Commissioners Court - August 8,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 8th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Recognition of Kyle Herron of Dripping Springs and Makenna Hawkins of Buda in their achievement of being selected to serve as President and Vice President of the State 4-H Council. JONES/WHISENANT

Agenda Item #1-Pulled

15. SUB-813 Medlin Creek Ranch Phase 2 (18 Lots). Discussion and possible action to approve final plat; accept fiscal surety in the amount of $368,000.00 for street and drainage improvements. WHISENANT/PACHECO

Agenda Item #15- Pulled

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

22. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #22- Burn Ban

23. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #23- Pulled

ADJOURNMENT

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices. VILLARREAL-ALONZO

32705

3. Approve Commissioners Court Minutes of August 1, 2017.  COBB/GONZALEZ

32706

4. Amend the Transportation Department’s budget for additional overtime compensation. COBB/BORCHERDING

32707

5. Authorize Commercial OSSF Permit at 1185 S FM 1626, Buda TX.  JONES/MCINNIS

32708

6. Authorize the Sheriff’s Office to purchase 17 Axon Body Cameras through our master services agreement with Axon Enterprises and amend the budget accordingly. COBB/CUTLER

32709

7. Authorize the execution of a Landscape Maintenance Services Agreement with Texscape Services, LLC for monthly lawn and landscaping services at the Hays County Government Center. INGALSBE/GARZA

32710

8. Authorize payment to Credit Card Services for expenses related to continuing education for the Development and Community Services Department in which no purchase order was issued as per County purchasing policy. INGALSBE/VILLARREAL-ALONZO/GARZA

32711

9. Approve specifications for RFP 2017-P12 Hazard Mitigation Grant Writing and Management Services and authorize Purchasing Manager to solicit for proposals and advertise. CONLEY/GARZA/HAUFF/LAPOINTE/VILLARREAL-ALONZO

32712

ACTION ITEMS

ROADS

10. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the performance bond #1148527 in the amount of $52,749.00, and acceptance of the maintenance bond #4403169MNT-3 in the amount of $67,730.33 for Caliterra subd., Phase 1, Section 5. WHISENANT/BORCHERDING

32713

11. Discussion and possible action to purchase two school zone flasher posts w/accessories in the amount of $5,629.00 from Electrotechnics Corporation, to permanently install on Sawyer Ranch Road for the new elementary & middle schools, and amend the budget accordingly. WHISENANT/BORCHERDING

32714

12. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction cash bond in the amount of $145,021.40, and acceptance of the maintenance bond #1045271 in the amount of $352,823.51 for Crosswinds subd., Phase 1, Section 1. INGALSBE/BORCHERDING

32715

SUBDIVISIONS

13. SUB-807 Shadow Creek Phase 9, Section 2 (210 lots). Discussion and possible action to approve final plat; accept Construction Bond No. K09568785 for the construction of street and drainage improvements in the amount of $1,935,419.35. JONES/PACHECO

32716

14. SUB-789 Ranchitos of Niederwald Subdivision (3 Lots).  Discussion and possible action to approve preliminary plan. JONES/PACHECO

23717

MISCELLANEOUS

16. Discussion and possible action to authorize Development Services to offer a salary exception for the Environmental Health Specialist II, slot 1167-002 position at the 44th percentile (grade 112) effective September 8, 2017. INGALSBE/MCINNIS

32718

20. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the employment, evaluation and duties of the Director of the Transportation Department. COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

21. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda item #21 - Pulled

16. Discussion and possible action to authorize Development Services to offer a salary exception for the Environmental Health Specialist II, slot 1167-002 position at the 44th percentile (grade 112) effective September 8, 2017. INGALSBE/MCINNIS

17. 10:00 a.m. - Budget Workshop regarding the FY 2018 Hays County Budget.  Possible action may follow. COBB/VILLARREAL-ALONZO

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda item #18 - Pulled

19. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the Director of the Human Resources Department. COBB

Agenda Item #19 - Executive Session




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.