Commissioners Court - September 5,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 5th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a Proclamation declaring the month of September as “Hunger Action” Month in Hays County. JONES

32800

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices, juror checks and Humana health claims. VILLARREAL-ALONZO

32801

3. Approve Commissioners Court Minutes of August 29, 2017.  COBB/GONZALEZ

32802

4. Adopt a resolution nominating Luanne Caraway as a candidate for the Central Appraisal District Board of Directors. INGALSBE

32803

5. Approve the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) for Central Texas Medical Center and Seton Medical Center Hays for DY 6 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). INGALSBE/SHELL

32804

6. Accept a grant award from the Office of the Governor, Criminal Justice Division for funding to support the Hays County Veterans Court in the amount of $77,576.00. INGALSBE/GLICKLER/HAUFF

32805

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

4. Adopt a resolution nominating Luanne Caraway as a candidate for the Central Appraisal District Board of Directors. INGALSBE

32803

7. Approve Utility Permits. INGALSBE/BORCHERDING

32806

8. Ratify the payment of the August 31, 2017 payroll disbursements. INGALSBE/TUTTLE

32807

9. Accept the delivery of the Internal Examination Reports for the Constable Precinct 2 Office and Constable Precinct 5 Office. INGALSBE/VILLARREAL-ALONZO

32808

10. Authorize Institutional OSSF Permit at 174 Distribution Cv, Buda, TX. JONES/MCINNIS

32809

11. Accept a revised award amount for the FY17 formula grant from the Texas Indigent Defense Commission for up to $161,683.00 and amend the budget accordingly. INGALSBE/HAUFF

32810

12. Authorize the execution of a revised Interlocal Cooperation Agreement between Hays County and Burnet County for Jail Services. INGALSBE/CUTLER

32811 - Executed

13. Approve FY18 salary merit pool guidelines. INGALSBE/MILLER

32812

14. Authorize payment to G.Q.F Manufacturing for Extension program supplies, where no purchase order was issued or quotes obtained as required per the County Purchasing Policy and amend the budget accordingly. INGALSBE/MANGOLD/VILLARREAL-ALONZO

32813

15. Authorize Commercial OSSF Permit at 825 Rim Rock Road San Marcos, TX (Guest house #1). CONLEY/MCINNIS

32814

16. Authorize Commercial OSSF Permit at 825 Rim Rock Road San Marcos, TX (Guest house #2). CONLEY/MCINNIS

32815

17. Authorize Commercial OSSF Permit at 825 Rim Rock Road San Marcos, TX (Activity center). CONLEY/MCINNIS

32816

18. Authorize and ratify expenditures related to the Sheriff’s Office deployment of County law enforcement officers to the City of Port Aransas for Hurricane Harvey assistance. INGALSBE/CONLEY/CUTLER

32817

19. Authorize a new lease contract with RICOH for a copier/fax machine for the Constable Precinct 3 office and amend the budget accordingly. CONLEY/HELM

32818

20. Authorize the submission of  a grant application to the Office of the Governor, Criminal Justice Division for rifle-resistant body armor for law enforcement officers (Sheriff’s Department) in the amount of $108,976.00. INGALSBE/CUTLER/HAUFF

32819

ACTION ITEMS

ROADS

18. Authorize and ratify expenditures related to the Sheriff’s Office deployment of County law enforcement officers to the City of Port Aransas for Hurricane Harvey assistance. INGALSBE/CONLEY/CUTLER

21. Discussion and possible action to call for a public hearing on September 19, 2017 to extend the 35 MPH speed limit zone on Sawyer Ranch Road near Highpointe subdivision to approximately 200 feet south of the entrance to Meadow Creek Ranch subdivision.  WHISENANT/BORCHERDING

32820

SUBDIVISIONS

22. Call for a public hearing on September 19, 2017 to discuss final plat approval of the Replat of Lot 19, Oakridge Park Section 5 at Kinnicinik. WHISENANT/PACHECO

32821

MISCELLANEOUS

23. Discussion and possible action to adopt the FY 2018 Holiday Calendar. INGALSBE

32822

24. Discussion and possible action to authorize the County Clerk to utilize Kofile Technologies for Phase I of the Preservation of Vital Records project and amend the budget accordingly. INGALSBE/GONZALEZ

32823

25. Discussion and possible action to adopt a resolution in support of a Combined  Emergency Communications Center and Public Safety Answering Point (PSAP) that will provide 911 call taking and dispatch services for Hays County, Kyle Police Department, Buda Police Department and the respective Fire and EMS providers of all Emergency Service Districts in the County. CONLEY/INGALSBE/SHELL

26. Discussion and possible action to approve the 2018 Sheriff & Constable Fees. INGALSBE/GONZALEZ

Agenda Item #26 - Pulled

31. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #31 - Burn Ban

32. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #32 - Pulled

ADJOURNMENT

29. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Development and Community Services Director, Grants Administrator. INGALSBE

Agenda Item #29 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

30. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #30 - Pulled

27. Hold a public hearing on the FY 2018 proposed tax increase - 1:00 p.m. INGALSBE/VILLARREAL-ALONZO

Agenda Item #27 - Budget Public Hearing

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #28 - Pulled

29. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Development and Community Services Director, Grants Administrator. INGALSBE

Agenda Item #29 - Executive Session




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.