Commissioners Court - July 19,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 19th day of July, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation and update on the 2007 Park Bond Projects. CONLEY/HAUFF

Agenda Item #1 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

MISCELLANEOUS

2. Approve payments of county invoices.  HERZOG

31674

3. Approve Commissioners Court Minutes of July 12, 2016.  COBB/GONZALEZ

31675

4. Approve Specifications for IFB 2016-B05 Road Building Materials-Concrete and authorize Purchasing Manager to solicit for bid and advertise. COBB/MAIORKA/BORCHERDING

31676

5. Approve renewal of IFB 2015-B07 Concrete Contractor with Myers Construction for one (1) additional year as provided in original bid. COBB/MAIORKA/BORCHERDING

31677

6. Authorize Commercial OSSF Permit at 18992 W FM 150, Driftwood, Texas 78619. WHISENANT/MCINNIS

31678

7. Approve the transfer of 2012 Tahoe from the Sheriff’s Office to the Office of Emergency Management - Fire Marshal. COBB/CUTLER

31679

8. Approve specifications for RFQ 2016-P13 Professional Engineering Services On an As Needed Basis. COBB/MAIORKA/BORCHERDING

31680

9. Authorize the Juvenile Probation, Texas Juvenile Justice Department (TJJD) Grant A to utilize over-time savings for contract detention and amend the budget accordingly. COBB/WILLIAMS

31681

10. Authorize the Building Maintenance Department to contract with Seguin Canvas & Awning, LLC to install an awning at the Government Center and amend the budget accordingly. COBB/GARZA

31682

11. Approve the transfer of 2007 Dodge Charger from the Sheriff’s Office to Development Services.  COBB/CUTLER

31683

12. Authorize a budget amendment for the Parks Department to cover operating expenses for remainder of the fiscal year. COBB/GARZA

31684

13. Approve Utility Permits. COBB/BORCHERDING

31685

14. Authorize the County Judge to execute a Memorandum of Understanding and Authorization between Hays County and Performances Services (PSI) for a Technical Energy Audit and Project Development Proposal. COBB/GARZA

31686

ACTION ITEMS

ROADS

15. Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond #1036862 in the amount of $858,565.00 for a 2-year period for Sunfield subdivision, Phase 2, Sec. 5. JONES/BORCHERDING

31687

16. Discussion and possible action to authorize County Judge to sign an Advanced Funding Agreement with TxDOT for the design and engineering of improvements to the intersection of RM12 and FM 3237. CONLEY/LEACH

31688

17. SUB-377 The Preserve at La Ventana, Phase 3 (67 Lots).  Discussion and possible action to approve final plat; accept Check No. 718OM-00028046 for the construction of remaining street and drainage improvements in the amount of $665,769.31. CONLEY/HAIRELL

31689 - part 1

31689 - part 2

31689 - part 3

17. SUB-377 The Preserve at La Ventana, Phase 3 (67 Lots).  Discussion and possible action to approve final plat; accept Check No. 718OM-00028046 for the construction of remaining street and drainage improvements in the amount of $665,769.31. CONLEY/HAIRELL

31689 - Public Comments

31689 - George Hansen public comment back up

SUBDIVISIONS

18. Discussion and possible action related to the proposed creation of Hays County Emergency Services District #9.  Possible actions may include 1) resolving that creation of the district is feasible or not feasible and 2) resolving that the creation of the district will or will not promote the public safety, welfare, health, and convenience of persons residing within the proposed district.  If the Court finds in favor of district creation, it shall also take action to fix the district’s boundaries, order an election to confirm the district’s creation, and impose additional conditions, if any. COBB/KENNEDY

Agenda Item #18 - Discussion Only

19. Discussion and possible action to authorize the County Judge to sign a Professional Services Agreement for GIS support services for assistance with preparations for the ESD #9 election. COBB/MCINNIS

31690

20. Discussion and possible action to approve a professional services agreement with PIDWorks, LLC., for Public Improvement District Administration Services for the La Cima Public Improvement District. CONLEY/GARZA

31691

21. Discussion and possible action to authorize the County Judge to execute a Memorandum of Understanding with Simplifile LC for eRecording in the County Clerk’s office. COBB/GONZALEZ

31692

22. Discussion and possible action to authorize the County Judge to execute a Memorandum of Understanding with Corporation Service Company ("CSC") for eRecording in the County Clerk’s office. COBB/GONZALEZ

31693

23. Discussion and possible action to authorize the County Judge to execute a Hays County Regional Habitat Conservation Plan Participation Agreement between Hays County and Brookfield Residential related to the purchase of Regional Habitat Conservation Plan credits for endangered species habitat mitigation within Hays County. COBB/CONLEY/KENNEDY/GARZA

31694

24. 10:00 AM Workshop on the development of a transportation project list and discussion of potential transportation projects in Hays County. JONES/WHISENANT

Agenda Item #24 - Workshop

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 1626 in Precinct 2. Possible action to follow in open court. JONES

31695

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE

Agenda Item # 26 - Executive Session

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along or near Hwy. 290 West in Precinct 4. Possible action to follow in open court. WHISENANT

31697

28. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM1626 in Pct 2. Possible action to follow in open court, including but not limited to consideration of a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 0.533 acres in fee simple and 0.193 acres for a temporary construction easement from property located at 1750 S. FM 1626 owned by Robert J. and Sherry Lowden and which is required for the construction of the proposed FM 1626 roadway improvements. JONES

31698

29. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Renew, Project Texas, and Project Bourbon. Possible action may follow in open court. COBB

Agenda Item #29 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

30. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #30 - Jail Report

31. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

31698

32. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #32 - Road Bond

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.