Commissioners Court - October 4,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 4th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring October 17, 2016 as Hays County Crime Stoppers, Inc. Awareness Day. COBB

31890

2. Adopt a proclamation declaring the month of October, 2016 as National Breast Cancer Awareness Month. INGALSBE

31891

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  VILLARREAL-ALONZO

31892

4. Approve Commissioners Court Minutes of September 27, 2016.  COBB/GONZALEZ

31893

5. Authorize the Office of Emergency Services to purchase 3 portable scene lights which were obtained without a purchase order.  COBB/SMITH

31894

6. Authorize the County Judge to execute Amendment Contract Two (2) to the FY17 Ebola Public Health Preparedness Program with the Department State Health Services (DSHS) to increase amount to $26,525 and extend contract term and amend the budget accordingly. COBB/GARZA/HAUFF

31895

7. Approve award for IFB 2016-B10 Road Building Materials to multiple vendors in order to cover all road building materials utilized by the Transportation Department and authorize County Judge to execute same. COBB/MAIORKA/BORCHERDING

31896

8. Authorize the County Judge to execute a Resolution and submit a grant application to the Texas Indigent Defense Commission for up to $125,002.00. COBB/HAUFF

31897

9. Authorize Commercial OSSF Permit at 721 Rohde Road, Kyle, Texas 78640. JONES/MCINNIS

31898

10. Authorize the County Judge to execute a contract with West Thompson Reuters for legal research in the Hays County District Courts. COBB/BARRON

31899

11. Approve specifications for IFB 2017-B01, Emergency Watershed Protection River Debris & Obstruction Removal/Disposal Blanco and San Marcos Rivers, and authorize purchasing to solicit for bid and advertise. CONLEY/INGALSBE/MAIORKA/GARZA

31900

12. Approve out of state travel for the Emergency Preparedness Coordinator for the PPHR Fall 2016 review meeting, October 17th through 19th in New Orleans, LA. COBB/GARZA

31901

ACTION ITEMS

ROADS

13. Discussion and possible action to consider the acceptance of road construction and drainage improvements and release of the Letter of Credit #LOC #400642000 for $53,576.50 for Howard Ranch subdivision, Sec. 4. WHISENANT/BORCHERDING

31902

MISCELLANEOUS

14. Discussion and possible action to consider naming a private driveway in precinct 3, Aquifer Oaks Trail. CONLEY/GARZA

31903

15. Discussion and possible action to accept the recommendations of the Benefits Committee for the 2017 medical plans. COBB/INGALSBE/BAEN

31904

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

16. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

Agenda Item #16 - Executive Session

16. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

17. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #17 - Executive Session

17. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related the Hays County Regional Habitat Conservation Plan.  Possible action to follow in Open Court. CONLEY

Agenda Item #18 - Executive Session

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related the Hays County Regional Habitat Conservation Plan.  Possible action to follow in Open Court. CONLEY

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related the Hays County Regional Habitat Conservation Plan.  Possible action to follow in Open Court. CONLEY

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

19. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #19 - Jail Popluation Report

20. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

21. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.