Commissioners Court - September 27,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:15 A.M. on the 27th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring October 2-8, 2016 as National 4-H Week. COBB/MANGOLD

31870

2. Adopt a proclamation declaring October 2016 as National Domestic Violence Awareness Month.    CONLEY

31871

3. Presentation of Certificate of Achievement for Excellence in Financial Reporting to Marisol Villarreal-Alonzo from the Government Finance Officers Association. COBB/HERZOG

Agenda Item #3 - Presentation

4. Adopt a proclamation declaring September 28th as Bill Herzog Day in Hays County and recognize Mr. Herzog for his 31 years of service as County Auditor. COBB

31872

5. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #5 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

6. Approve payments of county invoices.  HERZOG

31873

7. Approve Commissioners Court Minutes of September 20, 2016.  COBB/GONZALEZ

31874

8. Award IFB # 2016-B08 Construction Services for the renovations of the Hays County Precinct 3 Offices to Wood and Thomason Construction and authorize the Development and Community Services Director and General Counsel to negotiate a contract and authorize the County Judge to sign the contract. COLNEY/GARZA

31875

9. Authorize the Historical Commission to restore historical items for the Kyle Depot restoration project and amend the budget accordingly. COBB/JOHNSON

31876

10. Authorize capital improvements to the Historical Commission Kyle Depot restoration project and amend the budget accordingly. COBB/JOHNSON

31877

11. Authorize the County Judge to execute a "Keep It" Program Agreement with Dell Marketing, LP and to allow the Information Technology Department to accept donated hardware for the Virtual Desktop Infrastructure (VDI) Solution roll out and amend the budget accordingly. COBB/MCGILL

31878

12. Ratify the County Judge’s authorization to execute a renewal agreement with SHI Government Solutions for the County Wide Microsoft Licensing Agreement. COBB/MCGILL

31879

13. Authorize the Information Technology Department to distribute Microsoft Tablets, Accessories and Software to various departments and amend the budget accordingly. COBB/MCGILL

31880

14. Authorize the District Attorney’s Office to utilize Hot Check Fee funds to implement a salary supplemental for the Administrative Assistant I, slot 019 effective 10/1/16 and amend the budget accordingly. COBB/MAU

31881

15. Authorize the Sheriff’s Office to accept additional grant funding from the United States Secret Service for two PT300 GPS Tracking Devices and amend the budget accordingly. COBB/CUTLER

31882

16. Authorize County Court at Law, Veteran’s Court Program to add a telephone allowance effective September 1, 2016 for the Veteran’s Court Administrator, slot 0447-001 and amend the budget accordingly.  COBB/GLICKLER

31883

ACTION ITEMS

SUBDIVISIONS

17. SUB-431 Rolling Hills Estates Section 1, Replat of Lot 1, Block 1 (2 lots). Discussion and possible action to consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities.  JONES/HAIRELL

31884

31884

18. SUB-390 Twin Mountains Estates 2, Amended plat of lot 17A and 14A (2 lots). Discussion and possible action to consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities.  JONES/HAIRELL

31885

19. Discussion and possible action to authorize the County Judge to execute a Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Agency (HCLEA), the Hays County Sheriff’s Office, and all Hays County Constables. The Court may enter executive session to consult with counsel on this item. COBB

MISCELLANEOUS

20. Discussion and possible action to approve an Order by the Commissioners Court of Hays County, Texas expressing intent to reimburse project expenditures from proceeds of future tax-exempt obligations, commonly known as a Reimbursement Resolution, related to property owned by Hays County on Clovis Barker Road in San Marcos, Texas. CONLEY/WHISENANT

31887

21. Discussion and possible action regarding the establishment of a limitation on County property tax increases on the residence homesteads of persons who are disabled or over sixty-five years of age as authorized by Section 1-b (h), Article VIII of the Texas Constitution. CONLEY/INGALSBE

31888

22. Discussion and possible action to authorize the County Judge to execute a Letter of Agreement between Hays County and Central Texas Medical Center (CTMC) and authorize the payment of $2,172,000 related to Indigent health care costs to be released on or before September 30, 2016. COBB

31889

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

23. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB/BAEN

Agenda Item #23 - Executive Session

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #24 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

25. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #25 - Jail Report

26. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #26 - Burn Ban

27. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #27 - PartnershipUpdateReport

Agenda Item #27 - PassThroughUpdateReport

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.