Commissioners Court - August 29,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 29th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

CALL TO ORDER

1. Presentation of Hays County Service Awards. INGALSBE

Presentation

2. Adopt a proclamation declaring September as Emergency Preparedness Month in Hays County. INGALSBE/CONLEY/SMITH

32774

3. Recognition of Hays County CERT Members and Executive Board. INGALSBE/CONLEY/SMITH

Recognition

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices and juror checks. VILLARREAL-ALONZO

32775

5. Approve Commissioners Court Minutes of August 22, 2017.  INGALSBE/GONZALEZ

32776

6. Authorize payment to HostMonster for website hosting services in the amount of $649.14 for the Office of Emergency Services in which a purchase order was not obtained. INGALSBE/SMITH

32777

7. Authorize Commercial OSSF Permit at 12475 Trail Driver, Austin, TX 78737. WHISENANT/MCINNIS

32778

8. Authorize execution of the Floodplain Permit for the Hays County Phase I Jail Addition and Renovation and authorize the Development and Community Services Director to execute future documents related to the permitting of each facility related to the Public Safety Bond Program. INGALSBE/CONLEY/GARZA

32779

9. Rescind the court action to release a maintenance bond for Bush Ranch subd. Ph.2, Sec.2 for $1,093,149.42 and instead release said maintenance bond in the amount of $312,211.40. WHISENANT/BORCHERDING

32780

10. Authorize the submittal of a grant application to the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) program FY17 Local Solicitation for Rifle-Resistant Vests for the Constables in the amount of $13,580.00. WHISENANT/HOOD/HAUFF

32781

11. Authorize the execution of a Supplemental Agreement No. 4 to the Professional Service Agreement with Klotz & Associates, Inc. for professional design engineering services for the FM 1626 South project in Hays County as part of the Pass-Through Finance Program. JONES

32782

12. Authorize the execution of Additional Services No. 3 from HOK for work related to the security system remediation at the jail within the Hays County Public Safety Bond project. INGALSBE/CONLEY/GARZA

32783

13. Authorize the Development Services Department to utilize salary savings to hire interns for work related to the digitization of department records. INGALSBE/GARZA

32784

14. Approve renewal of IFB 2015-B10 Emulsion Oils with Ergon Asphalt & Emulsions, Inc. for one (1) additional year as stated in the original bid. INGALSBE/LAPOINTE/VILLARREAL-ALONZO/BORCHERDING

32785

15. Accept the 2016 Hays ESD #7 Audit Report. CONLEY

32786

16. Amend the Office of the Governor, CJD Veteran’s Court grant operating budget for contractual services fees from Recovery Healthcare. INGALSBE/GLICKLER

32787

17. Authorize the Tax Office to purchase a refurbished touchscreen for the Nemo-Q system for the Kyle Sub-station and amend the budget accordingly. JONES/CARAWAY

32788

18. Authorize the Information Technology Department to accept donated hardware for the Dell Smart Printer program for the County Clerk and amend the budget accordingly INGALSBE/MCGILL/GONZALEZ

32789

19. Authorize the Sheriff’s Office to utilize countywide funds for vehicle repairs and amend the budget accordingly. INGALSBE/CUTLER

32790

20. Authorize the Commissioner’s Court to execute three contracts and one amendment with Tyler Technologies, Inc. for technical services for judicial packages within the Odyssey Program. INGALSBE/MCGILL

32791

21. Authorize payment to Card Service Center for hotel expenses related to the Veteran’s Court Conference for the County Court at Law Veteran’s Coordinator, where no purchase order was issued or quotes obtained as required per the County Purchasing Policy. INGALSBE/GLICKLER

32792

ACTION ITEMS

ROADS

22. Discussion and possible action to approve selection of K. Friese & Associates, Inc. to provide schematic services and Concept Development & Planning, LLC to provide public involvement services for the FM 150 West Alignment project from I-35 to Arroyo Ranch Road; and to authorize staff and counsel to negotiate a contract. WHISENANT/JONES

32793

23. Discussion and possible action to call for a public hearing on September, 12, 2017 to establish a "No Dumping" area within the ROW at the intersection of Mathias Lane and Goforth Road. JONES/BORCHERDING

32794

24. Discussion and possible action to hold a public hearing to reduce the current school zone speed limit of 30 MPH to 25 MPH on Sawyer Ranch Road for the new elementary & middle schools. WHISENANT/BORCHERDING

32795

25. Discussion and possible action to authorize the Court to execute a Professional Services Agreement with Bowman Consulting to perform engineering services for the Cotton Gin rehabilitation project and amend the budget accordingly. JONES/BORCHERDING

32796

SUBDIVISIONS

26. SUB-791 Crumley Subdivision (2 Lots).  Discussion and possible action to approve preliminary plan. WHISENANT/STRICKLAND

32797

MISCELLANEOUS

27. Discussion and possible action to approve the 2018 Sheriff & Constable Fees. INGALSBE/GONZALEZ

Agenda Item 27 - Pulled

33. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #33 - Burn Ban

34. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

ADJOURNMENT

28. Discussion and possible action to execute a Master Equity Lease Agreement (MELA) and all other documents related to the MELA with Enterprise FM Trust, a Delaware statutory trust, for a county-wide vehicle leasing program. INGALSBE/GARZA

29. Discussion and possible action to execute a Maintenance Agreement related to a county-wide vehicle leasing program between Enterprise Fleet Management, Inc., a Missouri corporation, and Hays County. INGALSBE/GARZA

Agenda Item #29

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #30 - Pulled

31. Executive Session pursuant to Section 551.074 of the Texas Government Code: deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Development and Community Services Director, Grants Administrator. INGALSBE

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

32. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.