Commissioners Court - October 17,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 17th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Recognition of the Child Protective Service Volunteer of the Year, Mary Cauble. JONES

Agenda Item # 1- Presentation

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of County invoices. VILLARREAL-ALONZO

32962

3. Approve payments of Juror checks.  VILLARREAL-ALONZO

32963

4. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32964

5. Approve Commissioners Court Minutes of October 10, 2017.  INGALSBE/GONZALEZ

32965

6. Authorize the County Judge to accept a grant award from the Office of the Governor, Homeland Security Grants Division for the Hays County SWAT Team for Night Vision Binoculars in the amount of $105,420.00 and amend the budget accordingly. COBB/CUTLER/SMITH/GARZA

32966

7. Accept Statement of Work #580-17-SOW0046 from Fugro Geospatial, Inc. for Orthoimagery in the Texas Capital Area 2018 StratMap project. INGALSBE/MCINNIS

32967

8. Accept a donation of $1,500 to the Sheriff’s Office Training Academy and amend the budget accordingly. COBB/CUTLER

32968

9. Approve specifications for RFQ 2018-P05 Preservation Architect for the Historic Jail Restoration Project and authorize Purchasing Manager to solicit for qualifications and advertise. INGALSBE/JOHNSON/LAPOINTE/VILLARREAL-ALONZO

32969

10. Approve specifications for RFQ 2018-P06 Historian Exhibit Consultant and authorize Purchasing Manager to solicit for qualifications and advertise. INGALSBE/JOHNSON/LAPOINTE/VILLARREAL-ALONZO

32970

11. Approve Utility Permits. COBB/BORCHERDING

32971

12. Authorize the execution of an agreement with Charter Communications Operating, LLC for internet service at Jacob’s Well Nature Center. CONLEY/GARZA

32972

13. Authorize payment to Comfort Boys Air Conditioning & Heating for repair services in which no purchase order was obtained or quotes received per County Purchasing Policy. COBB/GARZA/VILLARREAL-ALONZO

32973

14. Ratify the execution of a grant application(s) to the Texas Water Development Board for Flood Mitigation Assistance as related to RFQ 2017-P13; and to designate the Director of Countywide Operations as the Authorized Representative for the execution of future grant applications and associated documents.  COBB/GARZA

32974

15. Ratify an Interlocal agreement with Travis County for the FY 2018 Sheriff’s Combined Auto Theft Task Force (SCATTF) grant award. INGALSBE/CUTLER/GARZA

32975

ACTION ITEMS

ROADS

16. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the LOC #SBP702531 in the amount of $725,440.63, and acceptance of the 2-year maintenance bond #1051956 in the amount of $106,841.02 for Belterra subdivision, Phase 21, Section 1. WHISENANT/BORCHERDING

32976

17. Discussion and possible action to call for a public hearing on October 31, 2017 to establish a No Parking area on Creek Road from 300 feet south of the intersection with Roger Hanks Parkway to the north side of the intersection with Mount Gainor Road, and to establish a No Fishing area at the Onion Creek bridge. WHISENANT/BORCHERDING

32977

18. Discussion and possible action to consider acceptance of the roads into the county road system, and the release of the maintenance bond #22050061 for $117,426.70 for Reunion Ranch subd. Phase 2, Section 2. WHISENANT/BORCHERDING

32978

19. Discussion and possible action to accept the construction of the roads and drainage improvements, for bond, #1059746, to release the amount of $699,375.35 (performance) and accept the amount of $93,520.55 (maintenance) for a 3-year period, and also to accept the 2-year re-vegetation bond #1059747 in the amount of $54,139.75 for Rutherford West subdivision, Section 4. JONES/BORCHERDING

32979

20. Discussion and possible action to authorize the Court to execute supplemental work agreement #1 with AECOM Technical Services for construction engineering services on the Northpoint Drainage Project and amend the budget accordingly. INGALSBE/BORCHERDING

32980

21. Discussion and possible action to accept Bond No. PB03010404350 for street and drainage improvements for Sunfield Phase 2, Section 9 in the amount of $2,360,556.00. JONES/STRICKLAND

32981

SUBDIVISIONS

22. Discussion and possible action to approve the revision of the Blue Sky Ranch Subdivision; hold a public hearing.  WHISENANT/STRICKLAND

32982

23. SUB-791 Crumley Subdivision (2 Lots).  Discussion and possible action to approve final plat. WHISENANT/STRICKLAND

32983

24. Call for a public hearing on November 7, 2017 to discuss final plat approval of the Replat of lot 22 in Kai Vista Estates Section 1. JONES/STRICKLAND

32984

25. SUB-785; Replat of Lot 8, Indian Hills Ranch Subdivision. Discussion and possible action to approve final plat; hold public hearing. JONES/STRICKLAND

32985

26. SUB-894 Century Acres, Replat of Lot 2B (2 lots). Discussion and possible action to consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities.  JONES/STRICKLAND

32986

27. Call for a public hearing on November 7, 2017 to discuss final plat approval of the Replat of lot 18 in River Oaks of Wimberley Subdivision.  CONLEY/STRICKLAND

32987

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 28- Executive Session

29. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the Sheriff’s Office Vehicle Maintenance Department. JONES/WHISENANT

Agenda Item # 29- Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

30. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item # 30- Jail Update- Pulled

31. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item # 31- Burn Ban- Pulled

32. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item # 32- Road Bond Projects- Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.