Commissioners Court - January 17,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 17th day of January, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices. VILLARREAL-ALONZO

32146

2. Approve Commissioners Court Minutes of January 10, 2017.  COBB/GONZALEZ

32147

3. Approve and confirm the appointment of Jesse Villalovos as Deputy Constable and Robert Nathan Vasquez as Deputy Constable in the Hays County Constable Precinct 2 Office. JONES/TORRES

32148

4. Approve Utility Permits. COBB/BORCHERDING

32149

5. Authorize Commercial OSSF Permit at 3799 E Hwy 290, Dripping Springs, TX 78620. WHISENANT/MCINNIS

32150

6. Authorize the Historical Commission to accept two donations from the City of San Marcos for the Kyle Depot Project and amend the budget accordingly. COBB/JOHNSON

32151

7. Authorize payment to ACM Body & Frame, Inc. for expenses related to the Transportation Departments Freightliner truck repairs in which no purchase order was issued or quotes obtained as required per the County Purchasing Policy and amend the budget accordingly. COBB/VILLARREAL-ALONZO

32152

8. Authorize the County Judge to execute an Amended Agreement between Hays County and Water and Earth Technologies, Inc., originally executed on January 2, 2017 and amend the budget accordingly. COBB/SMITH

32153

9. Authorize the County Judge to execute a Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division for the project entitled" Hays County SWAT Night Vision" in the amount of $183,028.00. COBB/SMITH/HAUFF

32154

10. Authorize the County Judge to execute Amendment Three (3) to the grant agreement with the Texas Parks & Wildlife Department for the Jacob’s Well Natural Area to extend the grant term to August 31, 2017. CONLEY/HAUFF

32155

12. Authorize County Judge to execute renewal contract for existing Xerox copiers using DIR (state) contract. COBB/MAIORKA/KENNEDY

32157

13. Authorize the County Judge to execute a Resolution of the Commissioners Court to authorize submittal of the Method of Distribution and associated documents to the Texas General Land Office related to Community Development Block Grant - Disaster Recovery funding associated with the 2015 floods. COBB/HAUFF

32158

32158-Executed

14. Acknowledge receipt of proof of permanent peace officer licensure under Chapter 1701 of the Texas Occupations Code from each of the newly-elected Hays County Constables (Precincts 1, 2, 3, 4, and 5), as required by Section 86.0021 of the Texas Local Government Code. CONLEY/COBB/HELM

32159

ACTION ITEMS

ROADS

15. Discussion and possible action to consider the acceptance of the roads into the county road system for Sunfield subd. Phase 1, Section 5.  JONES/BORCHERDING

32160

16. Discussion and possible action to consider the acceptance of the roads into the county road system for Sunfield subd. Phase 1, Section 6, and release of maintenance bond #1028722. JONES/BORCHERDING

32161

17. Discussion and possible action to consider the acceptance of the roads into the county road system for Belterra subd. Phase 4, Section 12B, and release of maintenance bond #76111228 in the amount of $42,380.00. WHISENANT/BORCHERDING

32162

18. Discussion and possible action to call for a public hearing on January 31, 2017 to establish Hays County-enforced traffic regulations (stop signs & speed limits) in Elliott Ranch, a privately maintained subdivision. BORCHERDING/JONES

32163

19. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond #PB03010402761 in the amount of $1,000,917.70, and acceptance of the maintenance bond #75139761 in the amount of $142,029.00 for a 3-year period for Headwaters at Barton Creek subdivision, Phase 1. WHISENANT/BORCHERDING

32164

SUBDIVISIONS

20. SUB-580; Replat of Lot 8, Vista Ridge Estates. Discussion and possible action to approve final plat; hold a public hearing. WHISENANT/HAIRELL

32165

21. Call for a public hearing on January 31, 2017 to discuss final plat approval of the Replat of Lot 8, Hays City Estates. JONES/HAIRELL

32166

MISCELLANEOUS

22. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between DB Life Safety Services Inc. and Hays County, for work related to the fire suppression systems in County owned facilities. COBB/GARZA

32167

23. Hold a public hearing to consider the establishment of a Texas Property Assessed Clean Energy (PACE) program within Hays County.  Possible action may follow, including but not limited to resolving to establish a PACE program throughout Hays County, and adopting a Report required by Texas Local Government Code Section 399.009. COBB/INGALSBE

32168

24. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Texas Property Assessed Clean Energy Authority, related to the administration of the newly-established PACE program in Hays County.  COBB/INGALSBE

32169

32169-Executed

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #25-Pulled

29. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #29-Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #30-Pulled

ADJOURNMENT

26. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Humpty Dumpty (Springtown). Possible action may follow in open court. COBB

32170

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property owned by Hays County. Possible action to follow in open court. COBB

Agenda Item #27-Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #28-Pulled

11. Authorize final departmental operating budget amendments to prepare for the County’s FY 2016 year-end process. COBB/VILLARREAL-ALONZO

32156




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.