Commissioners Court - February 14,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 14th day of February, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring February, 2017 as Dating Violence Awareness and Prevention Month in Hays County. INGALSBE

Agenda Item #1-Pulled

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

25. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

32265

26. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #26-Pulled

ADJOURNMENT

2. Approve payments of county invoices. VILLARREAL-ALONZO

32245

3. Approve Commissioners Court Minutes of February 7, 2017.  COBB/GONZALEZ

32246

4. Accept and approve the 2016 Racial Profiling Report and the 2016 Annual Activity Report from Hays County Constable Office, Pct. 4.  WHISENANT/HOOD

32247

5. Authorize the Sheriff’s Office to purchase a motor-one wireless motor kit for a Honda ST1300 motorcycle. COBB/CUTLER

32248

6. Authorize the Sheriff’s Office to accept a donation of $500.00 issued to the Community Outreach Division and amend the budget accordingly. COBB/CUTLER

32249

7. Approve specifications for RFQ 2017-P04 Materials Testing and Technical Inspections, Commissioning Services for the Hays County Public Safety Bond Program and authorize Purchasing to solicit for qualifications and advertise. COBB/LAPOINTE/VILLARREAL-ALONZO

32250

8. Approve out of state travel for the County Court at Law 2 Judge and Veteran’s Court Team to attend the National Association of Drug Court Professionals conference in Washington, DC and amend the budget accordingly. COBB/GLICKLER

32251

9. Authorize the renewal of the Compounding service agreement between B and J Pharmacy and Hays County Local Health Department for services related to HCLHD-TB program February 1, 2017. INGALSBE/GARZA

32252

10. Authorize the renewal of the Compounding service agreement between Med-Park Pharmacy and Hays County Local Health Department for services related to HCLHD-TB program February 1, 2017. INGALSBE/GARZA

32253

11. Authorize the County Judge to execute a contract with the Department of State Health Services (DSHS) for the FY2018 Public Health Emergency Preparedness (PHEP) Program in the amount of $122,790.00. INGALSBE/GARZA/HAUFF

32254

12. Authorize the County Judge to execute the Resolution and submit a grant application to the Governor’s Office, Criminal Justice Division for funding to support the Hays County Veterans Court in the amount of $77,584.00. INGALSBE/GLICKLER/HAUFF

32255

13. Approve out of state travel for the Director of Development and Community Services for the 2017 National Environmental Health Association’s Annual Educational Conference being held July 10-13 in Grand Rapids, MI. COBB/GARZA

32256

ACTION ITEMS

ROADS

14. Discussion and possible action to call for a public hearing on February 28, 2017 to establish traffic regulations on Eagle Nest Drive, Lewis Lane & Longley Trace in Cimarron Park subdivision near FM 1626. JONES/BORCHERDING

32257

15. Discussion and possible action to authorize the County Judge to execute an Advance Funding Commitment Agreement between Hays County and Flint Hills Resources Central Texas, LLC related to a left turn lane to be located at the entrance of 2361 Jack C. Hays Trail, Buda, Texas 78610. JONES/BORCHERDING

32258

16. Discussion and possible action to authorize the County Judge to executed a Professional Services Agreement with Chaparral Professional Land Surveying, Inc. for surveying services necessary for the acquisition of the remaining right of way required for the Dacy Lane Phase II project. JONES

32259

SUBDIVISIONS

17. SUB-721 Medlin Creek Ranch Phase 1 (4 Lots). Discussion and possible action to approve preliminary plan. WHISENANT/HAIRELL

32260

18. SUB-651 Reunion Ranch Phase 2, Section 5 (26 lots). Discussion and possible action to approve final plat; accept fiscal surety for the construction of street and drainage improvements in the amount of $413,225.50 (Bond # SU1143656 ).  WHISENANT/HAIRELL

32261

19. SUB-630 Shadow Creek Phase 8, Section 2 (78 lots). Discussion and possible action to approve final plat; accept Construction Bond No. K0956889A for the construction of street and drainage improvements in the amount of $969,723.55. JONES/HAIRELL

32262

MISCELLANEOUS

20. Discussion and possible action to authorize the County Judge to execute a professional services agreement with VisionBee, LLC, dba Bee®, for the review of the Utility Assessment Report, Measurement & Verification Plan and the savings estimation calculations prepared by Performance Services Inc. in connection with the proposed Energy Savings Performance Contract. COBB/GARZA

32263

21. Discussion and possible action to authorize the County Judge to execute a Business Associates Agreement and Subscription Agreement with Virtru for the Local Health Department related to encrypted email and file protection and amend the budget accordingly. COBB/BARRON/GARZA

32264-Executed

22. Discussion and possible action related to the appointment of Commissioners to the board of the newly-created Emergency Services District No.9 (ESD#9), and matters related thereto.  JONES/INGALSBE/KENNEDY

Agenda Item #22-No Action

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

23. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #23-Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

24. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #24-Pulled




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.