Commissioners Court - December 13,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 13th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices. VILLARREAL-ALONZO

32065

2. Approve Commissioners Court Minutes of December 6, 2016.  COBB/GONZALEZ

32066

3. Approve the re-appointment of Julia New and Michael Floreani to the Emergency Service District #7 board for two year terms expiring December 31, 2016. CONLEY

32067

4. Approve specification for RFP#2017-P02, Management Services, for a Cedar Oak Mesa Water Supply Corporation - Community Development Block Grant Program project and authorize Purchasing to solicit for proposals and advertise.  CONLEY/MAIORKA/HAUFF

32068

4. Approve specification for RFP#2017-P02, Management Services, for a Cedar Oak Mesa Water Supply Corporation - Community Development Block Grant Program project and authorize Purchasing to solicit for proposals and advertise.  CONLEY/MAIORKA/HAUFF

5. Approve specification for RFQ#2017-P03, Engineering Services, for a Cedar Oak Mesa Water Supply Corporation - Community Development Block Grant Program project and authorize Purchasing to solicit for qualifications and advertise.  CONLEY/MAIORKA/HAUFF

32069

6. Authorize the Historical Commission to accept various donations for restoration projects and amend the budget accordingly. COBB/JOHNSON

32070

7. Amend item 31951 from the October 25, 2016 minutes of the Hays County Commissioners Court to change Ewald Road to Ewald Drive. JONES/BORCHERDING

32071

8. Authorize the Sheriff’s Office to utilize Sheriff Drug Forfeiture Funds to purchase a rifle and amend the budget accordingly. COBB/CUTLER

32072

9. Approve Utility Permits. COBB/BORCHERDING

32073

10. Call for a public hearing regarding amendment of the Hays County Animal Control Ordinance at regular meeting of Commissioners Court on January 24, 2017; authorize General Counsel to publish legal notice of said public hearing. COBB/CUTLER

32074

11. Approve and confirm the appointment of Cody Feagan as Reserve Deputy Constable in the Hays County Constable Precinct 3 Office effective January 1, 2017. CONLEY/AYRES

32075

12. Authorize the Development Services Office to add a telephone allowance effective December 15, 2016 for the Planner, slot number 1166-002 and amend the budget accordingly. COBB/GARZA

32076

13. Authorize Commissioner Conley to execute Supplemental No. 6 to Work Authorization No. 1 of HDR Engineering, Inc. Professional Services Agreement for program management services on the Priority Road Bond Program. CONLEY

32077

14. Authorize Commissioner Conley to execute Supplemental No. 2 to Work Authorization No. 1 of HDR Engineering, Inc. Professional Services Agreement for right of way acquisitions services on the RM 12 Parkway project. CONLEY

32078

ACTION ITEMS

MISCELLANEOUS

15. Discussion and possible action to consider comments received on the proposed Method of Distribution for 2015 Floods CDBG - Disaster Recovery Allocation funding and approval of final document for submission to the Texas General Land Office for review. COBB/SMITH/HAUFF

Agenda Item #15-Pulled

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

16. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #16-Pulled

19. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #19-Burn Ban

20. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #20-Pulled

17. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

Agenda Item #17-Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

18. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #18-Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.