Commissioners Court - June 7,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 7th day of June, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE -Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring June 2016 as Juneteenth Month in Hays County. INGALSBE/PETERSON

31591

2. Adopt a proclamation declaring June 15, 2016 as Elder Abuse Awareness Day in Hays County. COBB

31592

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

31593

4. Approve Commissioners Court Minutes of May 31, 2016.  COBB/GONZALEZ

31594

5. Accept various donations for the Kyle Depot Project and amend the budget accordingly. COBB/JOHNSON

31595

6. Authorize the County Judge to accept a grant award from the Texas Veterans Commission in the amount of $15,000.00 and amend the budget accordingly. INGALSBE/HAUFF

31596

7. Approve Utility Permits.COBB/BORCHERDING

31597

8. Approve award of IFB 2016-B04 A/C & Heating Countywide to Comfort Boys and authorize the County Judge to execute the contract. COBB/MAIORKA/GARZA

Agenda Item 8 - Pulled

9. Approve specifications for IFB 2016-B06 Regulatory Warning & Other Road Signs and authorize Purchasing Manager to solicit for bid and advertise. COBB/MAIORKA/BORCHERDING

31598

10. Approve a transfer request of two vehicles from the Sheriff’s Office Fleet to the District Attorney’s Office.  COBB/CUTLER

31599

11. Authorize Commercial OSSF Permit at 131 Coachman Drive, San Marcos, Texas, 78666. CONLEY/MCINNIS

31600

12. Authorize Commercial OSSF Permit at 211 Darden Hill, Driftwood, Texas, 78619. WHISENANT/MCINNIS

31601

14. Authorize the County Judge to sign a Grant Adjustment Notice (GAN) from the Texas Department of Public Safety, 2014 Homeland Security Grant Program (HSGP) to adjust the budget and close out the grant. COBB/HAUFF/SMITH

31603

ACTION ITEMS

ROADS

13. Approve bid award for IFB to Total Demolition/A-1 Demolition, authorize the Development and Community Services Director and Office of General Counsel to negotiate a contract and authorize the County Judge to execute the contract and amend the budget accordingly. INGALSBE/GARZA

31602

15. Discussion and possible action to accept Bond No.76122809 for street and drainage improvements for Belterra Subdivision Section 15 in the amount of $529,175.62. WHISENANT/BORCHERDING

31604

16. Discussion and possible action to name a private road located at 1240 Elder Hill Road as Bronco Lane. WHISENANT

31605

MISCELLANEOUS

17. Hold a public hearing related to the improvements of roadways within the River Mountain Ranch Subdivision (Sections 1-7) and the Hermosa Paloma Subdivision, which has been incorporated into the River Mountain Ranch Subdivision,in Precincts 3 and 4 of Hays County, pursuant to Chapter 253 of the Texas Transportation Code. Possible action may follow. CONLEY

Agenda Item 17 - River Mountain Ranch

18. Discussion and possible action to clarify and adopt a procedure for establishing a list of approved firms to perform Professional Services for Hays County, on a per project basis. COBB

31606

19. Discussion and possible action to authorize the County Judge to execute a Resolution and submit a grant application to the Texas Water Development Board for funding to support the Flood Monitoring System Project. COBB/CONLEY/SMITH

31607

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

20. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE

Agenda Item 20 - Pulled

23. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item 23 - Jail Population

24. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/SMITH/BROWNING

Agenda Item 24 - Burn Ban

25. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item 25 - Pulled

ADJOURNMENT

21. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Renew. Possible action may follow in open court. COBB

Agenda Item 21 - Executive Session

22. Executive Session pursuant to Sections 551.071 of the Texas Government Code: consultation with counsel regarding the proposed Agreement between Hays County and Construction Manager at Risk related to the proposed Jail, 911 Center, and Law Enforcement Center. Possible action may follow in open court. COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.