Commissioners Court - July 18,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 18th day of July, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices. VILLARREAL-ALONZO

32639

2. Approve Commissioners Court Minutes of July 11, 2017.  COBB/GONZALEZ

32640

3. Approve and confirm the appointment of Manuel Phillipe de La Rosa as reserve Deputy Constable in the Hays County Constable Precinct 2 Office. JONES/TORRES

32641

4. Authorize furniture purchases utilizing the Counties two purchasing cooperative agreements with National Intergovernmental Purchasing Alliance (NIPA) and US Communities and amend the budget accordingly. CONLEY/GARZA

32642

5. Approve specifications for IFB 2017-B06 Air Conditioning and Heating Services countywide and authorize Purchasing Manager to solicit for bids and advertise. COBB/LAPOINTE/VILLARREAL-ALONZO

32643

6. Receive the recommendation regarding the voting system equipment from the Election Equipment Advisory Committee. COBB

Agenda Item #6- PULLED

7. Appoint Nahum Melendez to act as the Chaplain for Hays County Commissioners Court, effective immediately. COBB

32644

8. Authorize payment for expenses related to the Historical Commission Publication Fund where no purchase order was issued or quotes obtained as required per the County Purchasing Policy. COBB/VILLARREAL-ALONZO/JOHNSON

32645

9. Authorize the County Judge to execute a Professional Services Agreement between Hays County and Terracon Consultants, Inc., related to the Hays County Public Safety Bond project. INGALSBE/CONLEY

32646

ACTION ITEMS

SUBDIVISIONS

10. SUB-764 Abigail Meadows Subdivision (8 Lots).  Discussion and possible action to approve final plat. JONES/STRICKLAND

Agenda Item #10- PULLED

11. SUB-776 Cavallo Park Subdivision (1 Lot).  Discussion and possible action to approve final plat. WHISENANT/STRICKLAND

32647

12. SUB-804 Canyon View North Subdivision (2 Lots).  Discussion and possible action to approve preliminary plan. WHISENANT/STRICKLAND

32648

13. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of lots 7 & 8 in the Mountain Crest Unit 4 Subdivision. CONLEY/STRICKLAND

32649

MISCELLANEOUS

14. Discussion and possible action to authorize the County Judge to execute agreement with R3 Recycling to provide electronics recycling at the Wimberley and Driftwood Recycling and Solid Waste Centers; authorize staff to waive fees for electronics recycling during the term of agreement and subsequent agreements. WHISENANT/CONLEY/GARZA

32650

15. Discussion and possible action to authorize the County Judge to execute an agreement with Buck’s Construction Services for roof extension at Wimberley Recycling and Solid Waste Center. CONLEY/GARZA

32651

16. Discussion and possible action to authorize the County Judge to execute a professional services agreement with Gap Strategies for outreach and education services relating to the FEMA floodplain map revisions and amend the budget accordingly.  COBB/MCINNIS

32652

17. Discussion and possible action to authorize the County Judge to execute a construction agreement with J B Construction for the renovation of the Tax Office at the Dripping Springs substation and amend the budget accordingly. WHISENANT/CARAWAY/GARZA

32653

23. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

32659

32659- PRESENTATION

18. Discussion and possible action to authorize the County Judge to execute Additional Services No. 1 to the original Agreement with HOK of the Hays County Public Safety Bond project. INGALSBE/CONLEY

32654

19. Discussion and possible action to authorize the County Judge to execute Additional Services No. 2 to the original Agreement with HOK of the Hays County Public Safety Bond project. INGALSBE/CONLEY

32655

20. Discussion and possible action to authorize the County Judge to execute Change Order No. 1 to the original Agreement with SWCA of the Hays County Public Safety Bond project. INGALSBE/CONLEY

32656

21. Discussion and possible action to accept the Guaranteed Maximum Price Proposal for work related to the Hays County Public Safety Bond Program Phase I and to authorize the County Judge to execute a Notice to Proceed for this work. INGALSBE/CONLEY

32657

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

24. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item # 24- BURN BAN

25. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 25- ROAD PROJECTS- PULLED

ADJOURNMENT

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

32658

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.