Commissioners Court - September 13,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 13th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Proclamation declaring September 17-23, 2016 as Constitution Week. CONLEY

31827

2. Proclamation declaring September 19-25, 2016 as the Kyle Railroad Depot and Heritage Center Week. COBB/JOHNSON

31828

3. Presentation by Texas A & M Forest Service Leadership Enrichment Program.  CONLEY

Agenda Item #3- Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices.  HERZOG

31829

5. Approve Commissioner Court Minutes of September 6, 2016 and September 8, 2016.  COBB/GONZALEZ

31830

6. Authorize Commercial OSSF Permit at 12501 Paul’s Valley Rd, Austin, TX, 78736. WHISENANT/MCINNIS

31831

7. Authorize the Juvenile Probation Department to accept additional grant funding from the Texas Juvenile Justice Department Contract Amendment No. 8 effective August 31st and amend the budget accordingly. COBB/WILLIAMS

31832

8. Authorize Commercial OSSF Permit at 13187 Fitzhugh Road, Austin, Texas, 78736. WHISENANT/MCINNIS

31833

9. Ratify the County Judge’s acknowledgement of receipt of the NRCS Damage Summary Reports for the Upper San Marcos Watershed dam sites 1-5. COBB/SMITH

31834

10. Accept the delivery of the Internal Examination Reports for the Constable Precinct 3 and Constable Precinct 5 Offices. COBB/HERZOG

31835

11. Ratify the County Judge’s authorization to execute BKM Floor Plan and Quotes #177990 & 178257 for office furniture for the Justice of the Peace, Precinct 1-2 Office and amend the budget accordingly. COBB/GARZA

31836

12. Approve the use of certified payments for credit card use in the County Clerk’s office. COBB/GONZALEZ

31837

13. Authorize the County Judge to execute a Subscription Service Agreement with Adventos Corporation for the Sheriff’s Office Intelligence Collaboration software. COBB/CUTLER

31838

ACTION ITEMS

ROADS

14. Discussion and possible action to approve specifications for slurry seal pavement treatment and to issue an Invitation For Bid on a contract to apply slurry seal to the Sierra West, Heritage West, and The Woodlands Subdivisions. WHISENANT/BORCHERDING

31839

15. Hold a public hearing related to the improvement of Blue Creek Road in Precinct 4 of Hays County, pursuant to Chapter 253 of the Texas Transportation Code. Possible action may follow. WHISENANT

31840 - Estimate Cost Sheet

31840

16. Discussion and possible action, pursuant to Chapter 253 of the Texas Transportation Code, to approve the results of the returned ballots of the property owners who voted on the proposed improvements of River Mountain Road from RM3237 to the cattle guard at the entrance of the River Mountain Ranch subdivision (total of 6,130 lineal feet), which serves the Fox Hole Subdivision, the White Wings Subdivision, the River Mountain Ranch Subdivision, and the Hermosa Paloma Subdivision (now incorporated into the River Mountain Ranch Subdivision) in Precincts 3 and 4 of Hays County. CONLEY/WHISENANT/GONZALEZ

31841

SUBDIVISIONS

17. SUB-607 Pedernales Views Subdivision (5 lots). Discussion and possible action to approve final plat. WHISENANT/HAIRELL

31842

MISCELLANEOUS

18. Discussion and possible action to waive County development fees for the Wimberley Valley Habitat For Humanity. CONLEY

31843

19. Discussion and possible action to adopt the FY 2017 Holiday Calendar. INGALSBE

31844

20. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement with Freese and Nichols for the evaluation and/or inspection of dam structures throughout the county and amend the budget accordingly. COBB/CONLEY/SMITH

31845

21. Discussion and possible action to authorize payment to the Corporation for National & Community Service for services provided during the Memorial Day 2015 Floods for Emergency Services Function (ESF) #6 - Mass Care. COBB/SMITH

31846

22. Discussion and possible action to authorize County Judge to sign a PSA with Halff Associates for the development of a county drainage criteria manual and amend the budget accordingly.  INGALSBE/LEACH/GARZA

31847

23. Discussion and possible action to authorize the County Judge to execute a Sanitary Control Easement between Hays County and Crystal Clear Special Utility District related to a water well operated by Crystal Clear Special Utility District on property adjacent to property owned by Hays County. COBB

31848

24. Hold a public hearing on the FY 2017 proposed tax increase - 1:30 p.m. COBB/HERZOG

Agenda Item #24 - Public Hearing

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

Agenda Item #25 - Executive Session

25. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, Grants Administrator, Chief Juvenile Probation Officer and Juvenile Facility Administrator. COBB

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #26 - Executive Session

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

27. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association. Possible action to follow in open court. COBB

Agenda Item #27 - Executive Session

27. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association. Possible action to follow in open court. COBB

28. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Agenda Item #28 - Executive Session

28. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

29. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #29 -  Jail Report

30. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item #30 - Burn Ban

31. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #31 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.