Commissioners Court - January 10,2017

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 10th day of January, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring January 16, 2017 as Dr. Martin Luther King, Jr. Day. INGALSBE

32123

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices. VILLARREAL-ALONZO

32124

3. Approve Commissioners Court Minutes of January 3, 2017.  COBB/GONZALEZ

32125

4. Authorize the Sheriff’s Office to add a telephone allowance effective January 1, 2017 to a Transportation Sergeant slot number 0475-3, and Training Deputy slot number 0550-70 and amend the budget accordingly. COBB/CUTLER

32126

5. Approve out of state travel for Chief Jamie Page to attend the American Jail Association Conference in Orlando Florida. COBB/CUTLER

32127

6. Authorize an emergency budget amendment for the Sheriff’s Jail Division for contract inmate division for the FY 2016 budget year. COBB/CUTLER

32128

7. Final departmental operating budget amendments to prepare for the County’s FY 2016 year-end process.COBB/VILLARREAL-ALONZO

Agenda Item #7-Pulled

8. Authorize the County Judge to submit a renewal grant application to the Texas Department of State Health Services (DSHS) for the FY2018 Immunization Program in the amount of $192,341.00. INGALSBE/GARZA/HAUFF

32129

9. Authorize the County Judge to submit a grant application to the Texas Department of State Health Services (DSHS) for the FY18 Public Emergency Preparedness (PHEP) program in the amount of $122,790.00. INGALSBE/GARZA/HAUFF

32130

10. Authorize the County Judge to submit a renewal grant application to the Texas Department of State Health Services (DSHS) for the FY18/19 RLSS/Local Public Health System (LPHS) in the amount of $102,926.00. INGALSBE/GARZA/HAUFF

32131

11. Accept and approve the proposal from Langford Community Management Services in response to RFP #2017-P02, "Management Services" for the Cedar Oak Mesa Water Supply Corporation, Community Development Block Grant program project development and authorize the County Judge to execute Contract when finalized by staff. CONLEY/HAUFF

32132

12. Authorize the County Judge to sign a Services Agreement Change Order submitted by SWCA for work on the Hays County Flood Debris Removal project. COBB/GARZA

32133

13. Accept dedication of all or a portion of Cochise Court and Tammy Terrace, which are roads within the Woodcreek North Subdivision in Precinct 3, pursuant to the Memorandum of Understanding Regarding the Dedication of Roadways and Right-of-Way in the Woodcreek North Subdivision, executed on or about March 1, 2012. CONLEY/BORCHERDING

32134

14. Amend the Texas Water Development Board (TWDB) Flood Protection Grant budget for network infrastructure for the early warning systems project. COBB/CONLEY/SMITH

32135

15. Accept terms of revised Engagement Letter from the Law Office of Elly Dietz, for continued outside counsel work associated with Right of Way acquisition. COBB/KENNEDY

32136

ACTION ITEMS

ROADS

16. Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond #1045321 in the amount of $716,010.00 for a 2-year period for Sunfield subdivision, Phase 2, Sec. 7. JONES/BORCHERDING

32137

17. Discussion and possible action to authorize the Precinct 2 Commissioner to execute Supplement No. 7 to the Lockwood, Andrews & Newnam, Inc. Master Agreement and Work Authorization for professional services necessary to continue right of way acquisition along Dacy Lane from Amberwood Loop to Hillside Terrace.  JONES/INGALSBE

32138

18. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 2 to the Professional Service Agreement with Kennedy Consulting, Inc. for the FM 110 Middle project in Hays County, increasing the Compensation Cap from $1,224,228.10 to $1,306,066.10. INGALSBE

32139

19. Discussion and possible action to authorize County Judge to sign a PSA with Freese and Nichols to provide drainage engineering review services for various sites near the intersection of Sawyer Ranch Road and Rugged Earth Drive. WHISENANT/BORCHERDING

32140

SUBDIVISIONS

20. SUB-680 Jaramillo - Posada Subdivision (7 Lots).  Discussion and possible action to approve preliminary plan. JONES/HAIRELL

32141

21. SUB-454 Crosswinds Phase 1 (239 Lots).  Discussion and possible action to accept fiscal surety in the form of Cash Bond No. 2122 for the construction of remaining street and drainage improvements in the amount of $145,021.40. JONES/HAIRELL

32142

MISCELLANEOUS

22. Discussion and possible action to approve the recommendation and selection of an Engineering Firm in response to RFP #2017-P03, "Engineering Services" for the Cedar Oak Mesa Water Supply Corporation, Community Development Block Grant program project development and authorize the County Judge to execute contract when finalized by staff. CONLEY/HAUFF

32143

23. Discussion and possible action to authorize the County Judge to execute an Interlocal Funding Agreement related to the study of Hydrology and Hydraulics in the area around Sawyer Ranch Road near Rugged Earth Drive. WHISENANT/BORCHERDING

32144

24. Discussion and possible action to authorize the Sheriff’s Office to hire the Law Enforcement Computer Specialist, slot 0927-001 position at the 50th percentile effective January 10, 2017. COBB/CUTLER

32145

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #25-Pulled

29. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #29-Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #30-Pulled

ADJOURNMENT

26. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Humpty Dumpty (Springtown). Possible action may follow in open court. COBB

Agenda Item #26-Executive Session

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property owned by Hays County. Possible action to follow in open court. COBB

Agenda Item #27-Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #28-Pulled




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.