Commissioners Court - August 22,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 22th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Recognition of Kyle Herron of Dripping Springs and Makenna Hawkins of Buda for their achievement of being selected to serve as President and Vice President of the State 4-H Council. JONES/WHISENANT

Item # 1- Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices. VILLARREAL-ALONZO

32748

3. Approve Commissioners Court Minutes of August 15, 2017.  COBB/GONZALEZ

32749

4. Authorize Commercial OSSF Permit at 133 Glosson Ranch Rd, Dripping Springs, TX 78620. WHISENANT/MCINNIS

32750

5. Approve Utility Permits. INGALSBE/BORCHERDING

32751

6. Authorize Recycling and Solid Waste Division to waive fees for City of Wimberley until September 9, 2017, for disposal of City owned items. CONLEY/GARZA

32752

7. Authorize Commercial OSSF Permit at 13551 FM 150, Driftwood. WHISENANT/MCINNIS

32753

8. Approve specifications for RFQ 2017-P09 Auditing Services and authorize Purchasing Manager to solicit for qualifications and advertise. INGALSBE/LAPOINTE/VILLARREAL-ALONZO

32754

9. Authorize the execution of an additional services fee proposal from MEP Engineering, Inc. for work related to the pipe replacement project at the Hays County Government Center. INGALSBE/GARZA

32755

10. Approve a transfer request for one vehicle from the Extension Office to the Development Services Department. INGALSBE/GARZA

32756

11. Amend the Building Maintenance Department budget for building maintenance and repairs as needed for the remainder of fiscal year 2017. INGALSBE/GARZA

32757

12. Amend the Recycling and Solid Waste Department budget for waste disposal services as needed for the remainder of fiscal year 2017. INGALSBE/GARZA

32758

13. Authorize provision of matching funds for the Emergency Watershed Protection Program Grant that was awarded by the Texas State Soil and Water Conservation Board for the auxiliary spillway repair and control measures for the Upper San Marcos Dam System Project. CONLEY/INGALSBE/SMITH

32759

ACTION ITEMS

ROADS

14. Discussion and possible action to approve Advance Funding Agreement Amendment No. 3 between Hays County and the Texas Department of Transportation (TxDOT) for the Hays County-TxDOT Partnership Program and authorize the execution of Amendment No. 3 on behalf of Hays County. CONLEY

32760

15. Discussion and possible action to select Bowman Consulting as the design engineer for the Cotton Gin rehabilitation project and authorize staff and counsel to negotiate a contract. JONES/BORCHERDING

32761

16. Discussion and possible action to authorize the Court to execute Supplemental Work Agreement #1 with K Friese and Associates for engineering work on the Lime Kiln Bridge project in San Marcos and amend the budget accordingly. CONLEY/WHISENANT/BORCHERDING

32762

SUBDIVISIONS

17. SUB-789 Ranchitos of Niederwald Subdivision (3 Lots).  Discussion and possible action to approve final plat. JONES/PACHECO

32763

18. SUB-813 Medlin Creek Ranch Phase 2 (18 Lots). Discussion and possible action to approve final plat; accept Construction Bond No. CNB-24994-00 for the construction of street and drainage improvements in the amount of $368,000.00. WHISENANT/PACHECO

32764

MISCELLANEOUS

19. Discussion and possible action to authorize the execution of a Letter of Agreement between Hays County and Central Texas Medical Center (CTMC) and authorize the payment of $900,000 related to Indigent health care costs. INGALSBE/SHELL

32765

20. Discussion and update regarding the 2017 Series bond sale and capital improvement program analysis from Hays County’s Financial Advisor, Dan Wegmiller with Specialized Public Finance Inc. INGALSBE/VILLARREAL-ALONZO

Agenda Item #20

21. Discussion and possible action to authorize Commercial OSSF Permit and grant a variance to Section 10-W(6) of the Hays County Rules for On-Site Sewage Facilities at 2500 N FM 1626, Buda, TX 78610. JONES/MCINNIS

32766

22. Discussion and possible action to acknowledge and ratify the signature of the County Judge to accept a grant award from the Texas Veterans Commission - Fund for Veterans Assistance in the amount of $100,000.00 for Hays County Veterans Treatment Court operations, as well as approve the proposed changes to the grant elements associated with this award, and amend the budget accordingly. INGALSBE/GLICKLER/HAUFF

32767

26. Discussion and possible action to approve selection of United Healthcare as the health and dental insurance provider for Hays County beginning January 1, 2018; and to authorize staff and counsel to negotiate a contract for those services. INGALSBE

32771

25. Discussion and possible action to authorize the execution of a Memorandum of Understanding with the private property owners for Kyle Fire Department ESD#5 Station #3, Dripping Springs Ranch Park, Freeman Ranch and Wimberley Pump Station (owned by ESD#4 off Burnett Ranch Road in Wimberley) allowing Hays County infrastructure access to their property to install and maintain Fire Weather stations and fencing and amend the budget accordingly.  INGALSBE/SMITH

28. 10:00 a.m. - Budget Workshop regarding the FY 2018 Hays County Budget.  Possible action may follow. INGALSBE/VILLARREAL-ALONZO

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Item #29 - Pulled

30. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project King. Possible action may follow in open court.  INGALSBE

Item #30 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

31. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Item # 31 - Jail

28. 10:00 a.m. - Budget Workshop regarding the FY 2018 Hays County Budget.  Possible action may follow. INGALSBE/VILLARREAL-ALONZO

Agenda Item #28 - Budget Workshop FY 2018

27. Discussion and possible action to vote on a proposed budget and tax rate for Fiscal Year 2018 and schedule public hearings. INGALSBE/VILLARREAL-ALONZO

Agenda Item #27

23. Discussion and possible action to authorize the Transportation Director to hire two vacant Road Maintenance Specialists, slot 1075-002 and slot 1075-003 at the 50th percentile effective August 22, 2017. INGALSBE/BORCHERDING

32768

24. Discussion and possible action to authorize the execution of the Funding Agreement between Hays County and the Greater San Marcos Economic Development Council. CONLEY/INGALSBE

32769

30. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project King. Possible action may follow in open court.  INGALSBE

Item #30- Executive Session

32. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Item #32- Burn Ban

33. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #33 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.