Commissioners Court - September 19,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 19th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards.  INGALSBE/MILLER

Agenda Item #1 - Presentation

2. Adopt a proclamation declaring October 1-7, 2017 as National 4-H week in Texas.  CONLEY/MANGOLD

32847

3. Presentation recognizing 4-H Gold Star Award recipients. INGALSBE/BLANKENSHIP

Agenda Item #3 - Presentation

4. Adopt a proclamation declaring Tuesday, October 3, 2017 as National Night Out. INGALSBE/CUTLER

32848

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of County invoices. VILLARREAL-ALONZO

32849

6. Approve payments of Juror checks. VILLARREAL-ALONZO

Agenda Item #6 - Pulled

7. Approve the payment of Humana claims.  VILLARREAL-ALONZO

32850

8. Approve Commissioners Court Minutes of September 12, 2017.  INGALSBE/GONZALEZ

32851

9. Approve the payment of the September 29, 2017 payroll disbursements in an amount not to exceed $3,452,000.00 effective September 27, 2017 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. INGALSBE/TUTTLE

32852

10. Authorize the Commissioners Court to execute a new lease agreement with Xerox Corporation for a copier/fax/scanner for the Wimberley Tax Office Substation.  CONLEY/CARAWAY

32853 - Executed

11. Consider approval of tax collection contract with Hays County ESD #9.  INGALSBE/CARAWAY

32854 - Executed

12. Approve a transfer request of two 2009 Chevrolet Colorado extended cab pickups from the Transportation Department to Development Services and Building Maintenance.  COBB

32855

13. Authorize the execution of a renewal contract with West Thompson Reuters for legal research in the Hays County District Courts.  INGALSBE

32856

14. Appoint Election Judges and Clerks pursuant to Chapter 32 of the Election Code. INGALSBE/ANDERSON

32857

15. Authorize the execution of an Agreement between Hays County and CARFAX For Police Program.  INGALSBE/CUTLER

32858

16. Amend the Building Maintenance Department budget for janitorial services as needed for the remainder of fiscal year 2017.  INGALSBE/GARZA

32859

17. Authorize the Commissioners Court to execute a resolution certifying that the County has approved a $13,000 grant for FY 2018 to Combined Community Action, an organization that provides home delivered meals to homebound persons in the county that are elderly or have a disability.  INGALSBE

32860

18. Authorize the execution of a Professional Services Agreement with Halff and Associates to provide services related to RFQ 2017-P13 and amend the budget accordingly.    COBB/GARZA

32861 - Executed

19. Approve the appointment of John Sanchez to the Hays County Child Protective Board.  COBB

32862

20. Authorize the Commissioners Court to execute a Participation Agreement with Tyler Technologies, Inc. related to Data Exchange software enhancement.  INGALSBE/MCGILL

32863

ACTION ITEMS

ROADS

21. Discussion and possible action to hold a public hearing to extend the 35 MPH speed limit zone on Sawyer Ranch Road near Highpointe subdivision to approximately 200 feet south of the entrance to Meadow Creek Ranch subdivision.  WHISENANT/BORCHERDING

32864

22. Discussion and possible action to call for a public hearing on October 3, 2017 to install a stop sign for private road Cedar Paw Lane within the ROW on Signal Hill Road.  WHISENANT/BORCHERDING

32865

23. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond #K0956889A in the amount of $969,723.55, and acceptance of the 2-year maintenance bond #70152113 in the amount of $49,078.96 for Shadow Creek subdivision, Phase 8, Section 2.  JONES/BORCHERDING

32866

SUBDIVISIONS

24. Call for a public hearing on October 17, 2017 to discuss the revision of the Blue Sky Ranch Subdivision.  WHISENANT/STRICKLAND

32867

25. SUB- 785; Replat of Lot 19, Oakridge Park Section 5 at Kinnicinik. Discussion and possible action to approve final plat; hold public hearing.  WHISENANT/PACHECO

32868

26. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of a portion of lot 34 in the Cypress Creek Acres Subdivision.  CONLEY/STRICKLAND

32869

MISCELLANEOUS

27. Discussion and possible action to approve the appointment of Bradley Ruoff to fill the unexpired term of Tim Von Kennel to the Emergency Services District #6 Board of Commissioners.  WHISENANT

32870

28. Discussion and possible action to authorize the Sheriff’s Office to utilize County Wide funds for the purchase of two A/C Coils and replacement water heater and amend the budget accordingly.  COBB/CUTLER

32871

29. Discussion and possible action to authorize execution of a Professional Services Agreement between Hays County and HDR Inc. related to HDR’s services as project manager for the Dacy Lane project in Precincts 1 and 2.  JONES/INGALSBE

32872 - Executed

30. Discussion and possible action to retain services of ABIP, PC related to the Hays County annual financial audit and authorize the Commissioners Court to execute the engagement letter.  INGALSBE/VILLARREAL-ALONZO/LAPOINTE

32873

31. Discussion and possible action to amend the Development Services fee schedule.  CONLEY/MCINNIS

32874

32. Discussion and possible action to approve the 2018 Sheriff & Constable Fees.  INGALSBE/GONZALEZ

32875

33. Discussion and possible action to authorize the Commissioners Court to execute a renewal contract, including an amendment for additional services with Correct Care Solutions (CCS) related to the healthcare program at the Jail Division.  INGALSBE/CUTLER

32876

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

42. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #42 - Pulled

43. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #43 - Burn Ban

44. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #44 - Pulled

ADJOURNMENT

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

39. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #39 - Pulled

40. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Development and Community Services Director, Grants Administrator.  INGALSBE

Agenda Item #40 - Executive Session

41. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department.  INGALSBE

Agenda Item #41 - Executive Session

34. Hold a public hearing on the FY 2018 Hays County Proposed Budget - 1:00 p.m.  INGALSBE/VILLARREAL-ALONZO

Agenda Item #34 - Public Hearing

35. Discussion and possible action to set the FY 2018 salaries and allowances for Hays County Elected Officials.  INGALSBE/VILLARREAL-ALONZO

32877

36. Discussion and possible action to adopt the FY 2018 Hays County budget after making any final changes as a result of the public hearing.  INGALSBE/VILLARREAL-ALONZO

32878

37. Discussion and possible action to ratify the property tax increase reflected in the FY 2018 Hays County budget.  INGALSBE/VILLARREAL-ALONZO

32879

38. Discussion and possible action to approve an order adopting the tax rate for FY 2018 and levy the taxes.  INGALSBE/VILLARREAL-ALONZO

32880




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.