Commissioners Court - January 31,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 31th day of January, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Swearing-in and confirmation of members to the Hays County Historical Commission. COBB/JOHNSON

Agenda Item #1 Presentation

2. Presentation of Hays County Service Awards. COBB

Agenda Item #2 Presentation

3. Adopt a Proclamation recognizing Cindy Maiorka’s 24 years of service to Hays County. COBB/VILLARREAL-ALONZO

32196

4. Presentation from staff on the status of Hays County Hazard Mitigation Plan Update. COBB/SMITH/HAUFF

Agenda Item #4 Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

22. SUB-674; Replat of Lot 8, Hays City Estates. Discussion and possible action to approve final plat; hold a public hearing. JONES/HAIRELL

32213

21. SUB-580; Replat of Lot 8, Vista Ridge Estates. Discussion and possible action to approve final plat; hold a public hearing. WHISENANT/HAIRELL

32212

22. SUB-674; Replat of Lot 8, Hays City Estates. Discussion and possible action to approve final plat; hold a public hearing. JONES/HAIRELL

27. Discussion and possible action to increase the Justice of the Peace, Pct. 1-1 part-time Justice Clerk, slot 0855-002 to full-time and designate a Justice Clerk position to be split 50% with Justice of the Peace, Pct. 1-2 effective February 1, 2017 and amend the budget accordingly. INGALSBE/PRADO/MORENO

32218

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #28 Pulled

21. SUB-580; Replat of Lot 8, Vista Ridge Estates. Discussion and possible action to approve final plat; hold a public hearing. WHISENANT/HAIRELL

23. SUB-680 Escondida Ranch (19 Lots). Discussion and possible action to approve preliminary plan. CONLEY/HAIRELL

32214

MISCELLANEOUS

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of county invoices. VILLARREAL-ALONZO

32197

6. Approve Commissioners Court Minutes of January 24, 2017.  COBB/GONZALEZ

32198

7. Approve out of state travel for Detective Mark Opiela to attend the Mobile Device Examiner Course in Hoover, Alabama. COBB/CUTLER

32199

8. Approve out of state travel for Crime Analyst Ashley Greenfeather to attend the ESRI User Conference in San Diego, California. COBB/CUTLER

32200

9. Accept and approve the 2016 Racial Profiling Report from Hays County Constable Office, Pct. 3. CONLEY/HELM

32201

10. Accept and approve the 2016 Racial Profiling Report for the Hays County Constable Office, Pct. 1. INGALSBE/PETERSON

32202

11. Approval of specifications for IFB 2017-B03 Cemetery Maintenance and authorize Purchasing Manager to solicit for bid and advertise. COBB/MAIORKA/VILLARREAL-ALONZO

32203

12. Authorize the Constable Precinct 2 Office to add two telephone allowances effective January 3, 2017 for Deputy Constables, slot 0885-005 and 0885-006 and amend the budget accordingly. COBB/TORRES

32204

13. Approve out of state travel for the GIS Programs Manager for the ESRI International User Conference and County Planner-01 July 10th through July 14th in San Diego, CA. COBB/GARZA

32205

14. Ratify an encumbrance to Stellar Industries for a replacement tire truck for the Transportation Department and approve a discretionary exemption pursuant to Texas Local Government Code 262.024(a)(3). COBB/BORCHERDING

13. Approve out of state travel for the GIS Programs Manager for the ESRI International User Conference and County Planner-01 July 10th through July 14th in San Diego, CA. COBB/GARZA

32206

15. Authorize the Treasurer’s Office to accept funds from Gerloff to replace a portion of the Payroll Manager’s office desk and amend the budget accordingly. COBB/TUTTLE

32207

16. Authorize the Department of Public Safety, License & Weight (DPS L&W) division to secure services with Amtex Scale & Systems, Inc. for scale repairs and amend the budget accordingly. INGALSBE

32208

ACTION ITEMS

ROADS

17. Discussion and possible action to consider the acceptance of the roads into the county road system for Belterra subd. Phase 4, Section 13, and release of the performance bond #76089436 in the amount of $1,612,300. WHISENANT/BORCHERDING

32209

18. Hold a public hearing to establish Hays County-enforced traffic regulations (stop signs & speed limits) in Elliott Ranch, a privately maintained subdivision. JONES/BORCHERDING

Agenda Item #18 Public Hearing

19. Discussion and possible action to authorize County Judge to sign a PSA with Bowman Consulting to provide engineering services for the design of improvements on FM150. INGALSBE/BORCHERDING

32210

20. Discussion and possible action to release Construction Bond No. K09325116 in the amount of $1,195,701.17 and accept Construction Bond No. K09568736 for the construction of street and drainage improvements for Shadow Creek Phase 5, Section 1 in the amount of $1,195,701.17. JONES/HAIRELL

32211

SUBDIVISIONS

24. Discussion and possible action to change operational hours of Jacob’s Well Natural Area, update rules and extend swim season. CONLEY/GARZA

32215

25. Discussion and possible action to authorize the County Judge to execute an Interlocal Funding Agreement with Hays County Emergency Service District No. 3 / South Hays Fire related to the existing Concrete Slabs and Structures located at 1401 West San Antonio Street, San Marcos, Texas. INGALSBE/BORCHERDING

32216

26. Discussion and possible action to authorize the County Judge to execute amendment No. 1 to the professional services agreement with H.R. Gray to provide on-call inspection services and technical assistance to the Development and Community Services Department as it relates to the ongoing Debris Removal Program.    INGALSBE/CONLEY/GARZA

32217

32. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item # 32

33. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 33

ADJOURNMENT

29. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB/KENNEDY

Agenda Item #29 Executive Session

30. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding all individual positions within the Human Resources Department. Possible action may follow. COBB

Agenda Item #30 Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

31. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 31




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.