Commissioners Court - October 18,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 18th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

2. Adopt a proclamation declaring October 17 - 21, 2016 as Nosotros La Gente Week in Hays County.  COBB

31906

1. Adopt a proclamation declaring October 21, 2016 as Bill & MF Johnson Day. CONLEY

31905

3. Presentation of the Gold Star Winners to the Commissioners Court. COBB/MANGOLD

Agenda Item #3-Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices. VILLARREAL-ALONZO

31907

5. Approve Commissioners Court Minutes of October 4, 2016.  COBB/GONZALEZ

31908

6. Authorize the Sheriff’s Office to accept a donation of $2,500 to the Community Outreach division to be used for various community outreach programs and amend the budget accordingly. COBB/CUTLER

31909

7. Authorize the County Judge to execute an amendment to the healthcare program service contract with Hays County Jail and Correct Care Solutions. COBB/CUTLER

31910

8. Award IFB 2016-B07 Slurry Seal Paving to Viking Construction and authorize County Judge to execute same. COBB/MAIORKA/BORCHERDING

31911

9. Authorize Commercial OSSF Permit at 1710 SH 21, San Marcos, Texas. INGALSBE/MCINNIS

31912

10. Approve renewal of IFB 2015-B03 Hauling of Solid Waste with Texas Disposal Systems and Central Waste & Recycling (glass hauling) for one (1) additional year as provided in the original contract. COBB/MAIORKA/GARZA

31913

11. Authorize the county Judge to accept an award from the Bureau of Justice Assistance (BJA) for the FY2016 State Criminal Alien Assistance Program (SCAAP) in the amount of $41,386. COBB/CUTLER/HAUFF

31914

12. Authorize the County Judge to accept an award from the Office of the Governor, Homeland Security Division for the Hays County School Safety Advancement Project in the amount of $62,554.71. COBB/SMITH/HAUFF

31915

13. Approve Utility Permits. INGALSBE/BORCHERDING

31916

14. Authorize the transfer/sale of a 2002 Ford F-150 to the City of Dripping Springs, pursuant to 263-152(a)1 of the Texas Local Government Code. WHISENANT/GARZA

31917

15. Amend the Office of Emergency Services operating budget for the Fire Marshal LEOSE fund balance to be used for continuing education expenses. COBB/SMITH

31918

16. Authorize County Judge to execute an Addendum to Interlocal Agreement for Commercial Office Lease between Hays County and the City of San Marcos for the lease of space within the Hays County Government Center located at 712 South Stagecoach Trail, San Marcos, Texas, 78666. INGALSBE/COBB

31919

17. Authorize the publication of legal notice(s) by the Office of General Counsel, related to November 8, 2016 Bond Election under Chapter 4 of the Texas Election Code and Chapter 1251 of the Texas Government Code. COBB/KENNEDY

31920

18. Authorize payment of printing and postage related to an informational mailer for the November 8, 2016 Bond Election, and amend the budget accordingly. COBB

31921

19. Approve the recommendation and selection of JSW & Associates, Inc./Halff Associates in response to RFP #2016-P15 "Hays County Hazard Mitigation Action Plan" and authorize the County Judge to execute Contract when finalized. COBB/SMITH/HAUFF

31922

20. Ratify Out of State Travel for Jason Mangold, Hays County Extension Agent to attend the 2016 National Association of Extension 4-H Agents Annual Conference In New Orleans, Louisiana and amend the budget accordingly. COBB/MANGOLD

31923

21. Ratify the execution of Development Applications to the City of Dripping Springs for permits required at the Gay Ruby Dahlstrom Nature Preserve at Dahlstrom Ranch. JONES/GARZA

31924

22. Authorize moving expenses for the JP Caseworker Program to the General Fund JP operating budget effective September 1, 2016 and amend the budget accordingly.  COBB

31925

ACTION ITEMS

ROADS

23. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 3 to the Professional Service Agreement with HDR Engineering, Inc. for the Buda Truck Bypass (Robert S. Light Blvd. ext.) project in Hays County increasing the Compensation Cap from $2,100,000.00 to $2,150,000.00. JONES

31926

24. Discussion and possible action to authorize the County Judge to execute a Professional Service Agreement with HDR Engineering, Inc. for right-of-way acquisition services on the Posey Road at IH-35 project in Hays County. CONLEY/INGALSBE

31927

MISCELLANEOUS

25. Discussion and possible action to cancel Hays County’s membership in the Greater Austin-San Antonio Corridor Council. CONLEY

31928

26. Discussion and possible action to authorize the County Judge to execute a professional services agreement with Bowman Consulting Group, for services related to the Hays County MS4 Program.  COBB/GARZA

31929

27. Discussion and possible action, pursuant to Chapter 253 of the Texas Transportation Code, to approve the results of the returned ballots of the property owners who voted on the proposed improvements of Blue Creek Drive within the Blue Creek Subdivision in Precinct 4 of Hays County. WHISENANT/GONZALEZ

31930

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

33. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #33-Jail Population

34. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #34-Burn Ban

35. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #35-Road Bonds

ADJOURNMENT

28. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

Agenda Item #28-Executive Session

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #29-Pulled

30. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions within the Hays County Auditor’s office.  Possible action may follow. COBB

31931

31. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property owned by Hays County. Possible action to follow in open court. COBB

Agenda Item #31-Executive Session

32. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Bourbon, Project Renew, Project Humpty Dumpty and Project Enfield. Possible action may follow in open court. COBB

31932

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.