Commissioners Court - June 27,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 27th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB

Agenda Item # 1- Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices. VILLARREAL-ALONZO

32586

3. Approve Commissioners Court Minutes of June 20, 2017.  COBB/GONZALEZ

32587

4. Authorize the County Judge to execute 2 Commercial Lighting Retrofit Program applications to the City of San Marcos as part of the Countywide Energy Efficiency Project and authorize the Development Services Director to submit applications and supporting documentation. COBB/GARZA

32588

5. Authorize the County Judge to execute an Interlocal Contract with the Capital Area Council of Governments (CAPCOG), Regional Solid Waste Grant Program, for up to $16,700.00 in funding awarded for the forklift replaced at the Driftwood Recycling Center and amend the budget accordingly. WHISENANT/GARZA/HAUFF

32589

6. Approve and confirm the appointment of Roger Sanchez as a Reserve Deputy for Precinct 3. CONLEY/HELM

32590

7. Authorize Commercial OSSF Permit at 18992 FM 150, Driftwood, TX 78619. WHISENANT/MCINNIS

32591

8. Authorize Commercial OSSF Permit at 3801 Creek Rd, Dripping Springs, TX 78620. WHISENANT/MCINNIS

32592

9. Approve the Intergovernmental Transfer (IGT) of Healthcare Program Funds for DY6 Delivery System Reform Incentive Pool (DSRIP) Monitoring payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). COBB/SHELL

32593

10. Approve specifications for RFP 2017-P06 Restoration of Antique Wooden Caboose at the Kyle Railroad Depot and Heritage Center and authorize Purchasing Manager to solicit for proposals and advertise. COBB/LAPOINTE/VILLARREAL-ALONZO/JOHNSON

32594

11. Approval to reject all competitive bids for IFB 2017-B06 A/C and Heating Services and reissue the IFB as authorized by Local Government Code Sec. 262.027(2). COBB/LAPOINTE/VILLARREAL-ALONZO/GARZA

32595

12. Approval to reject all competitive bids submitted for IFB 2017-B07 Dahlstrom Ranch Public Access Development and reissue the IFB as authorized by Local Government Code Sec. 262.027(2). COBB/LAPOINTE/VILLARREAL-ALONZO/GARZA

32596

13. Amend the Justice of the Peace, Precinct 5 operating budget for continuing education expenses related to the Texas Justice Court Training conference. JONES/CARY

32597

14. Approve specifications for IFB 2017-B08 Northpoint Drainage Improvements and authorize Purchasing Manager to solicit for bids and advertise. COBB/LAPOINTE/VILLARREAL-ALONZO/BORCHERDING

32598

15. Authorize the County Judge to submit a grant application to the U.S. Department of Justice, Bulletproof Vest Partnership (BVP) Programs for up to $ 36,750.00 to assist with the purchase of bulletproof vests for County law enforcement personnel. CONLEY/HAUFF

32599

ACTION ITEMS

ROADS

16. Discussion and possible action to authorize the County Judge to execute Supplemental Work Authorization #1 with Bowman Consulting for additional work on the FM 150 Center Turn Lane project.  INGALSBE/BORCHERDING

32600

17. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement with Bowman Consulting to perform design survey services along Willow Creek Circle in Precinct 3 and amend the budget accordingly. CONLEY/BORCHERDING

32601

SUBDIVISIONS

18. SUB-806; Ma Maison (2 lots). Discussion of possible action to approve final plat. WHISENANT/STRICKLAND

32602

19. SUB-794; North Belterra Commercial Replat (12 lots) Discussion and possible action to consider a variance from Chapter 721 - Section 5.05 of the Hays County Development regulations.  WHISENANT/BORCHERDING/STICKLAND

32603

20. SUB-814; Cancellation of Lot 2 in the Edwards Ranch Subdivision; hold a public hearing. WHISENANT/STRICKLAND

32604

MISCELLANEOUS

21. Discussion and possible action related to the appointment of Commissioners to the board of the newly-created Emergency Services District No.9 (ESD#9), and matters related thereto. COBB

32605

32605- Attachment

22. Discussion and possible action to authorize the Sheriff’s Office to utilize Current Electric, Inc. for electrical services related to the relocation of two Portable Training Buildings and amend the budget accordingly. COBB/CUTLER

32606

23. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and McClennan County for housing and care of Hays County corrections inmates. CONLEY/INGALSBE/CUTLER

32607

24. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and Limestone County for housing and care of Hays County corrections inmates. CONLEY/INGALSBE/CUTLER

32608

32608- Executed

25. Discussion and possible action to authorize the Sheriff’s Office to utilize Lockhart Glass Company for services related to the replacement of two training building fire-rated exterior doors and amend the budget accordingly. COBB/CUTLER

32609

26. Discussion and possible action to authorize the Development and Community Services Director to approve courses for homeowner maintenance of on-site sewage facilities. COBB/MCINNIS

32610

27. Discussion and possible action to authorize the County Judge to accept and sign a proposal from KRE Group to install footings and foundation for Dahlstrom Nature Preserve Visitor Center and amend the budget accordingly. JONES/GARZA

32611

28. Discussion and possible action to appoint Jane Hughson, City of San Marcos Council Member to represent Hays County on the Capital Area Regional Transportation Planning Organization (CARTPO).  INGALSBE/CONLEY

32612

29. Discussion and possible action to authorize the County Judge to execute Change Order Authorization No. 1 between Hays County and Cahaba Disaster Recovery, LLC for work related to the Hays County Flood Debris Removal Program. CONLEY/GARZA

32613

30. Discussion and possible action to authorize the County Judge to execute Amendment #1 --Additional Professional Services with Halff and Associates for additional work following the floodplain study and modelling; amend the budget accordingly. INGALSBE/CONLEY/GARZA

32614

31. Discussion and possible action to adopt an order by the Commissioners Court of Hays County, Texas authorizing the issuance of “Hays County, Texas Limited Tax Bonds”; levying an annual ad valorem tax, within the limitations prescribed by law, for the payment of the bonds; prescribing the form, terms, conditions, and resolving other matters incident and related to the issuance, sale, and delivery of the bonds; delegating the authority to certain members of the Commissioners Court and County staff to execute certain documents relating to the sale of the bonds; authorizing the execution of a paying agent/registrar agreement; and providing an effective date. COBB

Item # 31

32. Discussion and possible action to adopt an order by the Commissioners Court of Hays County, Texas authorizing the issuance of “Hays County, Texas Unlimited Tax Road Bonds”; levying an annual ad valorem tax, without limit as to rate or amount, for the payment of the bonds; prescribing the form, terms, conditions, and resolving other matters incident and related to the issuance, sale, and delivery of the bonds; delegating authority to certain members of the Commissioners Court and County staff to execute certain documents relating to the sale of the bonds; authorizing the execution of a paying agent/registrar agreement; and providing an effective date. COBB

Item # 32

33. Discussion and possible action to adopt an order by the Commissioners Court of Hays County, Texas authorizing the issuance of one or more series of “Hays County, Texas Limited Tax Refunding Bonds”; levying an annual ad valorem tax, within the limitations prescribed by law, for the payment of the bonds; prescribing the form, terms, conditions, and resolving other matters incident and related to the issuance, sale, and delivery of the bonds; delegating authority to certain County officials and County staff to execute certain documents related to the sale of the bonds; authorizing the execution of an escrow agreement and a paying agent/registrar agreement; and providing an effective date. COBB

Item # 33

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Item # 34- Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

35. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 35- PULLED

36. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item # 36- PULLED

37. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 37- PULLED

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.