Commissioners Court - May 3,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 3th day of May, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring May 15, 2016 as Peace Officers Memorial Day and May 15-21, 2016 as National Police Week. COBB

31497

2. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #2 - Service Awards

3. Presentation by the Tree Folks. COBB

Agenda Item #3 - Tree Folks Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices.  HERZOG

31498

5. Approve Commissioners Court Minutes of April 26, 2016.  COBB/GONZALEZ

31499

6. Authorize payment of $540.00 to Mike Vasil for the vehicle light package for Constable 2 in which no purchase order was obtained and amend the budget accordingly. JONES/KOHLER

31500

6. Authorize payment of $540.00 to Mike Vasil for the vehicle light package for Constable 2 in which no purchase order was obtained and amend the budget accordingly. JONES/KOHLER

7. Approve specifications for RFP 2016-P10 Consultant for Group Benefit Plan and authorize Purchasing to solicit for proposal and advertise. INGALSBE/MAIORKA/BAEN

31501

8. Authorize the County Judge to execute a Memorandum of Understanding (MOU) for additional funding through the U.S. Marshals Service for Sheriff’s Office overtime reimbursements and amend the budget accordingly. COBB/CUTLER

31502

9. Amend the Juvenile Probation Office operating budget for additional travel funds related to the Special Needs Diversionary Program. COBB/WILLIAMS

31503

10. Approve Utility Permits. COBB/BORCHERDING

31504

11. Authorize the County Clerk’s Office to purchase a new laptop for use in the County Court at Law courtrooms and amend the budget accordingly. COBB/GONZALEZ

31505

12. Amend the Constable Precinct 1 operating budget for upgrades needed on a M5300 System Dual Control Radio package for a transferred vehicle. INGALSBE/PETERSON

31506

13. Authorize the County Judge to execute the 2016 Humana Plan amendments. COBB/BAEN

31507

14. Authorize the purchase of Autodesk AutoCAD Civil 3D, authorize the Director of Transportation to sign the Autodesk order form,  and amend the budget accordingly. COBB/BORCHERDING

31508

ACTION ITEMS

ROADS

15. Authorize the County Judge to execute a Supplemental Agreement No. 2 to the Professional Services Agreement with Cobb Fendley & Associates, Inc. for Utility Coordination Services in Hays County, increasing the Compensation Cap by $111,460.20 from $612,997.14 to $724,457.34. JONES

31509

SUBDIVISIONS

16. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to the owner of 2.0 acres in the William H Van Horn Survey located off of Hunter Road in Precinct 3. CONLEY/HAIRELL

31510

17. SUB-453 Amended Shadow Creek Phase 4, Section 1B (8 lots). Discussion and possible action to approve final plat; accept Construction Bond No. K09324768 for the construction of street and drainage improvements in the amount of $1,404,731.98. JONES/HAIRELL

31511

18. SUB-444 Shadow Creek Phase 6, Section 1 (107 lots). Discussion and possible action to approve final plat; accept Construction Bond No. K09324768 for the construction of street and drainage improvements in the amount of $1,404,731.98. JONES/HAIRELL

31512

MISCELLANEOUS

19. Discussion and possible action to authorize the Sheriff’s Office to accept the Scope of Work (SOW) from TDIndustries for Kitchen Drain Line repairs at the Jail Facility and amend the budget accordingly.  COBB/CUTLER

31513

20. Review and discussion of the Hays County 2015 Flooding Events After Action Report. COBB/SMITH

31514

21. Discussion and possible action to authorize the County Judge to execute an Assessment and Collection Agreement between Hays County and the Crosswinds Municipal Utility District, related to the assessment and collection of property taxes under Chapter 6 of the Property Tax Code. COBB/CARAWAY

31515

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court. CONLEY

31516

23. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property located near FM150 in Precinct 4.  Possible action to follow in Open Court. WHISENANT

Agenda Item #23 - Executive Session

24. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 150. Possible action to follow in open court. JONES/WHISENANT

Agenda Item #24 - Executive Session

25. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #25 - Jail Population

26. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #26 - Burn Ban

27. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #27 - Road Bond Projects

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court. CONLEY

23. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property located near FM150 in Precinct 4.  Possible action to follow in Open Court. WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 29th day of April, 2016

COMMISSIONERS COURT, HAYS COUNTY, TEXAS








______________________________________________
CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings.  To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made.  While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received.  Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.