Commissioners Court - September 6,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 6th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring September 2016 as Hunger Action Month in Hays County. INGALSBE/JONES

31809

2. Adopt a proclamation declaring September as Preparedness Month in Hays County. COBB/SMITH

31810

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

31811

4. Approve Commissioners Court Minutes of August 30, 2016.  COBB/GONZALEZ

31812

5. Approve Utility Permits. COBB/BORCHERDING

31813

6. Appoint Caitlyn Hairell to replace Roxie McInnis on the San Marcos Main Street Program Board. COBB/MCINNIS

31814

7. Approve specifications for IFB 2016-B10 Road Building Materials and authorize Purchasing Manager to solicit for bid and advertise. COBB/MAIORKA/HERZOG/BORCHERDING

31815

8. Approve award of IFB 2016-B09 Metal Pipe to Contech Engineered Solutions. COBB/MAIORKA/HERZOG/BORCHERDING

31816

9. Authorize the Historical Commission to purchase historical cotton platforms for the Kyle Depot restoration project and amend the budget accordingly. COBB/JOHNSON

31817

10. Authorize Constable Pct. 1 and Constable Pct. 3 to purchase Microsoft Surface Pro Tablets and Taser International In-Car and Body Camera/Taser Systems for Law Enforcement positions through our master services agreements and amend the budget accordingly. INGALSBE/CONLEY/PETERSON/AYERS

31818

11. Approve the June - July 2016 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

31819

12. Authorize the Treasurer’s Office to purchase one additional NOVAtime NT7000 Time Keeping Clock and amend the budget accordingly. COBB/TUTTLE

31820

13. Authorize the Human Resources Office to utilize salary savings for continuing education expenses related to the 3CMA (City-County Communications & Marketing Association) conference and amend the budget accordingly. COBB/BAEN

31821

ACTION ITEMS

ROADS

14. Discussion and possible action to consider the acceptance of roads into the county road system, and release of the maintenance bond #1959443 in the amount of $114,876.06 for Reunion Ranch subdivision. Phase 1B. WHISENANT/BORCHERDING

31822

15. Discussion and possible action to consider the acceptance of road construction and drainage improvements, acceptance of the maintenance bond #EAIC881700004 in the amount of $42,158.17 for a 3-year period only for Adoquin Trail, and acceptance of the maintenance bond #EAIC881700005 in the amount of $74,213.52 for all other roads within Stonefield subdivision., Section 10. WHISENANT/BORCHERDING

31823

16. Discussion and possible action to authorize the County Judge to execute a contract Supplemental No. 2 with Prime Strategies, Inc. for professional public education efforts related to the Hays County November 8, 2016 Road Bond Election as part of their TxDOT/Hays County Partnership Program contract. CONLEY/JONES

31824

SUBDIVISIONS

17. SUB-631 Hemphill Subdivision (1 lot). Discussion and possible action to approve final plat. WHISENANT/HAIRELL

31825

18. SUB-607 Pedernales Views Subdivision (5 lots). Discussion and possible action to approve preliminary plan. WHISENANT/HAIRELL

31826

MISCELLANEOUS

19. Discussion and possible action to authorize the Human Resources Office to utilize salary and safety savings for a County-Wide Mass Notification Software System and amend the budget accordingly. COBB/BAEN

Agenda Item # 19- Discussion only

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

20. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 20 - Jail Report

21. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item # 21 - Burn Ban

22. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 22 - Road Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.