Commissioners Court - June 21,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 21th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE -Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices.  HERZOG

2. Approve Commissioners Court Minutes of June 7, 2016.  COBB/GONZALEZ

3. Authorize miscellaneous improvements at the Transfer Stations, Wimberley Recycling and Solid Waste Center office and amend the budget accordingly. CONLEY/GARZA

4. Authorize the Constable Precinct 1 to utilize vehicle savings for graphics on a transferred 2008 Dodge Charger and amend the budget accordingly. INGALSBE/PETERSON

5. Approve a transfer request of one vehicle from the Sheriff’s Office Fleet to the Juvenile Probation Office.  COBB/CUTLER

6. Approve specifications for RFP 2016-P12 Restoration of Buck Winn Murals and authorize Purchasing Manager to solicit for proposal and advertise. COBB/MAIORKA/JOHNSON

7. Approve out of state travel for Detective Mark Opiela to attend the Basic Computer Evidence Recovery Course in Hoover, Alabama. COBB/CUTLER

8. Authorize the County Judge to execute Assignments of Easements and Special Warranty Deeds from Hays County to the Texas Department of Transportation (TXDOT) for Right of Way acquired along the FM 1626 projects. JONES

9. Authorize payment for electrical work performed and folding guest chairs purchased for the Historical Commission’s Kyle Depot Project in which no purchase order was issued or quotes obtained as per the County Purchasing Policy and amend the budget accordingly. COBB/JOHNSON

10. Amend the Historical Commission budget for travel expenses related to the Preservation Texas workshop held in Lubbock Texas. COBB/JOHNSON

11. Accept various donations for the Kyle Depot Project and amend the budget accordingly. COBB/JOHNSON

12. Authorize the County Judge to sign a contract with Argyle Security for installation of security system components in the Transportation Department Building on Yarrington Road and amend the budget accordingly. COBB/BORCHERDING

13. Ratify the Office of Emergency Services purchase of a High Profile Vehicle from the Texas Facilities Commission Federal Surplus Program and amend the budget accordingly. CONLEY/SMITH

14. Authorize Commercial OSSF Permit at 7400 McGregor (lower system), Dripping Springs, Texas, 78737. WHISENANT/MCINNIS

15. Authorize Commercial OSSF Permit at 7400 McGregor (upper system), Dripping Springs, Texas, 78737. WHISENANT/MCINNIS

16. Authorize the Local Health Department to purchase a 12,000 BTU mini split AC unit and amend the budget accordingly. COBB/GARZA

17. Ratify plumbing repairs needed in the Jail Facility Bonding area and amend the budget accordingly. COBB/CUTLER

ACTION ITEMS

ROADS

18. Discussion and possible action to authorize the County Judge to sign a PSA/Contract with Dannenbaum Engineering for a corridor study and preliminary design of Posey Road and amend the budget accordingly. INGALSBE/CONLEY/BORCHERDING

19. Discussion and possible action to approve a resolution regarding a Local Project Advance Funding Agreement with TxDOT for the RM 12 and FM 3237 Intersection Improvements. CONLEY/BORCHERDING

20. Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond for a 2-year period for The Meadows at Buda subdivision, Sec. 4B. JONES/BORCHERDING

21. Discuss and possible action to authorize the County Judge to execute Supplemental No. 2 to the Professional Service Agreement with K Friese& Associates, Inc. for professional engineering services on the FM 150 project  WHISENANT/JONES

22. Discussion and possible action to authorize the County Judge to sign a PSA/Contract with LAN, Inc.for a study and preliminary design of improvements to the Hog Creek drainage basin.  Amend the budget accordingly. CONLEY/BORCHERDING

SUBDIVISIONS

23. SUB-526 Breakwater Subdivision (21 Lots).  Discussion and possible action toapprove final plat. WHISENANT/HAIRELL

24. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to Ronald Hunka, owner of portions of lots 19 & 20 in the Big Country, Section 1 Subdivision. WHISENANT/HAIRELL

MISCELLANEOUS

25. Discussion and possible action approve the appointment of Donnie Torres as Reserve Deputy Constable in Precinct 3 to fill a vacant Reserve Deputy Constable position.CONLEY/AYERS

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

26. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE

27. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding ongoing or prospective litigation involving Hays County. COBB

28. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the Collective Bargaining Agreement between Hays County and the Hays County Law Enforcement Association. Possible action to follow in open court. COBB

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM1626 in Pct2. Possible action to follow in open court, including but not limited to consideration of a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 0.960 acres in fee simple and 0.032 acres for a temporary construction easement from property located at 1480 S. FM 1626 owned by Jerry V. Kahlbau and which is required for the construction of the proposed FM 1626 roadway improvements. JONES

29. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM1626 in Pct2. Possible action to follow in open court, including but not limited to consideration of a resolution determining the necessity and authorizing the use of the County’s power of eminent domain to acquire approximately 0.960 acres in fee simple and 0.032 acres for a temporary construction easement from property located at 1480 S. FM 1626 owned by Jerry V. Kahlbau and which is required for the construction of the proposed FM 1626 roadway improvements. JONES

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

30. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

31. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

32. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.