Commissioners Court - April 12,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 12th day of April, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring the week of April 16 - 23, 2016 as National Infant Immunization Week. INGALSBE/GARZA/RODRIGUEZ

31440

2. Adopt a proclamation declaring April 10-16, 2016 as National Telecommunicators’ Week. COBB/CARPENTER

31441

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

31442

4. Approve Commissioners Court Minutes of April 5, 2016.  COBB/GONZALEZ

31443

5. Authorize the purchase of Dell laptop, docking, monitor and accessories and amend the budget accordingly. COBB/BORCHERDING

31444

6. Authorize the County Judge to submit a grant application to the U.S. Department of Justice, Bureau of Justice Assistance for the FY2016 funding under the State Criminal Alien Assistance Program (SCAAP). COBB/CUTLER/HAUFF

31445

7. Approve Utility Permits. COBB/BORCHERDING

31446

8. Authorize the purchase of vehicle radio equipment for Constable Precinct 2 and amend the budget accordingly. JONES/KOHLER

31447

9. Authorize the Historical Commission to purchase miscellaneous equipment for Kyle Depot project and amend the budget accordingly.  COBB/JOHNSON

31448

10. Authorize Constable Precinct 3 to add a telephone allowance effective April 1, 2016 for Deputy Constable, slot 0885-008 and amend the budget accordingly. CONLEY/AYERS

31449

11. Approve renewal of annual contract for Electrical Services with Ted Breihan Electric for one additional year. COBB/HERZOG/MAIORKA

31450

12. Authorize the Sheriff’s Office to utilize existing funds to purchase a safe for the Crime Lab.  COBB/CUTLER

31451

13. Ratify the Intergovernmental Transfer (IGT) of Local Provider Participation Funds (LPPF) and/or Healthcare Program Funds for Central Texas Medical Center and Seton Medical Center Hays for DY 5 Uncompensated Care (UC) payments as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver).  COBB/INGALSBE/SHELL

31452

ACTION ITEMS

ROADS

14. Discussion and possible action to consider the acceptance of road construction and drainage improvements, and release of the construction bond for Key Ranch (a.k.a. Saratoga Hills) subdivision, Section 2. WHISENANT/BORCHERDING

31453

15. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond/letter of credit, and acceptance of the maintenance bond for a 2-year period for Sunfield subdivision, Ph. 2, Sec. 10. JONES/BORCHERDING

31454

SUBDIVISIONS

16. SUB-536 Replat of Lot 24, Hillview Addition Section 2 Subdivision (2 lots). Discussion and possible action to approve final plat; hold a public hearing. WHISENANT/HAIRELL

31455

17. SUB-404 Howard Ranch, Section 4 (55 lots).  Discussion and possible action to approve final plat and accept fiscal surety for street and drainage improvements in the amount of $53,576.50 (Letter of Credit No: 400642000). WHISENANT/HAIRELL

31456

MISCELLANEOUS

18. Discussion and possible action to accept a Scope of Services from Tetra Tech, Inc., and to authorize work, to develop a Strategic Recovery Plan related to potential Community Development Block Grant-Disaster Recover (CDBG-DR) funding and amend the budget accordingly. COBB/KENNEDY

31457

19. Discussion and possible action to authorize the County Auditor to contract with an employment agency for accounting services for the Auditor’s office and amend the budget accordingly. COBB/HERZOG

31458

20. Discussion and possible action to authorize the County Judge to execute an agreement with Taser International, Inc. for the Sheriff’s Office Taser/Body Camera Program and amend the budget accordingly. COBB/CUTLER

31459

21. Discussion and possible action related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County. CONLEY/INGALSBE

31460

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court. CONLEY

31461

23. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding each individual position with the Office of General Counsel.  Possible action may follow in open Court. COBB

Agenda Item #23 - Executive Session

24. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Renew. Possible action may follow in open court. COBB

Agenda Item #24 - Executive Session

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

Agenda Item #25 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

26. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #26 - Jail Report

27. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #27 - Burn Ban

28. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #28 - Road Bond Projects

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court. CONLEY

23. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding each individual position with the Office of General Counsel.  Possible action may follow in open Court. COBB

24. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Renew. Possible action may follow in open court. COBB

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property including the marketing and potential sale or lease of County owned properties.  Possible action may follow in open court.  COBB

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.