Commissioners Court - November 15,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 15th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation discussing the findings related to the technical energy audit performed by Performance Services, Inc. CONLEY/GARZA

Agenda Item #1-Presentation

26. Discussion and possible action to approve a resolution Pertaining to The Financing of an Energy Efficiency Project, related to the technical energy audit performed by Performance Service Inc. CONLEY/GARZA

32002

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices. VILLARREAL-ALONZO

31978

3. Approve Commissioners Court Minutes of November 1, 2016.  COBB/GONZALEZ

31979

4. Authorize Commercial OSSF Permit at 4768 SH 123, San Marcos, Texas. INGALSBE/MCINNIS

31980

5. Authorize Commercial OSSF Permit at 850 Darden Hill Road, Driftwood, Texas 78619. WHISENANT/MCINNIS

31981

6. Approve Utility Permits. COBB/BORCHERDING

31982

7. Authorize the Sheriff’s Office to accept two donations totaling $1,500.00 to the Victim Services Program and Jr. Deputy Academy and amend the budget accordingly.  COBB/CUTLER

31983

8. Authorize the County Judge to execute an amended software license agreement with Tyler Technologies to implement a Citizens Transparency Portal. COBB/VILLARREAL-ALONZO

31984

9. Approve and execute the Sheriff’s Office Equitable Sharing and Agreement Certification in accordance with the statutes and guidelines that govern the Federal Equitable Sharing Program. COBB/CUTLER

31985

10. Authorize the County Judge to submit a revised grant application to the Texas Veterans Commission, Fund for Veterans Assistance for up to $100,000 in funding for the Hays County Veterans Treatment Court. INGALSBE/HAUFF

31986

11. Authorize the Development and Community Services Department - Parks Division to purchase interpretive signage, a bronze TPWD plaque, and concrete work for the Jacob’s Well Natural Area utilizing existing grant funding from Texas Parks and Wildlife Department and Park Bond Funds and amend the budget accordingly. CONLEY/GARZA

31987

12. Authorize the Sheriff’s Office and Jail Division to add janitorial services with Spotless Cleaning to the County Wide existing janitorial contract and amend the budget accordingly. COBB/CUTLER

31988

31988

13. Amend a resolution related to the federal Off-System Bridge program, to be administered by TXDOT within Hays County. WHISENANT

31989

14. Authorize Purchasing to reject all bids and Re-Advertise IFB#2017-B01, and authorize Purchasing to work with Staff to implement revisions to the original IFB, as needed to yield acceptable bids. COBB

31990

15. Authorize the County Judge to sign an updated Advanced Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) regarding administrative changes to the original AFA passed on August, 2, 2016 for the improvement of the intersection of SH 80 at CR 266. INGALSBE/BORCHERDING

31991

16. Accept an additional one time disbursement from the Texas Juvenile Justice Department, Amendment Number Twelve for Regionalization Diversion Program supplies and amend the budget accordingly.  COBB/WILLIAMS

31992

17. Approval to award RFP 2016-P12 Restoration of Buck Winn Murals to Hartmann Fine Art Conservation Services and negotiate contract.  COBB/MAIORKA/JOHNSON

31993

ACTION ITEMS

ROADS

18. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 1 to the Professional Service Agreement with LJA Engineering for the FM 110 North project in Hays County increasing the Compensation Cap from $2,133,062.00 to $2,320,000.00. INGALSBE

31994

19. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 5 to the Professional Services Agreement (PSA) with Reynolds, Smith & Hills CS, Inc. (RS&H) for the FM 1626 North construction management project as part of the Pass-Through Finance Program in Hays County, increasing the Compensation Cap by $40,000 from $2,560,000 to $2,600,000. JONES

31995

20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, and release of the cash bond for $665,769.31 for The Preserve at La Ventana subdivision, Phase 3. CONLEY/BORCHERDING

31996

21. Discussion and possible action to accept Bond No. 106314519 for street and drainage improvements for North Belterra Commercial in the amount of $746,544.20. WHISENANT/HAIRELL

31997

22. Discussion and possible action to authorize the County Judge to sign a PSA with Dan Rogers Design Service for the design of intersection improvements on U.S. 290 at Trautwein Road and Holder Lane.  WHISENANT/BORCHERDING

31998

MISCELLANEOUS

23. Discussion and possible action for acceptance of bid on property held in trust. COBB/CARAWAY

31999

24. Discussion and possible action regarding the acceptance of a grant award from the Juvenile Justice and Delinquency Prevention Program, Office of Governor, Criminal Justice Division for a Juvenile Caseworker for the Justice of the Peace Courts in the amount of $46,209.00. INGALSBE/HAUFF

32000

25. Discussion and possible action to approve the proposed draft of the Method of Distribution (MOD) associated with federal HUD Community Development Block Grant-Disaster Recovery funding administered by the Texas General Land Office and set a public hearing date for the proposed MOD. COBB/SMITH/HAUFF

32001

28. Discussion and possible action to authorize the County Judge to execute a services agreement between Hays County and the San Marcos/Hays County Emergency Medical Services (EMS) related to the provision of EMS services in certain unincorporated areas of Hays County and amend the budget accordingly. COBB

32004

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

27. Discussion and possible action to authorize the County Judge to execute an interlocal agreement with the Guadalupe Blanco River Authority to participate in the flood mitigation strategies phase of the Lower Guadalupe Flood Feasibility and Flood Protection Study in the Guadalupe-Blanco River Basin; amend the budget accordingly. CONLEY/INGALSBE/GARZA/MCINNIS

32003

34. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #34-Burn Ban

35. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #35-Pulled

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #29-Executive Session

30. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

Agenda Item #30-Executive Session

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property owned by Hays County. Possible action to follow in open court. COBB

Agenda Item #31-Executive Session

32. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related the Hays County Regional Habitat Conservation Plan.  Possible action to follow in Open Court. COBB

32005

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

33. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #33-Pulled

27. Discussion and possible action to authorize the County Judge to execute an interlocal agreement with the Guadalupe Blanco River Authority to participate in the flood mitigation strategies phase of the Lower Guadalupe Flood Feasibility and Flood Protection Study in the Guadalupe-Blanco River Basin; amend the budget accordingly. CONLEY/INGALSBE/GARZA/MCINNIS

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 10th day of November, 2016 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.