Commissioners Court - October 3,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 3th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring October 15, 2017 as White Cane Safety Day. CONLEY

32881

2. Adopt a proclamation declaring October 2017 as Domestic Violence Awareness Month.

32882

3. Adopt a proclamation in recognition of Landis Shoe Clinic for 100 continuous years of serving Hays County. INGALSBE

32883

4. Presentation of the Certificate of Achievement for excellence in financial reporting to the Hays County Auditor’s Office from the Government Finance Officers Association (GFOA). INGALSBE/VILLARREAL-ALONZO

Agenda Item #4

5. Presentation on the Hays County-Texas Department of Transportation Partnership Program FM 150 West Character Plan project. WHISENANT/CONLEY

Agenda Item #5

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

51. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #51

52. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. INGALSBE

Agenda Item #52

6. Approve payments of County invoices. VILLARREAL-ALONZO

32884

7. Approve payments of Juror checks.  VILLARREAL-ALONZO

32885

8. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32886

9. Approve Commissioners Court Minutes of September 19, 2017.  INGALSBE/GONZALEZ

32887

10. Approve the re-appointment of Andy Cable, John Anderson and Scott Brown as members of Emergency Services District #7. CONLEY

32888

11. Authorize Commercial OSSF Permit at 2520 W Hwy 290, Dripping Springs, Texas 78620. WHISENANT/MCINNIS

32889

12. Authorize Tank Replacement for existing OSSF at 100 Hays Youth Dr, Buda, TX. JONES/MCINNIS

32890

13. Authorize Institutional OSSF Permit at 13731 Carpenter Lane, Manchaca, TX. JONES/MCINNIS

32891

14. Approve Utility Permits. INGALSBE/BORCHERDING

32892

15. Approve specifications for RFP 2018-P02 Blanco River Debris Removal and authorize Purchasing Manager to solicit for proposals and advertise. CONLEY/GARZA/LAPOINTE/VILLARREAL-ALONZO

32893

16. Approve renewal of IFB 2016-B10 for Road Construction Materials with Colorado Materials, Ltd., Brauntex Materials, Inc., Industrial Asphalt & Aggregate and Vulcan Materials, LLC for one (1) additional year as stated in the original bid. INGALSBE/BORCHERDING/LAPOINTE/VILLARREAL-ALONZO

32894

17. Authorize the execution of a supplemental agreement with Trans Union (TLO) for warrant fee recovery services for all Constable’s Offices. INGALSBE/PETERSON

32895

18. Amend various departmental operating budgets in preparation for the County’s FY 2017 year-end process. INGALSBE/VILLARREAL-ALONZO

32896

19. Authorize Commercial OSSF Permit at 100 Vista West Ranch Road, Dripping Springs, TX 78620. WHISENANT/MCINNIS

32897

20. Ratify the existing Spotless Cleaning contract for the Sheriff’s Office and Jail Division related to janitorial services. INGALSBE/CUTLER

32898

21. Ratify the execution of a Services Agreement with Texas Disposal Systems for trash hauling services at the Precinct 3 building located at 200 Stillwater. CONLEY/GARZA

32899

22. Authorize the purchase of additional furniture for the Precinct 3 building located at 200 Stillwater and amend the budget accordingly. CONLEY/GARZA

32900

23. Authorize the County Judge to execute the FY18 Interlocal Contract for the Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County in the amount of $156,607.00. INGALSBE/GARZA

32901

24. Authorize the execution of the FY18 Interlocal Contract for the Public Safety Answering Point Maintenance, Equipment and Training Program with the Capital Area Emergency Communications District (CAECD) in the amount of $3,000.00. INGALSBE/GARZA

32902

25. Approve specifications for RFP 2018-P03 Countywide Plumbing Services and authorize Purchasing Manager to solicit for proposals and advertise. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32903

26. Authorize the execution of Social Service contracts as approved in the FY 2018 budget. INGALSBE/VILLARREAL-ALONZO

32904

27. Authorize the District Court to hire the Bailiff, slot 1153-007 position at the 45th percentile effective October 16, 2017 and amend the budget accordingly. INGALSBE/CONLEY/STEEL

32905

28. Ratify the execution of the Taser International, Inc. Statement of Work (SOW) and Quote for Axon Fleet in-car camera systems for the Sheriff’s Office.  INGALSBE/CUTLER

32906

29. Authorize County Wide Operations and Records Manager to extend temporary part-time positions related to records retention and preservation effective 10/1/17 and amend the budget accordingly. INGALSBE/GARZA/BARRON

32907

ACTION ITEMS

ROADS

30. Discussion and possible action to authorize the execution of a contract with HNTB Corporation to provide engineering services for two segments of the FM 2001 realignment project (extension of White Wing Trail) in Hays County as part of the 2016 Road Bond program. JONES

32908

31. Discussion and possible action to authorize the execution of a contract with Kimley-Horn and Associates, Inc. to provide engineering services and right-of-way acquisition services for the FM 2001 realignment project between Graef Road and SH 21 in Hays County as part of the 2016 Road Bond Program. JONES

32909

32. Discussion and possible action to authorize the execution of a contract with Brown & Gay Engineers, Inc. to provide engineering services for the FM 967 upgrade project from the Union Pacific Railroad in downtown Buda to I-35 in Hays County as part of the 2016 Road Bond Program. JONES

32910

33. Discussion and possible action to hold a public hearing to install a stop sign for private road Cedar Paw Lane within the ROW on Signal Hill Road. WHISENANT/BORCHERDING

32911

34. Discussion and possible action to select Volkert, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Sawyer Ranch Road pedestrian, school bus and safety improvement project from Darden Hill Road to Belterra Drive; and to authorize staff and counsel to negotiate a contract. WHISENANT

32912

35. Discussion and possible action to select LJA Engineering, Inc. to provide Plans, Specifications & Estimates (PS&E) services for the FM 110 at SH 123 Bridge Crossing; and to authorize staff and counsel to negotiate a contract. INGALSBE

32913

36. Discussion and possible action to accept Bond No. PB03010404346 for street and drainage improvements for Sunfield Phase 2, Section 8 in the amount of $1,148,837.50. JONES/STRICKLAND

32914

37. Discussion and possible action to accept Bond No. PB03010404348 for street and drainage improvements for Sunfield Phase 2, Section 9 in the amount of $416,005.00. JONES/STRICKLAND

32915

38. Discussion and possible action to select HDR Inc. as the design engineer for the Cypress Creek project and authorize staff and counsel to negotiate a contract. CONLEY/BORCHERDING

32916

39. Discussion and possible action to authorize the Court to execute a Professional Services Agreement with RPS to perform engineering services for the FM 621 Safety Enhancement project. INGALSBE/BORCHERDING

32917

40. Discussion and possible action to select M&S Engineering as the design engineer for the Sycamore Creek and Bear Creek low water crossing projects and authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING

32918

41. Discussion and possible action to select Binkley Barfield Inc. as the design engineer for the Windy Hill Corridor Study and authorize staff and counsel to negotiate a contract. JONES/BORCHERDING

32919

42. Discussion and possible action to select American Structurepoint as the design engineer for FM150 and RM12 realignment project and authorize staff and counsel to negotiate a contract. WHISENANT/BORCHERDING

32920

SUBDIVISIONS

43. SUB-790 Reunion Ranch Phase 2, Section 4 (24 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $315,510.25 (Bond # SU1146030).  WHISENANT/STRICKLAND

32921

44. SUB-810 Reunion Ranch Phase 3, Section 2 (53 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $775,909.00 (Bond # SU1146031). WHISENANT/STRICKLAND

32922

45. SUB-841 Reunion Ranch Phase 3, Section 5 (35 lots). Discussion and possible action to accept fiscal surety for the construction of street and drainage improvements in the amount of $444,755.00 (Bond # SU1146032).  WHISENANT/STRICKLAND

32923

46. Call for a public hearing on October 17, 2017 to discuss final plat approval of the Replat of Lot 8, Indian Hills Ranch Subdivision. JONES/STRICKLAND

32924

MISCELLANEOUS

47. Discussion and possible action to approve a Letter Agreement between Hays County and TexHealth Central Texas for participation in a regional health care program that provides insurance premium support for employees of small businesses. INGALSBE

32925

48. Discussion and possible action to authorize the execution of Supplemental No. 4 to the master contract for Prime Strategies, Inc. (PSI) for program management related to the Texas Department of Transportation Partnership Projects effective 10/1/2017. CONLEY/JONES

32926

49. Discussion and possible action to award the health and dental plan contract to United Health Care with the negotiated administrative fees; and to authorize counsel and staff to finalize the terms of the contract and plan for Court consideration.  INGALSBE/MILLER

32927

50. Discussion and possible action to approve recommendations for FY ’18 vehicle lease order and authorize the Director of Countywide Operations to complete order; amend the budget accordingly.  INGALSBE/GARZA

32928

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

53. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #53

54. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #54

55. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #55

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.