Commissioners Court - November 22,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 22th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #1-Presentation

2. Adopt a proclamation declaring November 26, 2016 as Small Business Saturday. INGALSBE/CONLEY/MCINNIS

32006

3. Update from the Office of Emergency Services staff on the progress of the Hays County Flood Warning System project. INGALSBE/CONLEY/SMITH/MCINNIS

Agenda Item #3-Pulled

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices. VILLARREAL-ALONZO

32007

5. Approve Commissioners Court Minutes of November 15, 2016.  COBB/GONZALEZ

32008

6. Approve out of state travel for Detective Clint Pulpan and Detective Mike Andrews to attend the Homicide and Death Investigation: Protocols and Procedures training in Shawnee, OK. COBB/CUTLER

32009

7. Authorize Institutional OSSF Permit at 100 Hy Rd, Buda, TX. JONES/MCINNIS

32010

8. Approve bid award for IFB 2017-B01 to Cahaba Disaster Recovery, LLC, authorize the Development and Community Services Director and Office of General Counsel to negotiate a contract and authorize the County Judge to execute the contract.  INGALSBE/GARZA

32011

9. Authorize the County Judge to execute a professional services agreement with Shermco Industries Inc., for electrical systems testing at the Hays County Government Center and amend the budget accordingly.  INGALSBE/GARZA

32012

10. Authorize the County Judge to execute an OSSF Maintenance Contract with AAMS Wastewater Services for the PCT. 3 Offices at 200 Stillwater in Wimberley.  CONLEY/GARZA

32013

11. Authorize Commercial OSSF Permit at 100 Russell Lane, Dripping Springs, TX 78620. WHISENANT/MCINNIS

32014

12. Approve the August 2016 Treasurer’s Report and Investment Report. COBB/TUTTLE

32015

13. Approve a resolution authorizing a partnership between the Hays County Office of Emergency Services and Texas A&M Forest Service regarding the creation of a Community Wildfire Protection Plan. COBB/SMITH

32016

14. Authorize the County Judge to execute Amendment One (1) Contract to the FY17 Tuberculosis Prevention and Control (TB) Federal program from the Department of State Health Services (DSHS) in the amount of $22,297.00. COBB/GARZA/HAUFF

32017

15. Approval to award IFB 2017-B02 Countywide Dumpsters to Texas Disposal Systems and authorize the  County Judge to execute same. COBB/MAIORKA

32018

16. Approve Utility Permits. COBB/BORCHERDING

32019

17. Approve the specifications for RFQ-P01 Public Safety Bond Program and authorize Purchasing to solicit for qualifications and advertise. COBB/MAIORKA

32020

18. Authorize Institutional OSSF Permit at 3509 Creek Road, Dripping Springs, TX. WHISENANT/MCINNIS

32021

19. Authorize the Development and Community Services Department - Recycling and Solid Waste Division to close Driftwood and Wimberley facilities for Thanksgiving, November 23rd-28th and Christmas, December 24th-28th. CONLEY/GARZA

32022

20. Authorize the Office of Emergency Services to host the annual Local Emergency Planning Committee Luncheon and amend the budget accordingly. COBB/SMITH

32023

21. Authorize the Development and Community Services Department - Parks Division to purchase concrete for ADA sidewalk work related to TPWD grant improvements at Jacob’s Well Natural Area. CONLEY/GARZA

32024

22. Ratify the purchase of a replacement 2HP waste disposal for the Juvenile Detention Center and amend the budget accordingly. COBB/LITTLEJOHN

32025

23. Authorize the Sheriff’s Office to purchase 15 Axon Body Cameras through our master services agreement with Taser International; 7 Nest Cameras and Wireless Access Points for the CID Division and amend the budget accordingly. COBB/CUTLER

32026

24. Authorize the Sheriff’s Office to purchase a Tyler Technology interface and two iPhones to implement the Brazos E-Citation software for a ticket writer solution and amend the budget accordingly. COBB/CUTLER

32027

ACTION ITEMS

ROADS

25. Discussion and possible action to call for a public hearing on December 6, 2016 to establish a school zone speed limit of 30 MPH on Sawyer Ranch Rd for the new elementary school. WHISENANT/BORCHERDING

32028

26. Discussion and possible action to call for a public hearing on December 6, 2016 to establish a 25 MPH speed limit on Boulder Bluff. WHISENANT/BORCHERDING

32029

27. Discussion and possible action to call for a public hearing on December 6, 2016 to establish a 25 MPH speed limit on Owl Hollow Rd. WHISENANT/BORCHERDING

32030

28. Discussion and possible action to authorize County Judge to sign a PSA with K Friese and Associates for the design and engineering of drainage improvements on Lime Kiln Road. CONLEY/WHISENANT/BORCHERDING

32031

29. Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond #1045316 in the amount of $1,117,247.00 for a 2-year period for Sunfield subdivision, Phase 2, Sec. 6. JONES/BORCHERDING

32032

SUBDIVISIONS

30. SUB-647 The Farmstead at Driftwood Subdivision (1 Lot).  Discussion and possible action to approve preliminary plan. WHISENANT/HAIRELL

32033

31. SUB-661 Heritage West - Amended plat of lots 21 and 22 (1 Lot).  Discussion and possible action to approve a variance from our Hays County OSSF Rules Section 10-D-1-(C)-(1). WHISENANT/HAIRELL

32034

MISCELLANEOUS

32. Discussion and possible action to authorize the County Judge to execute a Development Agreement with Gateway TX DS, LLC for subdivision and development of a parcel located off of Hays Country Acres Road in Precinct 4.  WHISENANT/GARZA

32035

33. Discussion and possible action to authorize the County Judge to execute Supplemental No. 3 to the master contract for Prime Strategies, Inc. (PSI) for program management related to the Texas Department of Transportation Partnership Projects effective 10/1/2016. CONLEY/JONES

32036

34. Canvass election results for the General Election held on November 8, 2016. COBB/COWAN

32037

35. Canvass election results for the Special Bond Election, Proposition 1 and Proposition 2, held on November 8, 2016. COBB/COWAN

32038

36. Canvass election results for the Special Election, Hays County Emergency Services District No. 9, held on November 8, 2016 and approve an order canvassing the returns and declaring the results of the election.  COBB/COWAN

32039

35. Canvass election results for the Special Bond Election, Proposition 1 and Proposition 2, held on November 8, 2016. COBB/COWAN

37. Discussion and possible action to adopt an Order Confirming the Creation of Hays County Emergency Services District No. 9. COBB

32040

38. Discussion and possible action to adopt a Resolution Approving an Amended Service and Assessment Plan and Proposed Assessment Roll, and providing for Notice of Hearing for adjusted Levy of Assessments in the La Cima Public Improvement District. CONLEY

32041

39. Discussion and possible action to amend the Hays County Wrecker Policy. COBB/CUTLER

32042

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

40. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #40-Pulled

41. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

Agenda Item #41-Pulled

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

42. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #42-Jail Population

43. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #43-Burn Ban

44. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #44-Pulled

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.