Commissioners Court - March 29,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 29th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Proclamation recognizing April as Child Abuse Prevention Month. CONLEY

31399

2. Proclamation recognizing April as Sexual Assault Awareness Month. CONLEY

31400

3. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #3- Service Awards

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices.  HERZOG

31401

5. Approve Commissioners Court Minutes of March 22, 2016.  COBB/GONZALEZ

31402

6. Authorize the purchase of a new workstation and amend the budget accordingly. COBB/BORCHERDING

31403

7. Approve Utility Permits. COBB/BORCHERDING

31404

8. Approve the January and February 2016 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

31405

9. Accept $100.00 issued to Hays County Sheriff’s Office Communications Division and amend the budget accordingly.  COBB/CUTLER

31406

10. Authorize the County Judge to submit a grant application to the Texas Department of State Health Services (DSHS), Public Emergency Preparedness (PHEP) program in the amount of $122,790.00. INGALSBE/GARZA/HAUFF

31407

11. Authorize I.T. to purchase new and replacement Microsoft Surface Pro Tablets for the Sheriff’s Office in lieu of FY 2016 Dell Laptops and amend the budget accordingly. COBB/CUTLER

31408

12. Amend the Local Health Department’s DSHS RLSS LPHS grant for continuing education. INGALSBE/GARZA

31409

13. Accept a donation to the Veteran’s Court Program to be utilized for service dog training; authorize the County Judge to execute a contract with Eagles Wing Dog Training and amend the budget accordingly.  COBB

31410

14. Approve out of state travel for the Veteran’s Court Coordinator to attend the National Association of Drug Court Professionals conference in Anaheim, California. COBB

31411

15. Accept donations for the Historical Commission Kyle Depot and Jail Restoration projects and amend the budget accordingly. COBB/JOHNSON

31412

16. Authorize the County Judge to sign a PSA/Contract with Pape-Dawson Engineers, Inc. to design improvements at the intersection of Fischer Store Road and FM 2325 and amend the budget according. CONLEY/BORCHERDING

31413

17. Authorize the Hays County Commissioner’s Court to submit a request for funds to the Texas Comptroller’s Office for unclaimed capital credits pursuant to the Texas Property Code, Section 74.602 and certify any available funding will be used per Local Government Code, Section 381.004. COBB/HERZOG

31414

ACTION ITEMS

ROADS

18. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond/letter of credit, and acceptance of the maintenance bond for a 2-year period for Great Hills subdivision, Sec. 5. JONES/BORCHERDING

31415

19. Discussion and possible action to accept fiscal surety for construction of street and drainage improvements for Headwaters at Barton Creek Phase 1 in the amount of $1,000,917.70 (Bond No. PB03010402761). WHISENANT/BORCHERDING

31416

SUBDIVISIONS

20. Call for a public hearing on April 12, 2016 to discuss final plat approval of the Replat of Lot 24, Hillview Addition 2. WHISENANT/HAIRELL

31417

20. Call for a public hearing on April 12, 2016 to discuss final plat approval of the Replat of Lot 24, Hillview Addition 2. WHISENANT/HAIRELL

21. SUB-533 Compton Subdivision (4 Lots).  Discussion and possible action to approve preliminary plan. WHISENANT/HAIRELL

31418

MISCELLANEOUS

22. Discussion and possible action to purchase 4 new radar speed display signs, in the amount of $16,400 from Dobie Supply, LLC, to permanently install in Woodcreek North subdivision for traffic calming efforts. CONLEY/BORCHERDING

31419

23. Discussion and possible action to accept the audit of the FY 2015 Hays County Comprehensive Annual Financial Report (CAFR) as prepared by ABIP, P.C. certified public accountants. COBB/HERZOG

31420

31420 - Annual Financial Report

24. Discussion and possible action to authorize the County Judge to execute a Software License Agreement and a Software Maintenance Agreement between Pioneer Technology Group, LLC and Hays County, related to vital statistics and real property record keeping in the County Clerk’s Office and amend the budget accordingly. COBB

31421

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

25. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Agenda Item #25 - Executive Session

25. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

26. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court. COBB

Agenda Item #26 - Executive Session

26. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court. COBB

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of approximately 20 acres of real property located along Clovis Barker Drive in Precinct 1.  Possible action to follow in Open Court. COBB

31422

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

27. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of approximately 20 acres of real property located along Clovis Barker Drive in Precinct 1.  Possible action to follow in Open Court. COBB

28. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #28 - Jail Population Report

29. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #29 - Burn Ban

30. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #30 - HaysCoCSR201603

Agenda Item #30 - MonthlyUpdate

Agenda Item#30 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.