Commissioners Court - May 2,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 2th day of May, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring May 2017 as "Older Americans Month".    COBB

32465

2. Adopt a proclamation declaring the week of May 7-13, 2017 as National Correctional Officers and Employees Week. COBB/CUTLER

32466

3. Adopt a proclamation declaring May 6, 2017 Hays CISD Day in Hays County. JONES

32467

4. Recognition of Hays County as recipient of the Texas Floodplain Management Association’s 2017 County Floodplain Management Excellence Award. INGALSBE/CONLEY

Agenda Item #4-Presentation

5. Recognition of Tom Pope as recipient of the Texas Floodplain Management Association’s 2017 Floodplain Administrator of the Year Award. CONLEY/INGALSBE

Agenda Item #5-Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

6. Approve payments of county invoices. VILLARREAL-ALONZO

32468

7. Approve Commissioners Court Minutes of April 25, 2017.  COBB/GONZALEZ

32469

8. Accept a donation of $100.00 to the Sheriff’s Office Communications Division and amend the budget accordingly. COBB/CUTLER

32470

9. Authorize payment to Walmart for expenses related to supplies and materials for National Telecommunicator Week in which no purchase order was obtained as required per the County Purchasing Policy. COBB/CUTLER

32471

10. Authorize the Development and Community Services- Parks Division to purchase an outdoor water fountain for Jacob’s Well Natural Area and amend budget accordingly. CONLEY/GARZA

32472

11. Authorize payment to Credit Card Services for expenses related to pre-trial materials in which no purchase order was issued or quotes obtained as required per the County Purchasing Policy. COBB/VILLARREAL-ALONZO/MAU

32473

12. Authorize the Information Technology Department to purchase one replacement APC Smart-UPS and Rack Unit and amend the budget accordingly. COBB/MCGILL

32474

ACTION ITEMS

ROADS

13. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 6 to the Professional Service Agreement with Reynolds, Smith and Hills CS, Incorporated for the FM 1626 North project in Hays County, increasing the Compensation Cap from $2,600,000.00 to $2,650,000.00. JONES

32475

SUBDIVISIONS

14. SUB-742; Replat of Lot 19, Hill Country Estates Section 3. Discussion and possible action to approve final plat; hold a public hearing. CONLEY/PACHECO

Agenda Item #14-No Action Taken

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

15. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #15-Pulled

14. SUB-742; Replat of Lot 19, Hill Country Estates Section 3. Discussion and possible action to approve final plat; hold a public hearing. CONLEY/PACHECO

18. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #18-Burn Ban

19. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #19-Pulled

ADJOURNMENT

16. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the Human Resources Department. Possible action may follow. COBB

Agenda Item #16-No Action Taken

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

17. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #17-Pulled




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.