Commissioners Court - December 20,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 20th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #1-Presentation

2. Adopt a proclamation declaring December 21st as Joyce Cowan Day in Hays County and recognize Ms. Cowan for her 31 years of service as the Hays County Elections Administrator. COBB

32079

3. Presentation by LAN regarding Hog Creek flood mitigation research and proposal.  CONLEY

Agenda Item #3-Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices. VILLARREAL-ALONZO

32080

5. Approve Commissioners Court Minutes of December 13, 2016.  COBB/GONZALEZ

32081

6. Approve the re-appointment of Jim Hollis as a member of Emergency Services District #2. JONES

32082

7. Approve the re-appointment of Eric Holen and Susan Meckel as members of Emergency Services District #5. JONES

32083

8. Approve the re-appointment of Jim Weatherford, Paul Kaskie and Scott Stevens as members of Emergency Services District #8. JONES

32084

9. Reappoint James Holt to the Plum Creek Conservation District. JONES

32085

10. Authorize the County Judge to execute a Geospatial Data Interlocal Contract between Hays County and Capital Area Council of Governments ("CAPCOG") for Geomap 2017 work. COBB/GARZA

32086

11. Approve the addition of security equipment by Argyle Security at the Road and Bridge Department’s office on Yarrington Road that was inadvertently left out of the original contract and amend the budget accordingly.  COBB/BORCHERDING

32087

12. Amend various departmental operating budgets in preparation for the County’s FY 2016 year-end process.  COBB/ VILLARREAL-ALONZO

32088

13. Approve the appointment of Robbie Hawkins and the reappointment of Karen Brown, June Hankins and Mary Cauble to the Hays County Child Protective Board.  COBB

32089

14. Authorize overtime pay for the Facility Maintenance staff for work related to the domestic plumbing system at the Hays County Government Center and amend the budget accordingly.  INGALSBE/GARZA

32090

15. Authorize the County Judge to execute a contract with Surveying and Mapping LLC (SAM) for services related to Hays County owned properties.  INGALSBE/CONLEY/GARZA

32091

16. Approve the re-appointment of Tim Von Kennel, Robert Avera and Jennifer Rodriguez to the board of Commissioners for ESD #6. WHISENANT

32092

17. Authorize the County Judge to execute a contract with Surveying and Mapping LLC (SAM) for services related to Hays County owned properties.  INGALSBE/CONLEY/GARZA

ACTION ITEMS

ROADS

18. Discussion and possible action to authorize County Judge to sign a PSA with HDR Inc. for preliminary engineering of a proposed extension of Centerpoint Road. CONLEY/BORCHERDING

32093

SUBDIVISIONS

19. SUB-531; Replat of Lot 24, Rolling Oaks Section 1. Discussion and possible action to approve final plat; hold a public hearing. CONLEY/HAIRELL

32094

MISCELLANEOUS

20. Discussion and possible action to approve a Resolution of Intent required for establishing a Property Assessed Clean Energy (PACE) program in Hays County, and call for a public hearing in accordance with section 399.008 (a) (2) of the Texas Local Government Code.  COBB

32095

21. Discussion and possible action to approve the appointment of Stacy Morgan to replace Richard Garrett as a member of Emergency Services District #2. JONES

32096

22. Discussion and possible action to approve a resolution in opposition to re:SearchTX. COBB/GONZALEZ

32097

23. Discussion and possible action to establish traffic enforcement in the Elliott Ranch Subdivision in Precinct 2, as authorized by Section 542.007 of the Texas Transportation Code. JONES/CUTLER

32098

24. Discussion and possible action to consider comments received on the proposed Method of Distribution for 2015 Floods CDBG - Disaster Recovery Allocation funding and approval of final document for submission to the Texas General Land Office for review. COBB/SMITH/HAUFF

32099

25. Discussion and possible action to award work to select respondents of RFQ 2017-P01, related to the Hays County Public Safety Bond Program; to authorize General Counsel to finalize Professional Services Agreements with awardees; and to authorize the County Judge to execute said Agreements. INGALSBE/CONLEY

32100

26. Hold a Public Hearing related to the adjusted Levy of Assessments in the La Cima Public Improvement District; possible action, including but not limited to the adoption of the Levy of Assessments, may follow. CONLEY

32101

27. Discussion and possible action to approve a bond in the amount of $15,000 for Jennifer Anderson, Hays County Elections Administrator effective January 1, 2017.  COBB

32102

28. Discussion and possible action to authorize the Transportation Director to hire vacant Road Maintenance Worker Senior, Slot 1070-005 (position #710-1070-032414) at the 25th percentile pay with an increase to the 50th percentile after a 6 month probationary period. COBB/BORCHERDING

32103

29. Discussion and possible action to authorize a Regional Habitat Conservation Plan Participation Agreement between Hays County and Lazy Oaks Ranch, LP, authorize General Counsel and Director of Development and Community Services to negotiate the terms of the Agreement, and authorize the Director of Development and Community Services to execute the Agreement.  CONLEY/GARZA

32104

30. Discussion and possible action of the Hays County Commissioners Court related to the study of Hydrology and Hydraulics in the area around Sawyer Ranch Road near Rugged Earth Drive.  WHISENANT/BORCHERDING

32105

31. Discussion and possible action to approve a resolution supporting the efforts of Caldwell and Guadalupe Counties to hold a local option election for the creation of a Water Oriented Recreation District (WORD) in certain areas along the portion of the San Marcos River separating the two counties.  INGALSBE

32106

32. Discussion and possible action to approve the first Addendum to the Interlocal Agreement between Hays County and the City of San Marcos related to the downtown San Marcos Tax Increment Reinvestment Zone No. 5.  CONLEY/INGALSBE

Agenda Item #31-Pulled

33. Discussion and possible action to consider the appointment of Roger Thormahlen and Keith Hughart  to the board of Commissioners for ESD #1. WHISENANT

32107

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

34. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #33-Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

37. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #36-Pulled

38. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #37-Burn Ban

39. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #38-Pulled

35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related the Hays County Regional Habitat Conservation Plan.  Possible action to follow in Open Court. COBB

Agenda Item #34-Executive Session

36. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator.  COBB

Agenda Item #35-Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.