Commissioners Court - October 24,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 24th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of County invoices. VILLARREAL-ALONZO

32988

2. Approve payments of Juror checks.  VILLARREAL-ALONZO

32989

3. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32990

4. Approve Commissioners Court Minutes of October 17, 2017.  INGALSBE/GONZALEZ

32991

5. Approve the payment of the October 31, 2017 payroll disbursements in an amount not to exceed $3,555,560.00 effective October 31, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. COBB/TUTTLE

32992

6. Authorize the execution of a Commercial Lighting Retrofit Program application to the City of San Marcos as part of the Countywide Energy Efficiency Project and authorize the Executive Director of Countywide Operations to submit applications and supporting documentation. COBB/GARZA

32993

7. Authorize the Sheriff’s Office to accept a donation to the Victim Services Program and amend the budget accordingly. INGALSBE/CUTLER

32994

8. Authorize Commercial OSSF Permit at 130 W Concord Circle, Driftwood, Texas 78737. WHISENANT/MCINNIS

32995

9. Approve specifications for IFB 2018-B01 Metal Pipe and authorize Purchasing Manager to solicit for bids and advertise. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO

32996

10. Approve specifications for RFP 2018-P01 Countywide Janitorial Services and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/HACKNEY/LAPOINTE/VILLARREAL-ALONZO

32997

11. Accept a donation in the amount of ten thousand dollars ($10,000.00) from the Remme Family to be used for the Child Protective Board services within Hays County and amend the budget accordingly. INGALSBE/VILLARREAL-ALONZO

32998

12. Authorize a new lease contract with RICOH for a copier for the County Clerk Precinct 3 satellite office. SHELL/GONZALEZ

32999

13. Authorize Commercial OSSF Permit at 931 Sycamore Creek Road, Dripping Springs, TX 78620. WHISENANT/MCINNIS

33000

14. Authorize Commercial OSSF Permit at 3801 Creek Rd, Dripping Springs, TX 78620. WHISENANT/MCINNIS

33001

15. Approve Utility Permits. COBB/BORCHERDING

33002

16. Authorize the execution of an agreement with Mcliff Coffee & Vending for vending services at the Hays County Government Center. INGALSBE/GARZA

33003

17. Authorize the execution of a contract renewal with Trans Union (TLO) for Investigative Services in the District Attorney’s Office. SHELL/MAU

33004

18. Receive the County Judge’s acceptance of the resignation of Will Conley as Hays County Commissioner Pct. 3 and appointed Lon Shell his successor in office, effective October 17, 2017. COBB

33005

ACTION ITEMS

ROADS

19. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond #SUR23100156 in the amount of $2,361,295.12, and acceptance of the 2-year maintenance bond #EACX088000028 in the amount of $140,012.47 for Stonefield subdivision, Section 11. JONES/BORCHERDING

33006

SUBDIVISIONS

20. SUB-884 Driftwood Diesel (1 lot). Discussion of possible action to consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities.  JONES/PACHECO

33007

21. Discussion and possible action to authorize the filing of the record plat for Buda Business Park, Lots 1,2,3,6, & 7, Block "A".  JONES/GARZA

33008

MISCELLANEOUS

22. Discussion and possible action to approve the appointment of Commissioner Lon Shell to the downtown San Marcos Tax Increment Reinvestment Zone No. 5 board of directors. COBB

33009

23. Discussion and possible action to appoint two Commissioners Court members to the Combined Emergency Communication Center (CECC) Executive Board. SHELL

33010

24. Discussion and possible action to authorize the execution of Change Order No. 26 between Hays County and Wood and Thomason Construction, LP for installation of counter tops and millwork at the County Clerk Precinct 3 substation. SHELL/GARZA

33011

25. Discussion and possible action to receive submittal of a Guaranteed Maximum Price ("GMP") proposal from Turner Construction Company, Construction Manager at Risk, for the Jail and Public Safety Building phases of construction; and to accept or declare unacceptable said GMP. INGALSBE/SHELL

Agenda Item # 25

26. Hold a public hearing at 10:00 AM in accordance with section 293.101 of the Texas Health and Safety Code, including but not limited to discussion and possible action to establish the assessment rate and state fiscal year 2018 mandatory payments, and authorize the Intergovernmental Transfer of the funds derived from those mandatory payments to provide the nonfederal share of the supplemental payment program authorized under the Texas Healthcare Transformation and Quality Improvement Program ("sec 1115") waiver. SHELL

Agenda Item # 26- Pulled

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 27- Executive Session- Pulled

28. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Prep School. Possible action may follow in open court  INGALSBE

Agenda Item # 28- Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

29. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 29- Pulled

30. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 30- Burn Ban

31. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 31- Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.