Commissioners Court - May 17,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 17th day of May, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices.  HERZOG

31533

2. Approve Commissioners Court Minutes of May 10, 2016.  COBB/GONZALEZ

31534

3. Approve the March 2016 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

31535

4. Accept a contribution from the Dahlstrom Family Trust in the amount of $15,000 to be applied to the County’s acquisition of a prefabricated building for a Visitors Center at the Gay Ruby Dahlstrom Nature Preserve; and request that Dahlstrom family contributions toward capital improvements on the project be tracked by the Auditor’s Office. GARZA/JONES

31536

5. Authorize the Development and Community Services Department to purchase a prefabricated building to be utilized as a Visitors Center at the Gay Ruby Dahlstrom Nature Preserve.  JONES/GARZA

31537

6. Approve the recommendation and selection of Performance Services as the most qualified firm in response to RFQ 2016-P01, Energy Services Companies for Performance Contracting and authorize staff to negotiate a contract.  COBB/GARZA

31538

7. Authorize Institutional OSSF Permit at 402 Lewis Lane, Buda, TX. JONES/MCINNIS

31539

8. Authorize the Auditor’s Office to purchase a replacement Dell Laptop and new Surface Pro Tablet and amend the budget accordingly.  COBB/HERZOG

31540

ACTION ITEMS

ROADS

9. Discussion and possible action to approve the FM 150 West Alignment Study Preliminary Schematic Approach Scope for a K. Friese and Associates, Inc. and authorize the County Judge to execute a supplemental agreement for the FM 150 West Alignment Project (0805-04-028, 0016-17-013).  WHISENANT/JONES

31541

10. Discussion and possible action to authorize the County Judge to execute an Interlocal Funding Agreement between Hays County and the City of Wimberley related to roadway improvements at the intersection of RM 12 and FM3237, in Pct. 3  CONLEY/BORCHERDING

31542

SUBDIVISIONS

11. SUB-515 Rolling Hills Estates Section 1, Replat of Lot 3, Block 5 (2 lots). Discussion of possible action to consider granting a variance to Table 10-1 of the Hays County Rules for On-Site Sewage Facilities.  JONES/HAIRELL

31543

12. SUB-582 Amending Plat of Lots SC 127 & SC 128, Woodcreek Section 9A (1 lot). Discussion and possible action to consider a variance from Table 705.05.01 of the Hays County Development Regulations and approve final plat. CONLEY/HAIRELL

31544

MISCELLANEOUS

13. Discussion and possible action related to the proposed Jail, 911 Center, and Law Enforcement Center improvements, including but not limited to 1) Selection of an Architect for one or more of the project(s), 2) Authorizing the County Judge to execute a Professional Services Agreement between Hays County and the selected Architect, and 3) Discussing next steps in the process laid out by Program Manager and staff.  INGALSBE/CONLEY

31545

14. Discussion and possible action to authorize the County Judge to execute a Remote Birth Access Contract between Hays County and Department of State Health Services (DSHS) Vital Statistics Unit related to state wide birth certificates. COBB/GONZALEZ

31546

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

15. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Darden Hill Road in Pct 4. Possible action to follow in open court. WHISENANT

31547

15. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Darden Hill Road in Pct 4. Possible action to follow in open court. WHISENANT

16. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Bliss Spillar Road in Pct 2. Possible action to follow in open court. JONES

Agenda Item #16 - Executive Session

16. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Bliss Spillar Road in Pct 2. Possible action to follow in open court. JONES

17. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along GW Haschke Lane in Pct 3. Possible action to follow in open court. CONLEY

31548

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 1626 in Precinct 2. Possible action to follow in open court. JONES

31549

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 1626 in Precinct 2. Possible action to follow in open court. JONES

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

19. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #19- Jail Population

20. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #20 - Burn Ban

21. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #21 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.