Commissioners Court - August 30,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 30th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item # 1- Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

31784

3. Approve Commissioners Court Minutes of August 23, 2016.  COBB/GONZALEZ

31785

4. Authorize Institutional OSSF Permit 619 Summit Drive, Kyle, TX. JONES/MCINNIS

31786

5. Approve Utility Permits. COBB/BORCHERDING

31787

6. Authorize Commercial OSSF Permit at 17301 Suffield Drive, Buda, Texas. JONES/MCINNIS

31788

7. Authorize the County Judge to accept the grant award from the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) program FY16 Local Solicitation in the amount of $11,215.00. CONLEY/HAUFF

31789

8. Authorize the County Judge to submit a grant application to the Texas Commission on Environmental Quality (TCEQ), Local Emergency Planning Committee (LEPC) Grant Program for up to $444,612.00. COBB/SMITH/HAUFF

31790

9. Authorize the County Judge to execute the FY17 Interlocal Contract for the Public Safety Answering Point Maintenance, Equipment and Training Program with the Capital Area Emergency Communications District (CAECD) in the amount of $3,000.00. COBB/GARZA/HAUFF

31791

10. Authorize the County Judge to execute the FY17 Interlocal Contract for the Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County in the amount of $156,607.00. COBB/GARZA/HAUFF

31792

11. Amend the Historical Commission budget for continuing education expenses related to the Preservation Texas workshop held in Marshall, Texas. COBB/JOHNSON

31793

12. Authorize the Constable Precinct 2 to purchase one new Radar System for a Deputy Constable vehicle and amend the budget accordingly.  JONES/KOHLER

31794

13. Authorize the Constable Precinct 1 to purchase two new Bullet Proof Vests for new Deputy Constables and amend the budget accordingly. INGALSBE/PETERSON

31795

14. Authorize the purchase of office equipment for the CJD Veteran’s Court Grant program and amend the budget accordingly. INGALSBE/GLICKLER

31796

15. Authorize the County Judge to execute Change Order #01 with ARC Document Solutions for off-site scanning services for the Development Services Division’s permit records. COBB/MCINNIS

31797

16. Amend the County Clerk’s operating budget for additional office supplies and replacement public notice boards. INGALSBE/GONZALEZ

31798

17. Approve the transfer of 2006 Ford Expedition from Office of Emergency Management to Development Services. COBB/SMITH

31799

18. Authorize the Sheriff’s Jail Division to establish two new Correction Specialists (civilian) positions, grade 109 effective September 1, 2016. COBB/CUTLER

31800

19. Authorize the Treasurer’s Office to purchase a replacement payroll printer and amend the budget accordingly. COBB/TUTTLE

31801

ACTION ITEMS

ROADS

20. Discussion and possible action to consider the acceptance of roads into the county road system, and release of the maintenance bond #PRF9118488MNT-2 in the amount of $90,859.05 for Rim Rock subdivision. Ph.1, Sec. 5. JONES/BORCHERDING

31802

SUBDIVISIONS

21. SUB-625 Santiago Subdivision (2 lots). Discussion and possible action to approve final plat. JONES/HAIRELL

31803

31803

22. SUB-631 Hemphill Subdivision (1 lot). Discussion and possible action to approve preliminary plan. WHISENANT/HAIRELL

31804

23. SUB-592 Reunion Ranch Phase 3, Section 1 (40 lots). Discussion and possible action to approve final plat; accept fiscal surety for the construction of street and drainage improvements in the amount of $1,283,689.25 ( Bond # 1134599 ). WHISENANT/HAIRELL

31805

MISCELLANEOUS

24. Discussion and possible action to authorize the Treasurer’s Office to payout compensatory time for the Sheriff’s Office Emergency Communications Division utilizing salary savings. COBB/CUTLER

31806

31806

25. Discussion and possible action to vote on a proposed budget for FY 2017 and schedule public hearings. COBB/HERZOG

31807 - SM Daily Record Public Notice-Budget Hearing  E-O Salary-Allowances

31807 - SM Daily Record Public Notice-Notice of Proposed Tax Rate

31807

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

26. Budget Workshop regarding the FY 2017 Hays County Budget.  Possible action may follow. COBB/HERZOG

31808

Aug Workshop - changes to rec budget - tax rate reduced

26. Budget Workshop regarding the FY 2017 Hays County Budget.  Possible action may follow. COBB/HERZOG

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property owned by Hays County. Possible action to follow in open court. COBB

Agenda Item # 27 - Executive Session

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 1626 in Precinct 2. Possible action to follow in open court. JONES

Agenda Item # 28 - Executive Session

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item # 29 - Executive Session

30. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association. Possible action to follow in open court. COBB

Agenda Item # 30 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

31. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 31 - Jail Report

32. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item # 32 - Burn Ban

33. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 33 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.