Commissioners Court - May 24,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 24th day of May, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE -Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation recognizing Tuesday, May 24, 2016 as Second Lieutenant John A Decker Day. COBB/PRATHER

31550

31550

2. Adopt a proclamation recognizing May 23-27, 2016 as Flood Awareness Week. COBB/SMITH

31551

31551 - Public Comment

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

31552

4. Approve Commissioners Court Minutes of May 17, 2016.  COBB/GONZALEZ

31553

5. Ratify the County Judge’s execution of a letter amendment to the scope of a Professional Services Agreement between Hays County and Klotz & Associates for a study of the drainage basin that feeds into Northpoint subdivision.  Amend the budget accordingly. INGALSBE/BORCHERDING

31554

6. Approve Utility Permits.COBB/BORCHERDING

31555

7. Authorize the County Judge to execute a Supplemental Agreement No. 3 to the Professional Services Agreement with Klotz Associates, Inc. for the FM 1626 South project as part of the Pass-Through Finance Program in Hays County, increasing the Compensation Cap by $133,572.00 from $3,316,428.00 to $3,450,000.00. JONES

31556

8. Amend the Office of the Governor, CJD Veteran’s Court Grant program operating budget for approved out of state travel and other operating expenses. INGALSBE/GLICKLER

31557

9. Ratify the execution of a Notice of Intent for a TPDES General Permit under the Texas Commission on Environmental Quality Stormwater Program. JONES/GARZA

31558

10. Authorize the County Judge to sign an agreement with ARC Document Solutions for off-site scanning services for the Development Services Division’s permit records. COBB/MCINNIS

31559

11. Rescind action of the Commissioners Court on or about September 3, 2013. Resolution #28277, authorizing the County Judge to execute a Memorandum of Understanding (MOU) regarding the dedication of roadways and right of way in the Deerfield Estates II Subdivision. WHISENANT/KENNEDY

31560

12. Authorize the use of County Wide contingencies for expenses related to the Fischer Store Road Bridge ribbon cutting ceremony. COBB/CONLEY

31561

13. Ratify the County Judge’s execution of a Possession and Use Agreement between Hays County and Giberson Properties, Inc., related the Hays County’s possession and use of Right of Way associated with the FM1626 project. JONES/COBB

31562

ACTION ITEMS

ROADS

14. Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond for a 2-year period for Shadow Creek subdivision, Ph. 4, Sec. 1B.  JONES/BORCHERDING

31563

15. Discussion and possible action to call for a public hearing on June, 7th, 2016 to establish a school zone speed limit on Hays Country Acres Road. WHISENANT/LEACH

31564

MISCELLANEOUS

16. Discussion and possible action to appoint Lon Shell, Hays County Judge Cobb’s Chief of Staff,  to serve as a representative on the San Marcos / Hays County EMS Board of Directors to replace Mark Chambers. INGALSBE

31565

17. Discussion and possible action to approve the appointment of Clint Browning as Hays County Fire Marshal. COBB/SMITH

31566

18. Discussion and possible action to approve the conversion of existing space within the County Clerk’s Office to a conference room, furnish the new space, purchase a computer and related equipment for a new hire, and amend the budget accordingly. INGALSBE/GONZALEZ

31567

19. Discussion and possible action to authorize the County Judge to execute a renewal Service Subscription Agreement between Hays County and Budget Infographics, Inc. INGALSBE/WHISENANT

31568

20. 10:00 a.m. -- Continue a public hearing, pursuant to §775.016 of the Texas Health and Safety Code, related to a petition proposing the creation of Hays County Emergency Services District #9.  Possible action may follow the hearing, including conditional resolution(s) of Court to find that 1) creation of the district is feasible or not feasible and 2) that the creation of the district will or will not promote the public safety, welfare, health, and convenience of persons residing within the proposed district.  If the Court finds in favor of district creation, it shall also take action to grant the petition, fix the district’s boundaries, order an election to confirm the district’s creation, and impose additional conditions, if any. COBB/KENNEDY

Agenda Item #20 - ESD #9

21. Discussion and possible action related to the proposed Jail, 911 Center, and Law Enforcement Center improvements, including but not limited to 1) Selection of Construction Manager at Risk for one or more of the project(s), 2) Authorizing the County Judge to execute a Professional Services Agreement between Hays County andthe selected Construction Manager at Risk, and 3) Discussing next steps in the process laid out by Program Manager and staff.INGALSBE/CONLEY

31569

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

22. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding the position of Hays County Elections Administrator.  Possible action may follow. COBB

Agenda Item #22 - Executive Session

23. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along proposed FM110 in Pct 1. Possible action to follow in open court. INGALSBE

Agenda Item #23 - Executive Session

24. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Texas. Possible action may follow in open court. COBB

Agenda Item #24 - Executive Session

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

31570

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

26. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #26 - Jail Population

27. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #27 - Burn Ban

28. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #28 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.