Commissioners Court - August 16,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 16th day of August, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation to the Commissioners Court about the Texas Brigades Program. JONES

Agenda Item # 1 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

31748

3. Approve Commissioners Court Minutes of August 9, 2016.  COBB/GONZALEZ

31749

4. Approve renewal of existing contract for IFB 2015-B10 Emulsion Oils for one (1) additional year. COBB/MAIORKA/BORCHERDING

31750

5. Order the General Election to be held on November 8, 2016, in Hays County, Texas, for the purpose of electing the county and precinct officers as required by Article XVI, Section 65 of the Texas Constitution. COBB/COWAN

31751

6. Approve out of state travel for Erica Carpenter, Jennifer Courtney, & Melissa Pena to Chicago, IL to attend the CIS Managers training regarding the new CIS CAD System. COBB/CUTLER

31752

7. Authorize the County Judge to accept and execute service agreement renewal with Appriss for the Victim Information and Notification Everyday (VINE) program for up to $27,715.32. COBB/HAUFF

31753

8. Authorize the County Judge to accept and execute a Maintenance Contract from The Office of the Attorney General for statewide crime victim notification service (SAVNS) in the amount of $27,715.32. COBB/HAUFF

31754

9. Approval to hold an online auction with Rene Bates Auctioneers (www.renebates.com) to dispose of surplus property pursuant to Texas Local Government Code 263.152 and authorize Purchasing to advertise. Auction will start August 18th and end September 1st. COBB/MAIORKA/HERZOG

31755

10. Approve and confirm the appointments of Alice Flores and Greg Grumbles as Deputy Constables and Michael Varela as Reserve Deputy in the Hays County Constable Precinct 1 Office. INGALSBE/PETERSON

31756

11. Authorize the Development and Community Services Director and General Counsel to negotiate a contract with JB Construction for modifications in the Precinct 2 Tax office; authorize the County Judge to execute the completed contract  JONES/GARZA

31757

ACTION ITEMS

ROADS

12. Discussion and possible action to consider the release of the maintenance bond #1088911 in the amount of $264,000.00, and acceptance of the roads into the county road system for Mustang Valley subdivision, Sec. 6. CONLEY/BORCHERDING

31758

13. Discussion and possible action to consider the acceptance of road construction and drainage improvements, and release of the construction cash bond in the amount of $1,495,563.41 for Driftwood subdivision, Ph. 1, Sec. 1. WHISENANT/BORCHERDING

31759

14. Discussion and possible action to consider the acceptance of the roads into the county road system, release the maintenance bond #1026429 in the amount of $46,709.75 for Reunion Ranch subdivision. Ph. 1C. WHISENANT/BORCHERDING

31760

15. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond #K09324653 for $441,440.74, and acceptance of the maintenance bond #1048974 in the amount of $30,764.84 for a 2-year period for Shadow Creek subdivision, Phase 7, Sec. 3. JONES/BORCHERDING

31761

16. Discussion and possible action to consider the acceptance of the roads into the county road system, and release the maintenance bond # PRF9118462MNT in the amount of $126,704.75 for Rim Rock subdivision, Ph. 2, Sec. 4. JONES/BORCHERDING

31762

MISCELLANEOUS

17. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and the City of San Marcos related to access to the City’s Police CAD/RMS/Mobile Client System. COBB/CUTLER/CARPENTER

Agenda Item #17- PULLED

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

18. Discussion and possible action to authorize the County Judge to sign a Professional Services Agreement with Halff Associates, Inc. for development of a countywide stream data management system. COBB/GARZA/MCINNIS

Agenda Item #18- PULLED

19. Discussion and possible action to adopt the Early Voting Schedule (Dates & times) for the November 8, 2016, General Election. COBB/COWAN

31763

20. Discussion with possible action to adopt the Election Day Polling sites for the November 8, 2016, General Election. COBB/COWAN

31764

21. Discussion and possible action related to the proposed creation of Hays County Emergency Services District #9.  Possible actions may include 1) resolving that creation of the district is feasible or not feasible and 2) resolving that the creation of the district will or will not promote the public safety, welfare, health, and convenience of persons residing within the proposed district.  If the Court finds in favor of district creation, it shall also take action to fix the district’s boundaries, order an election to confirm the district’s creation, and impose additional conditions, if any. COBB/KENNEDY

31765

21. Discussion and possible action related to the proposed creation of Hays County Emergency Services District #9.  Possible actions may include 1) resolving that creation of the district is feasible or not feasible and 2) resolving that the creation of the district will or will not promote the public safety, welfare, health, and convenience of persons residing within the proposed district.  If the Court finds in favor of district creation, it shall also take action to fix the district’s boundaries, order an election to confirm the district’s creation, and impose additional conditions, if any. COBB/KENNEDY

22. Hold a public hearing at 10:00 AM in accordance with section 293.101 of the Texas Health and Safety Code, including but not limited to discussion and possible action to establish the assessment rate and state fiscal year 2017 mandatory payments, and authorize the Intergovernmental Transfer of the funds derived from those mandatory payments to provide the nonfederal share of the supplemental payment program authorized under the Texas Healthcare Transformation and Quality Improvement Program ("sec 1115") waiver. COBB/SHELL

31766

23. Discussion and possible action to approve an Order by the Commissioners Court of Hays County, Texas calling a Bond Election to be held in Hays County, Texas; making provision for the conduct of the election; making provision for the conduct of a joint election with various political subdivisions; resolving other matters incident and related to such election. (Workshop items 24, 25 and 26 will be held prior to the opening of this item.)  CONLEY/WHISENANT

23. Discussion and possible action to approve an Order by the Commissioners Court of Hays County, Texas calling a Bond Election to be held in Hays County, Texas; making provision for the conduct of the election; making provision for the conduct of a joint election with various political subdivisions; resolving other matters incident and related to such election. (Workshop items 24, 25 and 26 will be held prior to the opening of this item.)  CONLEY/WHISENANT

23. Discussion and possible action to approve an Order by the Commissioners Court of Hays County, Texas calling a Bond Election to be held in Hays County, Texas; making provision for the conduct of the election; making provision for the conduct of a joint election with various political subdivisions; resolving other matters incident and related to such election. (Workshop items 24, 25 and 26 will be held prior to the opening of this item.)  CONLEY/WHISENANT

24. Workshop related to the proposed Criminal Justice / Public Safety Facilities to include the Hays County Jail, 911 Call Center, Emergency Operations Center, Law Enforcement Center and Training Facility and the possibility of a November 2016 bond proposition related thereto. Possible action by follow. INGALSBE/CONLEY

Agenda Item #24 - Workshop

25. Workshop related to the proposed transportation improvements throughout Hays County and the possibility of a November 2016 bond proposition related thereto. Possible action by follow. JONES/WHISENANT

Agenda Item #25 - Workshop

26. Workshop hosted by Dan Wegmiller, Hays County’s financial advisor, and Bill Herzog, Hays County Auditor, regarding Hays County’s present bond financing and projected tax revenues. COBB

Agenda Item #26 - Workshop

27. 1:30 p.m.-Budget Workshop regarding the FY 2017 Hays County Budget.  Possible action may follow. COBB/HERZOG

Agenda Item #27 - Workshop - Postponed

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Robert S. Light Boulevard in Pct 2. Possible action to follow in open court. JONES

31768

29. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel(s) regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Agenda Item #29 - Executive Session

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct. 1. Possible action to follow in open court. INGALSBE

Agenda Item #30 - Executive Session

31. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Texas. Possible action may follow in open court. COBB

31769

32. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #32- Jail Report

33. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

31770

34. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #34- Road Bond Project

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.