Commissioners Court - August 15,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 15th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Distinguished Service Award from Texas Historical Commission to the Hays County Historical Commission. INGALSBE/JOHNSON

Agenda Item #1- Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices. VILLARREAL-ALONZO

32718

3. Approve Commissioners Court Minutes of August 8, 2017.  COBB/GONZALEZ

32719

4. Approve Utility Permits. INGALSBE/BORCHERDING

32720

5. Accept a donation from the Burdine Johnson Foundation for Phase III of the Hays County Historical Jail Restoration Project and amend the budget accordingly. INGALSBE/JOHNSON/HAUFF

32721

6. Accept a donation from the Burdine Johnson Foundation for the Historical Kyle Depot Caboose Restoration Project and amend the budget accordingly. INGALSBE/JOHNSON/HAUFF

32722

7. Authorize the Historical Commission to accept various donations for the Kyle Depot Project and amend the budget accordingly. INGALSBE/JOHNSON

32723

8. Approval to award and execute all contract documents to Trans-Texas Rail Shop related to RFP 2017-P06 Restoration of Wooden Caboose at the Kyle Depot and Heritage Center. INGALSBE/JOHNSON/LAPOINTE/VILLARREAL-ALONZO

32724

9. Approval to award and execute all contract documents to S.I. Mechanical, LLC related to IFB 2017-B06 Countywide A/C and Heating Services. INGALSBE/GARZA/LAPOINTE/VILLARREAL-ALONZO

32725

10. Authorize the Constable Precinct 3 Office to purchase two ProLaser Radars utilizing the School Zone Safety Program funds. CONLEY/HELM

32726

11. Adopt the new election service fees. INGALSBE/ANDERSON

32727

12. Authorize the execution of a First Letter Amendment to the Interlocal Cooperation Agreement between Hays County and Dripping Springs Independent School District ("DSISD") for the provision of School Resource Officers ("SRO’s").  WHISENANT/CUTLER

32728- Executed

13. Rescind RFP 2017-P12 and approve specifications for RFQ 2017-P13 Hazard Mitigation Grant Writing and Management Services and authorize Purchasing Manager to solicit for qualifications and advertise. CONLEY/GARZA/HAUFF/LAPOINTE/VILLARREAL-ALONZO

32729

14. Approve out of state travel for Tommy McGreevy to attend the National Crisis Intervention Team Conference in Ft. Lauderdale Florida from August 16th through August 18th.  INGALSBE/CUMBERLAND

32730

15. Authorize the installation of electrical infrastructure for the Jail and Public Safety Building Projects. INGALSBE/CONLEY/GARZA

32731

ACTION ITEMS

ROADS

16. Discussion and possible action to select RPS, as the design engineer for the FM621 project and authorize staff and counsel to negotiate a contract. INGALSBE/BORCHERDING

32732

17. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond #K09568736 in the amount of $1,195,701.17, and acceptance of the maintenance bond #EAIC 088000002 in the amount of $120,448.82 for a 2-year period for Shadow Creek subdivision, Phase 5, Section 1. JONES/BORCHERDING

32733

18. Discussion and possible action to approve selection of American Structurepoint, Inc. to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the FM 3237 safety improvement project from FM 150 to RR 12; and to authorize staff and counsel to negotiate a contract. CONLEY

32734

19. Discussion and possible action to call for a public hearing on August 29, 2017 to reduce the current school zone speed limit of 30 MPH to 25 MPH on Sawyer Ranch Road for the new elementary & middle schools. WHISENANT/BORCHERDING

32735

20. Discussion and possible action to consider the acceptance of bridge construction for the Onion Creek Bridge Improvements on Caliterra Parkway in Caliterra subd., Phase 1, Section 5, and acceptance of the maintenance bond #1034756MNT in the amount of $2,684,684.80 for a 2-year period. WHISENANT/BORCHERDING

32736

21. Discussion and possible action to select HDR Inc. as project manager for the Dacy Lane project and authorize staff and counsel to negotiate a contract. JONES/BORCHERDING

32737

22. Discussion and possible action to authorize the execution of a professional services agreement with Byrn and Associates to provide design survey services along an approximately 1/2 mile section of High Road and amend the budget accordingly. JONES/BORCHERDING

32738

23. Discussion and possible action to select the Prime Strategies, Inc./HNTB Corporation (PSI/HNTB) team as the General Engineering Consultant (GEC) for the Hays County 2016 Road Bond Program State Highway System projects; and to authorize staff and counsel to negotiate contract(s). JONES/CONLEY

32739

SUBDIVISIONS

24. SUB-555 Rutherford West Section 4 (42 lots). Discussion and possible action to approve final plat; accept Construction Bond No. 1059746 for the construction of street and drainage improvements in the amount of $699,375.35. JONES/STRICKLAND

32740

MISCELLANEOUS

25. Discussion and possible action to waive the Hays County permit fees for the Wimberley Valley Habitat for Humanity project located at 20 Matador Trail, Wimberley, TX 78676. CONLEY

32741

26. Discussion and possible action to authorize the execution of an agreement between Hays County and Milliman, Inc. for actuarial services related to retiree drug subsidy. INGALSBE/MILLER

32742

27. Discussion and possible action to adopt the Election Day Polling Places for the November 7, 2017, Constitutional Amendment Election. INGALSBE/ANDERSON

32743

28. Discussion and possible action to adopt the Early Voting Schedule (Dates & times) for the November 7, 2017, Constitutional Amendment Election. INGALSBE/ANDERSON

32744

29. Discussion and possible action to authorize execution of an Interlocal Funding Agreement and Memorandum of Understanding between Hays County and the Hays Trinity Groundwater Conservation District related to monitoring of groundwater within that district and amend the budget accordingly. CONLEY/WHISENANT

32745

28. Discussion and possible action to adopt the Early Voting Schedule (Dates & times) for the November 7, 2017, Constitutional Amendment Election. INGALSBE/ANDERSON

32744

30. Discussion and possible action to authorize the execution of an agreement with MLA Labs, Inc., to provide geotechnical engineering services for Dahlstrom Nature Preserve parking area. JONES/GARZA

32746

31. 10:00 a.m. - Budget Workshop regarding the FY 2018 Hays County Budget.  Possible action may follow. INGALSBE/VILLARREAL-ALONZO

Agenda Item #31- Workshop

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

33. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. INGALSBE

Agenda Item #33- Executive Session

34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and/or deliberation regarding the purchase, exchange, lease, use, or value of real property owned by Hays County. Possible action to follow in open court. INGALSBE

Agenda Item #34- Executive Session

35. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Humpty Dumpty (Springtown). Possible action may follow in open court. INGALSBE

32747

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

36. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  INGALSBE/CUTLER

Agenda Item #36- Pulled

32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #32- Pulled

35. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Humpty Dumpty (Springtown). Possible action may follow in open court. INGALSBE

32747

37. Discussion and possible action related to the burn ban and/or disaster declaration.  INGALSBE/SMITH/BROWNING

Agenda Item #37- Burn Ban

38. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  INGALSBE

Agenda Item #38-Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.