Commissioners Court - March 28,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 28th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB

Agenda Item # 1

2. Adopt a proclamation recognizing April as Child Abuse Prevention Month. CONLEY

3. Adopt a proclamation recognizing April as Sexual Assault Awareness Month. CONLEY

32352

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

25. Discussion and possible action to accept the Fiscal Year 2016 Hays County Comprehensive Annual Financial Report (CAFR) as audited by ABIP, PC Certified Public Accountants. COBB/ VILLARREAL-ALONZO

32374

4. Approve payments of county invoices. VILLARREAL-ALONZO

32353

5. Approve Commissioners Court Minutes of March 21, 2017.  COBB/GONZALEZ

32354

6. Approve and confirm the appointment of Earl Mayfield Piatt, Jr. as a regular full-time Deputy Constable and Robert Gene Eller as reserve Deputy Constable in the Hays County Constable Precinct 2 Office. JONES/TORRES

32355

7. Approve Utility Permits. COBB/BORCHERDING

32356

8. Authorize the County Judge to accept a grant award from the Texas Commission on Environmental Quality (TCEQ), Local Emergency Planning Committee (LEPC) Grant Program in the amount of $92,662.80 and amend the budget accordingly. COBB/SMITH/HAUFF

32357

9. Authorize capital improvements to the Historical Commission Kyle Depot restoration project and amendment the budget accordingly. COBB/JOHNSON

32358

10. Accept a donation of $150.00 issued to the Hays County Sheriff’s Office Communications Division and amend the budget accordingly. COBB/CUTLER

32359

11. Accept the delivery of the Community Supervision and Corrections Department (CSCD) Statement of Financial Position for the Fiscal Year ending on August 31, 2016 for filing with the Hays County Commissioners Court pursuant to Local Government Code, Section 140.004 and the Texas Department of Criminal Justice-Community Justice Assistance Diversions Financial Management Manual. COBB/VILLARREAL-ALONZO

12. Approve and accept the 2016 Racial Profiling Report for the Hays County Sheriff’s Office. COBB/CUTLER

32361

13. Authorize the Development and Community Services Department - Recycling and Solid Waste Division - to close Driftwood and Wimberley facilities for Thanksgiving November 22-26, 2017 and Christmas December 22-26, 2017. CONLEY/WHISENANT/GARZA

32362

14. Ratify the County Judge’s execution of the amended Interlocal Agreement between Hays County, the Hays County Constable for Precinct 3, and the City of Wimberley, Texas, related to the provision of certain law enforcement services within the corporate limits of the City of Wimberley. COBB/CONLEY/HELM

32363

15. Authorize the County Judge to execute an amendment to the original Agreement with HOK for Phase 2 of the Hays County Public Safety Bond project. INGALSBE/CONLEY

32364

16. Approve the appointment of Erica Jean Gallardo to the Hays County Child Protective Board. COBB

32365

ACTION ITEMS

16. Approve the appointment of Erica Jean Gallardo to the Hays County Child Protective Board. COBB

ROADS

17. Discussion and possible action to authorize the County Judge and Commissioner Jones to execute Change Order No. 1 to the Construction Contract with Sterling Delaware Holding Company (Texas Sterling) for the FM 1626 South project as part of the Pass-Through Finance Program with TxDOT in Hays County. JONES

32366

18. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond #73122809 in the amount of $529,175.62, and acceptance of the maintenance bond #75139745 in the amount of $37,823.85 for a 2-year period for Belterra subdivision, Phase 4, Section 15. WHISENANT/BORCHERDING

32367

19. Discussion and possible action to consider the acceptance of the roads into the county road system for Shadow Creek subd. Phase 4, Section 2B, and release of maintenance bonds #4396651 & #4396652 in the amount totaling $120,498.15. JONES/BORCHERDING

32368

20. Discussion and possible action to authorize County Judge to sign a PSA with Garver LLC for phase 1 engineering services for the design of improvements to various low water crossings throughout precincts 1 & 2 and amend the budget accordingly. INGALSBE/JONES/BORCHERDING

SUBDIVISIONS

21. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of a portion of a 1.0 acre tract out of the Jesse B. Eaves Survey. JONES/HAIRELL

32370

MISCELLANEOUS

22. Discussion and possible action to accept the 2016 Bond Supervision Report for the Hays County Pre-Trial Bond Program. COBB

32371

23. Discussion and possible action to authorize the Sheriff’s Office to utilize salary savings for Dell Networking Switches and amend the budget accordingly. COBB/CUTLER

32372

24. Discussion and possible action to authorize the Transportation Department to utilize auction proceeds for replacement vehicles and heavy equipment and amend the budget accordingly. COBB/BORCHERDING

32373

26. Discussion and possible action to adopt an updated fee schedule for the Recycling and Solid Waste facilities located in Driftwood and Wimberley, Effective June 1, 2017. CONLEY/WHISENANT/GARZA

32375

27. Discussion and possible action to authorize the County Judge to execute an engagement letter between Hays County and Davis Kaufmann PLLC related to the 85th legislative session of the Texas Legislature.  WHISENANT/CONLEY

32376

28. Discussion and possible action to appoint John McGlothlin to the Board of San Marcos Tax Increment Reinvestment Zone No.5, effective upon approval of the San Marcos City Council. INGALSBE/CONLEY

32377

29. Discussion and possible action to authorize the County Judge to execute the First Amendment to Interlocal Agreement Between Hays County and the City of San Marcos Related to San Marcos Texas Tax Increment Reinvestment Zone No.5. INGALSBE/CONLEY

32378

30. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement with Halff and Associates to study and update floodplain models, as necessary, in and around Hays County owned properties and amend the budget accordingly.  INGALSBE/CONLEY/GARZA

32379

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 31

34. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Burn Ban

35. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 35

32. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

33. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 33

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.