022

13. Authorize the execution of Supplement to Agreement For Services No. 01 from Terracon for additional borings required at the Uhland Site for the Hays County Public Safety Bond project. INGALSBE/GARZA

33023

14. Authorize the execution of Additional Services No. 4 from HOK for work related to the Hays County Public Safety Bond project. INGALSBE/GARZA

33024

15. Authorize the County Judge to submit a grant application to the Texas Veterans Commission for funding for the Hays County Veterans Treatment Court in the amount of $200,000.00. INGALSBE/GLICKLER/GARZA

33025

16. Authorize the Building Maintenance Department to add a telephone allowance effective October 2, 2017 for the Facility Maintenance position, slot number 0200-002 and amend the budget accordingly. COBB/GARZA

33026

17. Approve the mutual termination of the Master Agreement between Hays County and Lockwood, Andrews and Newnam, Inc. effective on or about March 10, 2009. INGALSBE/JONES

33027

18. Authorize the purchase of a security camera system utilizing the Justice Court Security Fund, for the Justice of the Peace Precinct 3 Office and amend the budget accordingly. SHELL/CABLE

33028

ACTION ITEMS

ROADS

19. Discussion and possible action to consider acceptance of the roads into the county road system, and the release of the maintenance bond #4398396 & 4398397 for $297,933.53 for Shadow Creek subd. Phase 8, Section 1. JONES/BORCHERDING

33029

20. Discussion and possible action to hold a public hearing to establish a No Parking area on Creek Road from 300 feet south of the intersection with Roger Hanks Parkway to the north side of the intersection with Mount Gainor Road, and to establish a No Fishing area at the Onion Creek bridge. WHISENANT/BORCHERDING

33030

21. Discussion and possible action to accept fiscal surety in the form of Subdivision Bond No.E235960 for street and drainage improvements for Windy Hill Subdivision - 24 Acres in the amount of $248,827.25. JONES/BORCHERDING

Agenda Item #21- Pulled

MISCELLANEOUS

22. Discussion and possible action to approve an Interlocal Agreement with the City of Kyle for the collection of the Bunton Creek PID assessments. INGALSBE/CARAWAY

33031

23. Discussion and possible action to consider the Guaranteed Maximum Price (“GMP”) proposed from Turner Construction Company, Construction Manager at Risk (“Turner”), on October 24, 2017, for the work related to the Hays County Public Safety Bond Program Phase II; and to accept said proposal, declare it unacceptable, allow Turner to withdraw the GMP proposal and deliver it at a later date, or take other appropriate action. INGALSBE/SHELL

Agenda Item #23

24. Discussion and possible action to approve the appointment of Commissioner Debbie Ingalsbe and Commissioner Lon Shell to the Combined Emergency Communications Center (CECC) Executive Board. JONES/WHISENANT/GARZA

33032

25. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Lockwood, Andrews & Newnam, Inc. related to the Right of Way services for Dacy Lane, Phase II from Amberwood Loop to Hillside Terrace, road widening and realignment project. INGALSBE/JONES

33033

26. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Lockwood, Andrews & Newnam, Inc. related to the Right of Way services for FM 110 (San Marcos Loop), from IH 35 to SH 123. INGALSBE/JONES

33034

27. Discussion and possible action to authorize the execution of a Professional Services Agreement between Hays County and Lockwood, Andrews & Newnam, Inc. related to the Right of Way services for FM 1626 A (South), from RM 967 to FM 2770, safety expansion project. INGALSBE/JONES

33035

28. Discussion and possible action to authorize the execution of a license agreement with Collective Data for the Sheriff’s Office related to a Fleet & Asset Management System. INGALSBE/CUTLER

33036

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #29- Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

30. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 30- Jail Uodate- Pulled

31. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 31- Burn Ban

32. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 32- Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.