Commissioners Court - April 26,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 26th day of April, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring the week of May 1-7, 2016 as National Correctional Officers and Employees Week. COBB/CUTLER

31477

2. Adopt a proclamation declaring May 2016 as "Older Americans Month".  COBB

31478

3. Adopt a proclamation declaring the week of May 2-6, 2016 as Jury Appreciation Week. COBB/GONZALEZ

31479

4. Adopt a proclamation declaring the week of April 24 to May 1, 2016 as Soil and Water Stewardship Week. COBB

31480

5. Presentation recognizing Mark Chambers, Fire Marshal, for over 15 years of service to Hays County. COBB/SMITH

Agenda Item #5 - Presentaion - Mark Chambers

6. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #6 PULLED

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

7. Approve payments of county invoices.  HERZOG

31481

8. Approve Commissioners Court Minutes of April 19, 2016.  COBB/GONZALEZ

31482

9. Accept the delivery of the Internal Examination Reports for the Fiscal Year 2015 Sheriff’ Office Jail Commissary Fund and the District Attorney’s Sept 2014 to Aug 2015 Asset Forfeiture Fund. COBB/HERZOG

31483

10. Authorize payment of $1905.79 to Texas Disposal Systems, Inc. for dumpsters needed for the dismantling of house for the Dacy Lane improvement project in which no purchase order was issued per county policy. COBB/BORCHERDING

31484

11. Accept two donations issued to Hays County Sheriff’s Office Communications Division in the amount of $483.00 and Hays County Sheriff’s Office Community Outreach Division in the amount of $500.00 and amend the budget accordingly. COBB/CUTLER

31485

12. Authorize the County Judge to submit a renewal grant application to the Texas Department of State Health Services (DSHS) for the FY2017 Immunization Program in the amount of $192,341. INGALSBE/GARZA/HAUFF

31486

13. Authorize the Human Resources Office to purchase a Liberty Dual Wireless PA System for county-wide use and amend the budget accordingly. CONLEY/BAEN

31487

14. Authorize the Development & Community Services department to add a telephone allowance effective April 1, 2016 for the Division Manager, slot 0230-001 and amend the budget accordingly. COBB/GARZA

31488

15. Approve specifications and ratify the advertisement of RFQ#2016-P09, related to Architectural services for a proposed Jail, 911 Call Center, and Law Enforcement Center. COBB/INGALSBE

31489

16. Approve specifications and ratify the advertisement of RFP#2016-P09, related to Construction services for a proposed Jail, 911 Call Center, and Law Enforcement Center. COBB/INGALSBE

31490

17. Authorize the County Judge to sign a PSA/Contract with Halff & Associates to study Bypass Creek and other flood related aspects of the Bogie Drive area. Amend the budget according. INGALSBE/BORCHERDING

31491

18. Authorize the Director of Development and Community Services, with input from Precinct 1 Commissioner and Chief of Staff, to select an engineering firm for services related to repairs at the Hays County Government Center; and to authorize the County Judge to execute a standard Professional Services Agreement with the selected firm. INGALSBE/GARZA

31492

ACTION ITEMS

SUBDIVISIONS

19. SUB-533 Compton Subdivision (4 Lots).  Discussion and possible action to approve final plat. WHISENANT/HAIRELL

31493

20. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to David Pino, owner of lots 7 & 8 in the Timmeron Section 1 Subdivision.  CONLEY/HAIRELL

31494

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

21. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

31495

21. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

22. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

31496

22. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

23. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #23 - Jail Population

24. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #24 - Burn Ban

25. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #25 - MonthlyUpdate

Agenda Item #25 - HaysCoCSR201604

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 22nd day of April, 2016 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.